Crd/case Administrator/district Judge Courtroom

3 weeks ago

Los Angeles, United States U.S. District Court and the Probation and Pretrial Services Office Full time

**Position**:CRD/Case Administrator/District Judge Courtroom Deputy

**Classification Level**:CL 26/27

**Salary Range**:$61,432 - $109,698

**Location**:Los Angeles, California

**Opening Date**:April 30, 2024

**Number of Positions**:One or more

**Vacancy Number**:24-25

**POSITION OVERVIEW**:
The United States District Court and the Probation and Pretrial Services Office is recruiting for one or more well-organized, detail-oriented individual(s) who like the challenge of variety and possesses excellent time management skills. The incumbent manages the judicial officer’s caseload and provides courtroom and other assistance through management of court calendars, attending court proceedings, recording pertinent results for minutes and drafting judgments. Incumbent will perform data quality control on electronically filed documents by attorneys and perform limited docketing of orders and other documents for chambers staff. This position reports to the Courtroom Deputy Supervisor.

**REPRESENTATIVE DUTIES**:

- Maintains control of the cases assigned to the judicial officer by assisting in the management of the judicial officer’s case load, including calendaring and regulating case movement/management; monitoring filing of pertinent documents and timely responses to judicial orders; and setting dates and times for hearings and trials;
- Reviews information relating to pending cases to ensure that all records and reference material are available for use by the judicial officer and attorneys;
- Acts as a liaison among the Clerk’s Office, attorneys, U.S. Probation and Pretrial Services, Bureau of Prisons, U.S. Marshals Office, U.S. Attorney’s Office, pro se litigants, other government agencies, and judges to ensure that cases proceed smoothly and efficiently;
- Serves as primary source of information on scheduling hearings, trials, use of courtroom equipment and other case processes;
- Attends court sessions, hearings, and conferences. Assists with the orderly flow of proceedings including, but not limited to, setting up courtrooms, scheduling, conducting and troubleshooting court hearings by video and telephone using platforms such as Zoom, Microsoft Teams and telephonic technology, assuring presence of all necessary participants, managing exhibits, opening court, and issuing oaths. Takes notes on proceedings and rulings, and prepares minute entries and electronically files the same;
- Impanels and administers oaths to jurors; acts as liaison with the jury clerk for ordering and cancellation of juries; keeps required records during trial, including managing, marking and returning of exhibits;
- Monitors the entry of judgments and other actions on the docket;
- Keeps the judge and chambers staff informed of case-related developments and communicating with attorneys and pro se litigants regarding procedural and scheduling matters;
- Performs backup and coverage duties for District Judge courtroom deputies, as required;
- Reviews, monitors and tracks cases and statistical reports for necessary action;
- Reviews the quality of electronically filed documents to determine conformity with appropriate rules, practices and court requirements;
- Dockets orders and other documents;
- Generates deadlines and deficiency notices of missing or erroneous documents;
- Assists chambers staff with electronic filing; and
- Performs other Clerk’s Office duties as assigned.

**SKILLS/QUALIFICATIONS**:

- Software/Videoconferencing
- Proficiency with Word, Excel, Power Point, SharePoint, Adobe Acrobat, Outlook, Zoom and Microsoft Teams. Ability to organize and maintain electronic files in a web-based environment.
- Hardware
- Voice Over Internet Protocol (VoIP) phones, multifunction printers, telephonic recorders, and Electronic Visual Evidence Presenters. Experience with CM/ECF, the electronic case filing system used in federal courts;
- Knowledge and understanding of policies and procedures of the Court, and of the federal and local rules;
- Excellent oral and written communication skills;
- Excellent interpersonal and customer service skills;
- Ability to interact with a wide variety of people tactfully and courteously;
- Ability to work effectively as part of a team, providing assistance to co-workers and demonstrating a willingness to complete a wide variety of tasks as needed;
- Ability to multitask under strict deadlines;
- Strong organizational skills and the ability to prioritize work;
- Ability to consistently demonstrate sound ethics and judgment;
- Strong attentiveness to detail;
- Knowledge of skill in the use of applicable automated systems; and
- A professional appearance, demeanor, and conduct appropriate a court environment.

**PREFERRED QUALIFICATIONS**:

- A college degree or paralegal certificate is preferred.
- Prior courtroom experience.

**PHYSICAL REQUIREMENTS**:
Work is primarily performed in an office setting or a courtroom. Some lifting of boxes, moving of exhibits and court records is required.

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