Human Resources Specialist

3 weeks ago

San Diego, United States Sunroad Enterprises Full time

**Human Resources Specialist - Leave Management, Workers' Compensation, and Benefits**

**Non-Exempt**

**Job Summary**:
The Human Resources Specialist - Leave Management, Workers' Compensation, Specialist and Benefits will oversee and administer leave requests and accommodations requiring specialized attention, particularly those arising under the Family and Medical Leave Act (FMLA) and California Family Rights Act (CFRA), and the Americans with Disabilities Act (ADA) and Fair Employment and Housing Act (FEHA), state and local leave laws, and short-term or long-term disability plans. This role will also be responsible for Workers’ Compensation and facilitating this process for employee. In addition, this position will also be responsible to manage the Company’s employee benefit program.

Our employees are offered competitive pay, medical, dental and vision plans, health savings accounts (HSA), flexible spending accounts (FSA), paid holidays and vacation, short and long-term disability, company sponsored life insurance, 401(k) retirement plan, vehicle purchase, service and parts discounts, employee assistance plans (EAP), Maderas Golf Club discounts, and more

**Essential Functions**:
**Leave Management**
- Communicates with employees regarding their needs for leave and/or modified work schedules. Ensures that employees are aware of their responsibilities and of any documentation and notice required to qualify for and to take leave
- Handles the FMLA/CFRA leave administration process from the employees initial notice of the need for leave to the return to work. This includes gathering and completing all required paperwork, determining leave eligibility, designating leave as FMLA-qualifying, requesting medical certification as needed, and accounting for intermittent and reduced schedule leave use
- Maintains reasonable communication with employees on leave to facilitate smooth and timely return to work; relays communication between employees and their managers during leave within reason
- Advises managers and employees on the interaction of leave laws with paid time off, workers compensation, and short-term and long-term disability benefits
- Oversees the return-to-work process for employees returning from FMLA/CFRA, workers compensation, or other leave(s)
- Facilitates other leave requests, which may include accommodation requests under the ADA/FEHA
- Drafts and/or recommends revisions to company leave policies to ensure compliance with federal, state, and local laws and regulations
- Maintains complete and accurate records of leave and accommodation requests in accordance with specified legal requirements and documentation of best practices

**Workers’ Compensation**
- Facilitates the Workers' Compensation process for employee who are injured while at work
- Communicates with outside providers, including Worker’s Compensation Insurance company and health care clinics; may also research other outside providers to ensure we are cost effective and have reliable providers
- Records all Workers’ Compensation injuries, produces OSHA 300A logs, facilitates necessary postings are up-to-date at all locations, as appropriate, and abides by record keeping protocols
- Visits sites to investigate potential safety and health issues and they arise from Workers’ Compensation claims, provide updates on necessary training, as determined by the investigation and communicates findings to managers, as necessary

**Benefits**
- Ensures employees know what benefits are offered by the company, and assist employees with the enrollment process, as needed
- Answers any questions employees have about their benefits and informs employees about any changes to the benefits structure
- Communicates with broker and providers to ensure the file feeds are working correctly and system issues are investigated and resolved, including running discrepancy reports and reconciliation
- Ensures the company's benefits and leave-of-absence policies comply with the law
- Keeping up-to-date records of each employee's benefits profile
- Assists with managing Benefit programs

**Other**
- Maintains knowledge of all applicable laws including state and local laws
- Preserves confidentiality of employee medical documentation and files
- Maintain satisfactory attendance
- Performs other related duties as assigned

**Supervisory Responsibilities**
- This role has no direct reports but may provide guidance/training to less experienced HR staff

**Qualifications**:
**Minimum Qualifications**:

- 2 years Human Resources or administrative experience
- Knowledge of all federal, state and local regulations and compliance requirements related to employee compensation and incentive compensation programs, company policies, and operations
- Knowledge of labor and employment laws at a basic level
- Experience with HRIS systems and/or HR databases
- Proven ability to build relationships with all levels of the organization
- Strong organizational, communicati

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