Manager - Project Management Office

4 weeks ago

Oceanside, United States NCTD Full time

**Description**:
**DEFINITION**
- Under general direction of the Deputy Chief Development Officer, the Project Management Office (PMO) Manager is responsible for project management functions and processes. This position leads project reviews, develops and enforces standards for the project management life cycle, and provides accurate tracking and reporting of projects progress. In accordance with the District’s Transit Management Plan (TAM) and strategic objectives, this position oversees the development and prioritization of Capital Improvement Program (CIP) projects input for funding and executive leadership approval.
**_
Distinguishing Characteristics_**
- The PMO Manager collaborates with senior staff members and third-party entities to support the achievement of District goals and successful completion of projects. This position will exercise independent judgement, be self-motivated, a creative thinker, and able to proactively plan, manage, and organize project management activities from concept through development, implementation, and successful close-out. This requires interaction among multiple divisions/departments within the District, contractors, and consultants. Further this position must conduct research and analysis relating to specified activities/projects and make recommendations as needed. This position is designated as “at-will” in accordance with the NCTD Employee Handbook.
**_
Supervision Received and Exercised_**
- This position reports to the Deputy Chief Development Officer. S/he has supervisory oversight for assigned staff and may also oversee the work of consultants and contractors. Furthermore, this position is expected to participate in the sharing of expert knowledge and as a vital member of various project teams that may be instituted.
**_
Working Conditions_**
- Normal working conditions for this position are in both an office and field setting. Business travel may be required periodically between District sites, governmental agencies, consultants’ facilities, and other locations as required.

**Examples of Duties**:
**_Essential Functions_**
Duties may include, but are not limited to, the following:

- Oversees delivery of District capital projects on-schedule and on-budget.
- Manages the CIP development process, including the annual call-for-projects kickoff meeting; development of prioritized project funding requirements; and assists the Finance Division in developing long-term constrained and unconstrained CIP programs.
- Ensures that the District’s state of good repair needs is considered and prioritized in the capital budget process.
- Establishes key performance indicators and tracking reports that highlight projects scope, schedule, progress, and status.
- Oversees documentation for all projects and establishes processes, procedures and standards as necessary.
- Manages the District's project management program to including determination of system functions and processes in collaboration with the IT and Finance Divisions; approve new projects, remove cancelled projects, and archive completed projects; and oversee information entries by Project Managers.
- Reviews project information for completeness and accuracy and follows up with project managers to obtain information as needed.
- Leads the development and delivery of business systems, manuals, and procedures to support on-time and on-budget project delivery.
- Assists in the development and training of new project management policies, procedures, and manuals.
- Supports strategic initiatives as assigned and provides project management.
- Coordinates and collaborates with departments, divisions and outside agencies; serves as a liaison with public and private organizations; provides information and serves as a resource.
- Prepares effective, high quality, and ensures on-time submission of required reports, correspondence, and Board materials.
- Develops and/or supports the development of administrative procedures/processes to support the needs of the District; recommends and implements policies, procedures and standards for information systems.
- Responsible for the hiring, training, supervising, reviewing, disciplining, and terminating subordinate staff as needed and in accordance with District policy.
- Performs other related duties as assigned.

**Qualifications**:
**_Education/Experience_**
- Bachelor's Degree in business administration, public administration, finance, or a related field.
- Five (5) years minimum prior similar experience, including two (2) years prior supervisory experience.
- Previous public sector and/or transit experience is desirable.

A combination of experience/skills and education to fulfill the requisite knowledge, skills and abilities for this position may be considered.
**_Certificates/Licenses_**
- Possess and maintain a California driver’s license, Class C with less than 6 points in the preceding 36 month period and no DUIs in the preceding 7 year period.
- Project Manageme

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