Anticipated Vacancy

**Anticipated Vacancy (2024-25): Accountant II - Finance/Procurement**

**Reports to**: Executive Director of Finance

**FLSA**: Exempt

**2023-2024 Salary Scales**

**Classification**

N9 - 260 days per year, 8 hours per day.

Start Date - July 1, 2024

**Summary**

The position assists the Executive Director of Business & Finance and the Finance staff by performing tasks related to purchasing, accounts payable, accounts receivable, deposits & transmittals, and account reconciliations. In addition, the position will provide procurement services for the purpose/s of planning, organizing and supervising the comprehensive purchasing functions for the School Division in compliance with mandated requirements; overseeing daily activities including major purchases; responding to a range of inquiries regarding processes or bid status; negotiating terms and conditions with vendors and/or service providers; and achieving department objectives and goals within budget.

**Education and Experience**:
Bachelor’s degree with major course work in accounting or related field, or any equivalent combination of education and experience. Virginia Purchasing Certification is preferred (VCA, VCO or VCM).

**FINANCE FUNC**TIONS**:

- Compiles monthly after hours of facilities report, processes all building use paperwork, and invoice entities as needed.
- Processes student special permission payments and refunds.
- Accounts receivable billing and reconciliation, makes deposits and verifies transmittals of EDIs (electronic data interchange).
- Coordinates Medicaid remittances with the Medicaid coordinator
- Compiles Amazon invoices for processing.
- Provide supporting documentation relative to compensation expenses for grant related reimbursements.
- Assists in entering detailed budget data into the financial accounting software.
- Processes all purchase orders and accounts payable information into batches for the Student Services, Instruction and Technology departments.
- May be required to backup school level bookkeepers.

**PROCUREMENT FUNCTIONS**:

- Obtains quotes from various vendors for teachers and staff.
- Place purchase orders for teachers and staff.
- Oversees required purchasing processes (e.g. purchase orders and requisitions for supplies, equipment, bids for potential commodities, supplies, equipment and services, etc.) for the purpose of acquiring necessary resources to support school division operation.
- Manages contracts (e.g. cell phone, copiers, vending machines, etc.) for the purpose of complying with district policies.
- Maintains purchasing information, files and records (e.g. Requests for Proposal, purchase orders, vender files, etc.) for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines.
- Directs all functions related to the purchase of equipment, supplies and services for the school district for the purpose of ensuring compliance with State and Federal regulations and GASB accounting procedures.
- Processes purchasing-related information (e.g. bid documents, tabulations, requisitions, electronic procurement, product specifications, performance terms, contracts, etc.) for the purpose of updating and distributing information, authorizing for action and/or complying with established accounting practices.
- Research contracts, suppliers, equipment and regulations, including evaluation of new products for the purpose of analyzing information to determine product and/or service need and availability as necessary.
- Manage insurance contracts for property, general liability, automobile, and student accident plans.
- Develop and maintain School Division Purchasing Manual and web page.
- Administers bidding process and contracts for vendor performance/compliance within established limits (e.g. prepare specifications, evaluate bids, recommend vendors, conduct bid meetings, etc.) for the purpose of securing items and/or services within budget and in compliance with regulatory requirements;
- Compiles data from a wide variety of sources (e.g. vendors, staff, public agencies, etc.) for the purpose of analyzing issues, ensuring compliance with a wide variety of purchasing policies and procedures, and/or monitoring purchasing processes.

**KNOWLEDGE, SKILLS AND ABILITIES**:
Ability to learn and interpret laws, rules and regulations affecting school district purchasing operations; prepare clear specifications in accordance with established procedures and format; prepare and present oral and written reports; deal tactfully and effectively with school district personnel and representatives of manufacturing and commercial firms; instruct, train and supervise department personnel assisting in purchasing functions; make arithmetic calculations accurately and rapidly.

**PHYSICAL DEMANDS**:
The usual and customary methods of performing the job's functions require the following physical demands: some lifting, carrying, pushing, and/or pulling; some sto