Accounts Receivable Associate

2 weeks ago

Norwalk, United States SERVPRO Full time

**Title**: Accounts Receivable Associate (Part-Time)

**FLSA Classification**: Part-Time, Non-Exempt***

**Location**: Norwalk, CT

**Hourly Range**: Hourly Rate (Depends on Experience)

**DESCRIPTION**

The Accounts Receivable Associate (part-time) is detail-oriented, highly organized, energetic individual who will take the initiative to provide day to day accounting operations in a high volume and fast paced office environment while maintaining a smooth operational paper flow.

As an Accounts Receivable Associate, you will be responsible for providing full bookkeeping functions to ensure the efficient operation of the Finance Department. This position is part-time, 25-30 hours per week on-site at our Norwalk, CT Office.

**Essential Duties & Responsibilities**
- Generate Servpro invoices in QuickBooks Online that match estimates.
- Allocate the correct tax rates to line items on the invoices.
- Experience with Sales and use tax filing in CT and NY.
- Assist with adjustments and customer refunds.
- Track billed and revised invoice totals daily on an ongoing basis.
- Make daily deposits and process credit card, ACH and debit card payments.
- Post credit card charges to the correct general ledger accounts monthly.
- Send daily updated reports of all payments received.
- Review vendor bills for accuracy and post all vendor bills daily.
- Review and confirm expense reports and other check requests.
- Reconcile vendor statements to ensure AP bills are current and accurate.
- Reach out to vendors as needed to reconcile bills.
- Obtain/provide W-9 and 1099 information as needed.
- Research and resolve payment discrepancies.
- Handle the equipment depreciation tracking.
- Keep track of sales and project management commissions.
- Assist with the month-end closing process.
- Filing and other duties as assigned.

**Other**
- Other ad-hoc duties assigned and requested by management.

**REQUIREMENTS, DESIRED KNOWLEDGE, AND SKILLS**:

- 5+ years proficiency in relevant computer software: QuickBooks Desktop and Online.
- 5+ years of experience in accounts receivable and general accounting
- Knowledge of Servpro billing is a plus
- Previous experience in a cleaning, restoration or construction industry is a plus
- Knowledge of sales and use tax filings.
- Experience with specialized invoicing.
- Knowledge of general accounting principles and bookkeeping procedures.
- Knowledge of regulatory standards and compliance requirements
- Excellent time management skills to prioritize and complete a wide variety of tasks throughout the day.
- Accuracy and Attention to detail is a must.
- Excellent written and verbal communication skills
- Strong organizational and planning skills
- Patience and listening skills to respond appropriately and interact positively with all staff, vendors, and clients.
- Capable of working in a fast-paced, and team-oriented environment.

**EDUCATION**
- High school diploma, required.
- Associates degree in finance or business administration, preferred.

**COMPENSATION & BENEFITS**

We offer competitive pay as well as comprehensive benefits. If you feel that you meet the above criteria and are intrigued by the opportunity to work for a dynamic, fast-paced company, please contact us.

**Benefits offered to Full-Time Employees only**:

- 401(k) with company match
- Health insurance (Medical, Dental, Vision)
- PTO/Sick, and Vacation
- Paid Time Off
- Paid Holidays
- Professional development assistance

**Schedule**:
25-30 Hours Per Week Shift, in-office required.

Monday to Friday

**Overtime Requirement**:
We are a 24/7 Emergency Services business. You will occasionally be expected to work nights and weekends to assist our customers in their time of need during storms, cold weather, and other natural or man-made emergency situations.

**WORKING CONDITIONS**

**Environment**: This position will be in-office environment; not eligible for hybrid or remote.

**Ability to commute**:

- Norwalk, CT 06851: Reliably commute or planning to relocate before starting work (required)

***

**Physical Demands**:
Work is performed in an office environment and requires the ability to operate standard office equipment and keyboards. Light work that includes moving objects up to 20 pounds may be required.

**Please Note**:
Our Office is Pet Friendly; you will find a dog around the office a few days a week

**ABOUT SERVPRO**

**History**

SERVPRO of Stamford, serving the Fairfield County (Norwalk) area understands the stress and worry that comes with a fire or water damage and the disruption it causes to your life, home, or business. Our goal is to help **minimize the interruption** to your life and quickly make it \Like it never even happened.” SERVPRO of Stamford, serving the Fairfield County area specializes in the cleanup and restoration of residential and commercial property after a fire, smoke or water damage. SERVPRO of Stamford, serving the Fairfield County area can also mitigate mold and mildew from your home o

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