Office Secretary

1 month ago

Baltimore County MD, United States Baltimore County Public Schools Full time

JobID: 20961

**Position Type**:
SUPPORT - OFFICE PROFESSIONAL/OFFICE SECRETARY (K2200)**Date Posted**:
4/12/2024**Location**:
WOODLAWN HIGH (017201)**Closing Date**:
04/23/2024**BALTIMORE COUNTY PUBLIC SCHOOLS**

**CLASS TITLE**: Office Secretary

**WORKING TITLE**: School Front Office Secretary

**TITLE CODE**:K2200
- **GRADE**: 02/ESPBC $20.51 to $34.39 (Hourly Base Pay Scale for Non-Exempt Office Professionals, Clerical, and Classified Employees Represented by ESPBC, 2023-2024 Effective July 1, 2023)

**DEFINITION**: Performs general office secretarial and clerical duties in an elementary or secondary school. Prepares and processes forms, records, correspondence, memoranda, documents, and reports relating to school activities. Work involves frequent and responsible contacts with students, parents, the general public, administrative offices, and the school’s instructional and support staff. Performs other duties as assigned.

**EXAMPLES OF DUTIES**:

- Performs a full range of skilled word processing functions. Develops, formats, and prepares correspondence, memoranda, reports, announcements, and forms.
- Composes correspondence and memos. Prepares specialized documents and technical reports. Creates documents for mass mailings. Produces charts, graphs, and tables.
- Prepares, distributes, collects, records, processes, arranges, compiles, files, and maintains data related to student testing, deportment, accidents, enrollment, orientation, suspensions, insurance, withdrawals, medical data, instructional media, and a variety of other school business-related operations.
- Performs typing assignments with required skill and accuracy. Processes and records work which is often a confidential nature.
- Sets up and operates automated scheduling and attendance procedures; keeps a current file maintenance system for all schedule, attendance, and interim reports in a systematic filing scheme.
- Registers new students, assists with student orientation, may set up and maintain bus schedules. Processes incoming and outgoing record folders; maintains class and school enrollment data. Maintains data on the Student Testing and Registration System (STARS) system.
- Greets visitors, answers inquiries and/or directs them to appropriate school personnel. Works with parents, social services, law enforcement personnel, and other visitors, furnishing and obtaining information in accordance with the schools operational procedures and confidentiality requirements. Handles telephone calls; furnishes and receives information or directs call to proper person or office.
- Processes incoming and outgoing mail. Obtains and calls in daily lunch count. Maintains small fund for making student loans. Assists students with their personal problems; e.g., missing bus, lost and found, etc. Obtains substitute teachers when required. May assist in library. Maintains supply of and controls issuance and return of keys for school facilities and equipment.
- Arranges team and parent-teacher conferences. Responsible for team notices and minutes.
- Makes arrangements for field trips, obtains parental permission, charters transportation vehicles, determines cost, and may collect fees from students.
- May schedule use of school facility by school related and outside groups. Processes required forms, computing and entering standard fees. Notifies appropriate personnel for custodial and/or technical coverage.
- May maintain inventory of school materials and standard office supplies; obtains needed supplies as required.
- May be the principal’s designee for administering prescribed medication, and attends to the health needs of students during the absence of the nurse, excluding situations where there is exposure to blood and bodily fluids.
- Operates various office equipment including PC’s, photocopying equipment, duplicating machines, laminator, etc. May perform routine maintenance and arrange for service and/or repair of equipment.
- Prepares and maintains up-to-date records of all students on class list and attendance record/reports.
- Signs students in and out of school. Issues tardy passes and keeps absentee/tardy records
- Assists with the preparation of instructional requests including end of semester exams, tests, and other such materials as assigned.
- Provides back up assistance to other office clerical personnel to maintain efficient office operations at all times.
- Assists with ensuring accuracy of student attendance records including entering daily and period attendance for all daily substitutes. Maintains attendance related notes for the purpose of providing reliable documentation of recorded attendance information in compliance with district policies.
- Retrieves data and compiles information from manual and automated files for the preparation of routine reports and correspondence regarding student attendance.
- Performs other duties as assigned.

**MINIMUM QUALIFICATIONS**:
Training and Experience:

- Possession of a high school dip

  • Administrative Secretary Iii

    3 days ago

    Baltimore County, MD, United States Baltimore County Public Schools Full time

    JobID: 20964 **Position Type**: SUPPORT - OFFICE PROFESSIONAL/ADMIN SECRETARY III (K2203)**Date Posted**: 4/15/2024**Location**: RANDALLSTOWN HIGH (027201)**Closing Date**: 04/23/2024 **BALTIMORE COUNTY PUBLIC SCHOOLS** **CLASS TITLE**: Administrative Secretary III - (1.0/12 months) - **TITLE CODE**: K2203 - **GRADE**: 05/ESPBC - $23.43-39.27 (Hourly Base...

