Deputy Court Clerk

**Job Summary**:
Under the supervision of a Clerical Services Supervisor/Manager (Civil, Traffic, Criminal, Probation, Warrant) or Accounting Manager (Counter, Accounts Receivable). Performs a variety of complex clerical tasks involved in processing civil, criminal and traffic and collection cases. Provides information and assistance to law enforcement officers, attorneys, defendants, and court patrons. Substitutes for other court staff and provides general clerical assistance to the Judges and administrative staff. **_Deputy District Court Clerks will be required to perform work in one or more of the following areas of the court: civil, criminal, traffic, probation, scheduling, warrant, counter, accounts receivable or other areas as individually assigned._**

Calhoun County is committed to developing and maintaining a diverse workplace that provides an inclusive environment with equitable treatment for all employees and the public it serves.

**Primary Duties & Responsibilities**:
**Civil**:

- Opens, processes, and closes general civil, small claims and summary proceedings cases.
- Records and processes complaints and pleadings, distributes and files civil documents, enters case information into the computer, coordinates service of process, prepares legal documents, and enters defaults, orders, and judgements.
- Receives, receipts and records fees and other monies. Notifies appropriate staff to issue
- refunds or distribute monies in accordance with court orders.
- Operates a computer terminal to enter, update, correct and access case information; and to produce computer generated forms.
- Documents case activity and other pertinent case information on court documents and in the computer; maintains case histories on each case.
- Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, case status, scheduling of court proceedings and civil proceedings in general.
- Schedules court proceedings and issues proper notices to the appropriate parties.
- Processes garnishments and other post-judgement matters. Issues writs of garnishments and coordinates service of process.
- Assists defendants, attorneys, and members of the public concerning case file, status,
- disposition, and proceedings in general. Explain local court procedures and possible results of various alternative courses of action.
- Opens and processes a wide variety of civil matters including general civil, small claims, tenancy cases and garnishments. Includes typing necessary forms, filing papers, collecting various fees.
- Processes garnishments, includes receiving and disbursing monies.
- Operates a personal computer, calculator, and/or other office machines.
- Closes and rings out the registers when assigned the counter.
- Makes corrections necessary to ensure proper accountability of monies received.

**Traffic**:

- Receives, records, and codes traffic citations from area law enforcement agencies.
- Verifies defendants' driving records, prepares case file and enters case information into the computer.
- Closes cases following dispositions.
- Operates a computer to enter, update, correct and access case information; and to produce computer generated forms.
- Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, rights and options, case status, scheduling of court proceedings and traffic proceedings in general.
- Schedules civil infraction informal hearings and issues notification to the appropriate
- parties.
- Monitors case files and initiates enforcement action on overdue citations. Prepares and issues default judgements, bond forfeiture notices, and notices and orders of license suspensions approved by the court.
- Audits computer generated abstracts of conviction to ensure accuracy and submits abstracts to the Michigan Secretary of State.
- Provides counter back up for traffic patrons when necessary.

**Criminal**:

- Receives criminal complaints and related documents, opens case files, enters case information into the computer, and files case documents.
- Receives, receipts and records bonds, fines, costs, and other payments.
- Operates a computer terminal to enter, update, correct and access case information; and to produce computer generated forms.
- Ensures that case files are ready and available for scheduled court proceedings. Checks in defendants, attorneys and others.
- Documents case activity and other pertinent case information on court documents and in the computer; maintains case history on each case.
- Distributes and recalls search and arrest warrants as authorized.
- Provides information to attorneys, law enforcement officers, defendants, court patrons and agencies about court policies and procedures, case status, scheduling of court proceedings and criminal proceedings in general.
- Prepares and distributes jail commitments and other legal documents.
- Provides