Fleet Specialist

Description:
The Fleet Specialist is responsible for managing a preventative maintenance repair program, including the maintenance of large/heavy-duty vehicles, sedans, and other equipment to ensure a s safe and efficient fleet. This position will support the organization in equipment procurement and distribution, while maintaining accurate recordkeeping for all assets.

Must be an independent self-starter who is highly organized and detail-oriented, with the ability to multi-task and handle frequently changing priorities.

**Requirements**:
**Essential Functions and Responsibilities of the Job**
- Direct activities related to the repair and maintenance of all fleets.
- Maintain vendor and service provider relationships for fuel, maintenance, and other essential services.
- Submit requisitions for vehicle parts and repairs.
- Troubleshoot vehicle repair issues, review work orders, and provide cost estimates.
- Track and coordinate warranty repairs and maintenance agreements for outside repair in conjunction with company guidelines.
- Maintain records for fleet assets, vehicle maintenance, repairs, and inspections.
- Manage the fleet budget, including tracking expenses and identifying cost-saving opportunities.
- Coordinate and schedule routine vehicle maintenance, pick-up, and drop-offs.
- Ensure compliance with preventative maintenance program to minimize downtime and ensure optimal performance of the fleet.
- Respond to all requests for service and assist in a timely manner.
- Verify all inspections are being completed in accordance with company procedures.
- Communicate work order status daily to the Warehouse Manager.
- Research quotes and source parts from external vendors.
- Determine if vehicle maintenance issues are under warranty or need outside vendor repairs.
- Conduct monthly reviews with the management team to review equipment condition, utilization issues, and disposal opportunities.
- Oversee employees’ vehicle assigned items and company inventories.
- Administer insurance policy coverage, negotiate agreements, and participate in claim resolution.
- Comply with transportation-related policies, as well as safety rules, and government regulations.
- Promote safe work activities by conducting DOT safety audits and attending company safety meetings.
- Assist with fulfilling operational and customer demand while meeting department goals.
- Maintain clean, safe, free of hazards and orderly environment, and adhere to all Company and industry (i.e., OSHA) standards/regulations.
- Conduct business in an ethical and trustworthy manner at all times.
- Ability to follow company policies, procedures, and directives.
- Ability to interact in a positive and constructive manner.
- Ability to prioritize and multitask.
- Ability to be at work and on time.
- Perform other duties and projects as assigned.

**Computer Skills**:Proficient with MS Office, Word, Excel, Google Suite; and other related software.

**Qualifications**:

- High School Diploma or Equivalent.
- At least (2+) years of industry experience in fleet maintenance required.
- Automotive Fleet Manager and ASE certification is highly desirable
- At least (2+) years of experience with vehicle repair, maintenance, collision repair, and systems/components design preferred.
- Experience with software such as: eFleets, Azuga, and Whip Around is a plus
- Strong communication skills; verbal and written.
- Strong analytical and problem -solving skills.
- Strong leadership and management skills.
- Excellent time management skills.
- Excellent interpersonal skills and client-facing skills.
- Advanced knowledge of vehicle assembly, brake repair, vehicle maintenance, and equipment repair.
- Advanced knowledge of the transportation industry and logistics, DOT regulations, and rules.
- Familiarity with diesel engine repair, service technician work, forklift operation, automotive diagnostics, and lift operation.
- Ability to implement and carry out improvement initiatives.
- Ability to perform general vehicle maintenance.
- Ability to identify when major repairs are needed.
- Must have experience in performing general vehicle maintenance such as: changing air filters, cabin filters, checking fluids, brakes, and tires.

**Work Environment/ Physical Requirements**:
The physical demands and work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform these essential functions.

While performing the duties of this job, the employee is regularly required to stand, sit, walk, talk, hear, and use hands and fingers to operate office equipment. The employee is required to reach, stoop, bend, stretch, and kneel. The employee must frequently lift and move up to 50 pounds. Specific vision abilities required by this job include close vision and color vision.
- Equal Opportunity Employer/Disabili