Grant Management Specialist

3 weeks ago

Springfield, United States City of Springfield, MA Full time

**Position Purpose/Summary**:
Responsible for monitoring all of the division’s grants scope of work, effectuating staff implementation activities, publicly reporting on grant performance measurements and ensuring that staff working on grants have a firm understanding of their specific work requirements related to the assigned grants. This position will support all aspects of department grants including; development, rollout, monitoring, and overseeing the performance of staff assigned to grant programs. The position reports directly to the Director of Administration and Finance. Supervision is exercised over departmental employees.

**Essential Functions**:

- Reviews the status of grant scope of work requirements with the Director of Administration and Finance and the Deputy CDO for Housing, Community Development and Sustainability on a weekly basis.
- Prepare and present grant kick-off tools within 48 hours of full grant execution.
- Establish and maintain electronic and hard copy files for each grant funded project awarded to any department within the Development Services Division.
- Develop, review and revise performance indicators that are duplicated across multiple grants.
- Create, review, and refine results frameworks and logic models
- Attend funder/stakeholder meetings that reviews provider performance.
- Work with the Director of Administration and Finance to establish internal performance measure benchmarks and timelines.
- Work with assigned grant staff to monitor grant modifications and report progress to the Director of Administration and Finance.
- Conduct weekly performance reviews for all active divisional grants with assigned staff.
- Provide the Director of Administration and Finance with weekly summary reports on grants that require immediate attention or corrective actions, via a dashboard system.
- Review grant performance data, including baseline data collection and performance indicator data, and be able to defend the data quality and utility of all data.
- Provide the Director of Administration and Finance with monthly subcontractor performance reports.
- Review reporting calendars to provide the assigned staff and senior management team with real time reminders. Including tracking staff PTO requests, accruals and flagging any concerns and/or actionable issues to the Director of Administration and Finance and Deputy Development Director of Housing, Community Services and Sustainability.
- Responsible for coordinating and conducting any required training related to any grants on a quarterly basis.
- Work with the Director of Administration and Finance to conduct internal audits of all department’s programs related to a grant
- Responsible for participant satisfaction surveys and grant success stories
- Assist in preparation for external monitoring visits, reviews, and audit, and cross
- site evaluations.
- Performs related work as required.

**Knowledge, Skills, and Abilities**:

- Possess strong project management skills, professional verbal & written communication, highly detailed oriented
- Knowledge of data base systems or case management software.
- Knowledge of and experience with Microsoft Office (Excel, Word, PowerPoint).
- Self-directed and capable of working to meet quick turnaround and multiple deadlines independently.
- Attention to detail in producing accurate and meaningful results and products
- Ability to engage in creative thinking and problem-solving to advance divisions grant tracking, monitoring, and reporting.
- Flexibility to handle a wide array of tasks and topic areas
- Ability to establish and maintain effective working relationships with municipal, federal and state officials, department heads, civic organizations, and the general public.
- Ability to express oneself clearly and concisely, orally and in writing.

**Education and Experience**:

- Bachelor’s degree in finance, business administration or a related field AND three (3) years of related experience; OR any equivalent combination of seven (7) years.
- Government and/or non-profit grant experience highly preferred.

  • Grants Manager

    3 days ago

    Springfield, United States Community Legal Aid & Affiliate Full time

    Community Legal Aid, Inc. (CLA), the non-profit organization providing free civil legal services to low-income and elderly residents of central and western Massachusetts, seeks a Grants Manager who will secure grants to support CLA's work, manage existing grants, and research new sources of funding. CLA administers over 80 grants from federal, state, local,...

  • Director of Grants and Proposals

    6 days ago

    Springfield, United States InsideHigherEd Full time

    Category:: Administrative/StaffSubscribe:: Department:: Presidents OfficeLocations:: Springfield, MAPosted:: Jan 2, 2024Closes:: Open Until FilledType:: Full-timeRef. No.:: 3766Position ID:: 171313About American International College:American International College is a private, coeducational institution of higher education located on an 88+ acre campus in...

  • Senior Grant Accountant

    2 weeks ago

    Springfield, United States Burrell Behavioral Health Full time

    Job Description: Job Title: Senior Grant Accountant (On Site or Remote Options) Location: Springfield, Missouri Department: Finance Employment Type: Full-time Shift: Monday - Friday Job Summary: Embark on an exciting journey with us as a Senior Grant Accountant, where you'll play a pivotal role in managing the financial aspects of our grant portfolio. Your...

  • Senior Grant Accountant

    2 days ago

    Springfield, United States Burrell Behavioral Health Full time

    Job Description: Job Title: Senior Grant Accountant (On Site or Remote Options) Location: Springfield, Missouri Department: Finance Employment Type: Full-time Shift: Monday - Friday Job Summary: Embark on an exciting journey with us as a Senior Grant Accountant, where you'll play a pivotal role in managing the financial aspects of our grant portfolio. Your...

  • Project Specialist

    2 weeks ago

    Springfield, United States Center for Human Development, Inc. Full time

    **Project Specialist**: - monitor/create efficient workflow for data collection at START. - Maintains master work plan for contingency management implementation, monitoring, compliance, documentation and data collection. - Tracks, analyzes, and makes recommendations on status reports, issue resolution, and program actual against project charter, budget,...

  • Housing Specialist

    3 weeks ago

    Springfield, United States Jewish Family Service of Western Mass Full time

    Housing Specialist Jewish Family Service of Western MA is seeking a dedicated and compassionate individual to join our team as a Housing Specialist. The ideal candidate will have a background in social services, a deep understanding of the housing process, and a commitment to cultural competency, effective communication, and empathy. Position Details:...