  • Administrative Secretary Iii

    3 days ago

    Baltimore County, MD, United States Baltimore County Public Schools Full time

    JobID: 20951 **Position Type**: SUPPORT - OFFICE PROFESSIONAL/ADMIN SECRETARY III (K2203)**Date Posted**: 4/15/2024**Location**: SPARKS ELEMENTARY (080101)**Closing Date**: 04/23/2024 **BALTIMORE COUNTY PUBLIC SCHOOLS** **CLASS TITLE**: Administrative Secretary III - Lansdowne High School (1.0/12 months) - **TITLE CODE**: K2203 - **GRADE**: 05/ESPBC -...

  • Copy of Administrative Secretary Iii

    1 week ago

    Baltimore County, MD, United States Baltimore County Public Schools Full time

    JobID: 21060 **Position Type**: SUPPORT - OFFICE PROFESSIONAL/ADMIN SECRETARY III (K2203)**Date Posted**: 5/8/2024**Location**: KENWOOD HIGH SCHOOL (157201)**Closing Date**: 05/17/2024 **BALTIMORE COUNTY PUBLIC SCHOOLS** **CLASS TITLE**: Administrative Secretary III-Kenwood High School (1.0/12 months) - **TITLE CODE**: K2203 - **GRADE**: 05/ESPBC...

  • Office Secretary Iii

    1 week ago

    Baltimore, United States State of Maryland Full time

    **Introduction**: **GRADE**: ASTD10 **LOCATION OF POSITION**: Occupational Training Skills Center (OSTC) 920 Forest Street Baltimore, MD 21202 **POSITION DUTIES**: To provide secretarial and administrative services for the correctional education program located at the Occupational Skills Training Center - Baltimore. This position provides...

  • office secretary ii

    3 weeks ago

    Baltimore, Maryland, United States State of Maryland - Maryland Insurance Administration Full time

    IntroductionThe Maryland Insurance Administration (MIA) is\ran independent State agency that regulates Maryland's $46 billion insurance\rindustry and protects consumers by monitoring and enforcing insurers' and\rinsurance professionals' compliance with State law.� Through the diligence\rof a highly professional staff of market analysts, financial...

  • School Guidance Secretary, Overlea High School

    7 days ago

    Baltimore County, MD, United States Baltimore County Public Schools Full time

    JobID: 21076 **Position Type**: SUPPORT - OFFICE PROFESSIONAL/SCHOOL GUIDANCE SECRETARY (K2603)**Date Posted**: 5/9/2024**Location**: KENWOOD HIGH SCHOOL (157201)**Closing Date**: 05/20/2024**BALTIMORE COUNTY PUBLIC SCHOOLS** **JOB TITLE**: School Guidance Secretary (Overlea High School) **REPORTS TO**: Principal **GRADE** 03 1.0 FTE/12 Month **SALARY**:...

  • School Guidance Secretary-nottingham Middle School

    7 days ago

    Baltimore County, MD, United States Baltimore County Public Schools Full time

    JobID: 21096 **Position Type**: SUPPORT - OFFICE PROFESSIONAL/SCHOOL GUIDANCE SECRETARY (K2603)**Date Posted**: 5/10/2024**Location**: North East Middle School**Closing Date**: 05/22/2024**BALTIMORE COUNTY PUBLIC SCHOOLS** **JOB TITLE**: School Guidance Secretary - Nottingham Middle School (1.0/12 month) - (Available after 7/1/24) **REPORTS TO**:...

  • Secretary - Instructional Officer Curriculum and

    2 months ago

    Harris County, TX, United States Klein Independent School District Full time

    JobID: 29099 **Position Type**: Secretarial/Clerical/Secretary - Instructional Officer Curriculum and Instruction**Date Posted**: 4/26/2024**Location**: Teaching and Learning**Closing Date**: Until Filled - Attachment(s): - Secy_Instructional Officer - JobID: 29099 **Position Type**: Secretarial/Clerical/Secretary - Instructional Officer Curriculum and...

  • office secretary ii

    3 weeks ago

    Baltimore, Maryland, United States State of Maryland - DAT Business Property Valuation Full time

    IntroductionThis is a Position Specific Recruitment for the State Department of Assessments and Taxation, Buisness Property Valuation.� The resulting eligible list will be used for this position only.� Interested persons will need to reapply for future recruitments in this classification.\r GRADEASTD9 LOCATION OF POSITIONDepartment of Assessments and...

