Payroll Specialist

2 weeks ago

Scottsdale, United States Vitalant Full time

Seeking a rewarding role where you can contribute to a mission-driven organization? Vitalant is looking for a **Payroll Specialist** like you Join our dynamic team at Vitalant as a Payroll Specialist, where you'll play a crucial role in ensuring seamless payroll operations. Reporting to the Payroll Director, you will work collaboratively within our dedicated Payroll department to administer, maintain, reconcile, and ensure compliance with all payroll taxes (both employee and employer), wage garnishments, and regulatory reporting (BLS). Embrace Vitalant's mission and values by contributing to special projects and participating in our bi-weekly payroll processing. If you thrive in a detail-oriented environment and are committed to making a positive impact, we'd love to hear from you At Vitalant, your impact is vital.

**DUTIES AND RESPONSIBILITIES**:

- Responsible for all payroll tax and garnishment activities, including compliance with local, state and federal regulations and filing local, state and federal payroll tax returns.
- Continuously look for and participate in process improvement initiatives in operational procedures, including design and implementation of those initiatives.
- Establish and maintain positive working relationship with Payroll team members, third-party agencies and all internal company clients (ie; Employees, Dept Heads, etc).
- Participate in Year-End W2 and 1042 form reporting.
- Responsible for International employee payroll tax research, communication, set up and maintenance. Coordinate with and advise Human Resources Ops.
- Prepares various accounting papers, reports and summaries. Reconciles and validates data.
- Proactively communicate any reconciling or balance issues, develop or advise resolution plan.
- Assist in consolidation, reporting and reconciling activities related to audits, special assignments and periodic payroll processing. Prepare balance adjustments when needed.
- Participate in monthly, quarterly and annual close tasks. Prepare monthly payroll journal entries and quarterly and annual reports for special, state payroll tax filing and state Disability vendors.
- Liaison with Legal, Accounting, and Human Resources departments related to payroll tax reporting, reconciling and garnishment matters.
- Respond to employee and regulatory agency inquiries pertaining to researching laws and regulations for payroll taxes, involuntary deductions and withholding procedures thereof.
- Remain current on local, state and federal laws, legislation and regulatory ruling impacting payroll tax, garnishments and reporting. Enforce adherence and advise management on required actions.
- Research and advise payroll staff concerning the accounting treatment of complex transactions related to the maintenance, adjustment and compliance of payroll taxes and garnishments.
- Participate in providing special reports for senior management and audit requests when needed.
- Prepare and update monthly and quarterly Bureau of Labor Statistics (BLS) reports for states.
- May perform periodic internal audits of various payroll areas and prepare materials for external or internal auditors.
- Assist leadership in the development of payroll procedures and process documentation.
- Participate in system updates and configuration testing and validation pertaining to tax management and other payroll components.

**Knowledge/ Education**

Bachelor’s Degree in Accounting or Business or equivalent experience and education may be substituted for the bachelor’s degree.

Strong knowledge of multi-state payroll, payroll tax regulations and garnishment processing required.

Accounting or Bookkeeping experience preferred.

Understanding of six sigma process improvement and documents; and internal/external audit requirements preferred.

**Licenses/ Certifications**

CPP or FPC preferred.

**Experience**

Three years of related experience with multi-state payroll tax and garnishment compliance, filing and reporting.

Experience working with Oracle Payroll and UKG Dimensions software preferred.

Experience working with an external 3rd party tax management service (ADP, Master Tax) strongly preferred.

**Skills/ Abilities**

Must possess the skills and abilities to successfully perform all assigned duties and responsibilities.

Must be able to maintain strict confidentiality.

Strong attendance.

Strong team player.

Ability to work effectively with all levels of staff and management and provide consistently high levels of customer service.

Excellent communicator, both verbal and written.

An inquisitive, critical thinker with the ability to compose reports, business correspondence and procedure manuals.

Ability to translate technical tax and regulatory language to end users in clear and respectful manner.

Detail and process improvement oriented.

Self-starter with the ability to manage time effectively in a fast-paced environment.

Demonstrate initiative in establishing work routine without immediate and co

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