Assistant Property Manager

2 weeks ago

Arlington, United States Lincoln Property Company Full time

Responsible for administration of all tenant leases, billing and collecting tenant receivables, updating lease status reports, generating monthly reports for owner, assisting in annual budget preparation, implementing procedures, cost controls and policies. Responsible for completing and maintaining property records, preparing routine reports, tracking and processing accounting data, assisting with special projects, processing work orders, oversee event planning and assist Property Manager with duties as necessary.

**PROPERTY MANAGEMENT FUNCTIONS**

**Accounts Receivables**:

- Review online bank accounts and enter cash receipts
- Monitor and reconcile unapplied receipts
- Prepare tenant adjustment and refunds
- Monitor delinquency reports and pursue tenant collections
- Document collection activities
- Prepare late fees letter
- Prepare Monthly Closing reports
- Prepare monthly scheduled charges "Rent Up"
- Assist with calculations of annual OPEX adjustments and reconciliations

**Accounts Payables**:

- Input/Approve invoices
- Process property tax payments
- Prepare monthly accruals
- Assist PM with annual capital plan, operating budget and reforecast
- Document legal or risk management review of contracts or insurance coverage
- Assist PM construction project schedule, monitoring activities, punch list and budget tracking
- Prepare vendor contracts
- Assist the PM in with the letters of credit and tenant deposits

**Building Maintenance, Security and Contract Administration**:

- Assist the PM with building inspections
- Conduct annual fire drills and other tenant training
- Implement tenant visitation program and maintain a close relationship with contacts
- Respond/submit tenant requests received outside of the tenant work order system
- Oversee third-party vendor contracts (e.g. janitorial, security, etc.)

**ESSENTIAL DUTIES AND RESPONSIBILITIES (other duties may be assigned)**:

- Oversee day-to-day issues for all office buildings
- Issue tenant, security, janitorial or project notices
- Invoice coding
- Contract administration
- AP/AR
- Assist PM with scheduled and non-scheduled reports
- Coordinate tenant move-in/out with PM and Engineers
- Follow-up on tenant service requests to ensure work is completed in a timely and professional manner
- Complete sub-meter reading spreadsheet and verify all billable work orders
- Tenant invoices and adjustments
- Assist with sub-meter billable work orders
- Janitorial inspections
- Landscaping inspections
- Tenant bill backs
- Assist with soliciting bids for service contracts
- Assist PM with operating budget
- Holiday events

**Desired Competency, Experience and Skills**:

- Must have a minimum high school education, Associates, B.A. or B.S. college degree preferred
- Minimum of 3-5 years previous commercial property management experience
- Previous experience in real estate accounting, monthly accounting cycles, AP/AR and commercial leases
- Possess professional demeanor and excellent interpersonal skills
- Computer literate and proficient on MS Word, Excel
- Excellent communication skills, both verbal and written
- Bachelor's degree in related field

**About Lincoln Property Company**

**All job offers are contingent on completion of a background check and proof of eligibility to work in the United States.**

By submitting your information or resume in response to this opportunity, you acknowledge that your personal information will be handled in accordance with LPC's privacy policy.

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