  • Project Specialist

    2 weeks ago

    Springfield, United States Center for Human Development Full time

    Project Specialist:monitor/create efficient workflow for data collection at START. Maintains master work plan for contingency management implementation, monitoring, compliance, documentation and data collection. Tracks, analyzes, and makes recommendations on status reports, issue resolution, and program actual against project charter, budget, and/or plan....

  • Project Specialist

    2 days ago

    Springfield, United States Center for Human Development Full time

    Project Specialist:monitor/create efficient workflow for data collection at START. Maintains master work plan for contingency management implementation, monitoring, compliance, documentation and data collection. Tracks, analyzes, and makes recommendations on status reports, issue resolution, and program actual against project charter, budget, and/or plan....

  • Realty Specialist

    3 weeks ago

    Springfield, United States Dhs Headquarters Full time

    As a Realty Specialist, GS-1170-13, your typical work assignments may include: Providing technical guidance on complex matters such as whether to dispose or rehabilitate an older, possible historically significant building to various DHS components with diverse mission, other federal agencies, and local governments, Headquarters, and Congressional...

  • Realty Specialist

    3 weeks ago

    Springfield, Illinois, United States Dhs Headquarters Full time

    As a Realty Specialist, GS , your typical work assignments may include:Providing technical guidance on complex matters such as whether to dispose or rehabilitate an older, possible historically significant building to various DHS components with diverse mission, other federal agencies, and local governments, Headquarters, and Congressional staff. Preparing...

  • Realty Specialist

    3 days ago

    Springfield, Illinois, United States Dhs Headquarters Full time

    As a Realty Specialist, GS , your typical work assignments may include:Providing technical guidance on complex matters such as whether to dispose or rehabilitate an older, possible historically significant building to various DHS components with diverse mission, other federal agencies, and local governments, Headquarters, and Congressional staff. Preparing...

  • Program Data Specialist

    2 weeks ago

    Springfield, United States Way Finders Full time

    **Department: Housing Education Services Work Arrangement: Hybrid-remote** **Program Data Specialist** **At Way Finders, we are passionately invested in lifting up the region’s people, places, and systems.** Though our team performs a wide variety of functions, we are united by our shared mission: to build and advocate for a thriving and equitable...

  • Specialist, Health Promotions

    6 days ago

    Springfield, United States American Lung Association Full time

    Job DescriptionJob DescriptionThe American Lung Association has an excellent opportunity for a Specialist, Health Promotions, Clean Air Initiatives. Working as a member of the Health Promotion & Education department, you will join an outstanding group of professionals dedicated to our mission: to save lives by improving lung health and preventing lung...

  • Specialist, Health Promotions

    2 weeks ago

    Springfield, United States American Lung Association Full time

    Job DescriptionJob DescriptionThe American Lung Association has an excellent opportunity for a Specialist, Health Promotions, Clean Air Initiatives. Working as a member of the Health Promotion & Education department, you will join an outstanding group of professionals dedicated to our mission: to save lives by improving lung health and preventing lung...

  • Specialist, Health Promotions

    3 days ago

    Springfield, United States American Lung Association Full time

    Job DescriptionJob DescriptionThe American Lung Association has an excellent opportunity for a Specialist, Health Promotions, Clean Air Initiatives. Working as a member of the Health Promotion & Education department, you will join an outstanding group of professionals dedicated to our mission: to save lives by improving lung health and preventing lung...

  • Fund Administration

    3 weeks ago

    Springfield, United States The Jewish Federations of North America Full time

    As a Fund Administration & Grants Associate, you will play a vital role in supporting and furthering the mission of our organization. Your primary responsibility will be to support the volunteer and professional leadership of the Jewish Endowment Foundation to promote their ability to manage and administer the funds, create and maintain planned giving...

  • Housing Specialist

    2 days ago

    Springfield, United States Jewish Family Service of Western Massachusetts Full time

    Position: Housing Specialist Program: New American Program Status: Full-time, Non-Exempt Reports to: Emergency Response Coordinator Location: Springfield, MA **Responsibilities**: - Conduct community housing outreach including to landlords, property management organizations and housing authorities. - Provide case management support to families placed...

  • Loan Specialist

    2 weeks ago

    Springfield, United States Regional Management Corp. Full time

    Are you ready to take your career to the next level? Regional strives to positively impact the financial lives of our customers. For over 35 years, our Team Members have been passionate about supporting customers through their financial challenges in life. They take pleasure in finding solutions and lending a helping hand, both to our customers and our...

  • Contract Specialist

    1 week ago

    Springfield, United States IntelligenceCareers, Inc. Full time

    Contract Specialists plan and manage acquisitions to procure a variety of products and services for NGA. They interact with customers to develop and implement an acquisition strategy, solicit and evaluate proposals, and negotiate and award contracts. They also administer contracts, including monitoring contractor performance, preparing modifications,...

  • Audio-Visual and Multimedia Specialist

    2 months ago

    Springfield, United States CASE Management Consulting, LLC Full time

    Job DescriptionJob DescriptionJoin Our Team as a Audio-Visual and Multimedia Specialist with Case Management Consulting!Case Management Consulting is seeking an experienced and dynamic audio-visual and multimedia specialist professional to join our growing Learning & Development (L&D) consulting team. The specialist will be responsible for supporting clients...