  • office secretary ii

    1 week ago

    Baltimore, Maryland, United States State of Maryland - DAT Business Property Valuation Full time

    IntroductionThis is a Position Specific Recruitment for the State Department of Assessments and Taxation, Buisness Property Valuation.� The resulting eligible list will be used for this position only.� Interested persons will need to reapply for future recruitments in this classification.\r GRADEASTD9 LOCATION OF POSITIONDepartment of Assessments and...

  • office secretary ii

    3 weeks ago

    Baltimore, Maryland, United States State of Maryland - LABOR - Board of Appeals Full time

    IntroductionThe Department of Labor, Board of Appeals is accepting applications from qualified candidates for the position of\rOffice Secretary II. All candidates must meet the minimum and selective qualifications during the time apply. The resulting eligible list will be maintained for one year after the closing date of the announcement.\r GRADEASTD9...

  • Legal Secretary

    1 week ago

    Baltimore, United States Progression Incorporated Full time

    Job DescriptionJob DescriptionLegal SecretaryBaltimore, MDMUST:Experienced Legal SecretaryExperience with real estate transactionsExperience with commercial loan and financial documentsExperience with Microsoft OfficeExperience working in a law officeExcellent computer, typing and personal skillsDUTIES:Working with 3 AttorneysManage calls, mail, and...

  • Administrative Secretary

    9 hours ago

    Baltimore, United States Johns Hopkins University Full time

    The Johns Hopkins Bloomberg School of Public Health Office of Information Technology (BSPH IT) seeks an Administrative Secretary. General summary/purpose: - Provide general secretarial and administrative support. Specific duties & responsibilities: - Receive and coordinate deliveries (equipment and supplies). - Match receiving documentation with help...

  • Secretary Ii

    9 hours ago

    Anne Arundel County, MD, United States Anne Arundel County, MD Full time

    **Position Description**: This posting will be used to fill a Full Time, Represented, Secretary II position within the Zoning Division of the Department of Planning and Zoning. This is responsible and varied secretarial work involving the performance of delegated administrative details. NATURE AND VARIETY OF WORK Work involves responsibility for providing...

  • Secretary: School Ii

    1 week ago

    Anne Arundel County, MD, United States Anne Arundel County Public Schools Full time

    **Title Code**: *** **Secretary: School II** *** *** **JOB SUMMARY** **Serves as secretary to the principal of the school by performing responsible secretarial, clerical, and public relations work in a school. This administrative level of secretarial work involves assisting the principal by relieving him/her of many administrative and procedural details...

  • Legal Secretary

    1 week ago

    Baltimore, United States Gebhardt & Smith LLP Full time

    Inner Harbor law firm searching for a highly qualified legal secretary. Must have excellent computer, typing and personal skills. Experience with commercial loan and real estate transactions preferred. Top salary and benefits for the right applicant. Pay: $41,139.00 - $71,754.00 per year **Benefits**: - 401(k) - 401(k) matching - Dental insurance - Health...

  • Secretary-educational/front Office/textbook

    8 hours ago

    Harris County, TX, United States Klein Independent School District Full time

    JobID: 29286 **Position Type**: Secretarial/Clerical/Secretary - Educational**Date Posted**: 5/15/2024**Location**: Kohrville Elementary- Attachment(s): - Secretary - Educational 195.pdf - JobID: 29286 **Position Type**: Secretarial/Clerical/Secretary - Educational**Date Posted**: 5/15/2024**Location**: Kohrville Elementary- Attachment(s): - Secretary -...

  • Secretary: School Ii

    1 month ago

    Anne Arundel County, MD, United States Anne Arundel County Public Schools Full time

    **Title Code**: *** **Secretary: School II** *** *** **JOB SUMMARY** **Serves as secretary to the principal of the school by performing responsible secretarial, clerical, and public relations work in a school. This administrative level of secretarial work involves assisting the principal by relieving him/her of many administrative and procedural details...

  • Legal Secretary

    1 month ago

    Salt Lake County, United States State of Utah Full time

    LEGAL SECRETARY - The Indigent Defense Commission of Utah is seeking a new Part-Time Legal Secretary/ Receptionist to join the team! If you have experience in a law office or similar setting managing court filings this could be a great job for you! T Secretary, Legal, Legal Assistant

  • Legal Secretary

    2 months ago

    Alameda County, CA, United States Department of Transportation Full time

    The Bay Area Legal Office is seeking dynamic, self-motivated Legal Secretaries to perform legal secretarial duties for multiple attorneys/professional staff of the Department of Transportation (Caltrans) Legal Division Under the direction of the Legal Support Supervisor I, the Legal Secretary will provide secretarial support in a fast-paced legal office of...