Admin Asst to Athletics- RHs

**HARRISONBURG CITY PUBLIC SCHOOLS**

**Position**:

- Administrative Assistant II - Athletics_

**Reports to**:
Principal and/or Athletic Director

**Contract**:
220 Days

**Salary Scale**:
Administrative Assistant II (C7)

**FLSA Status**:
Non-Exempt

**Revised**:

- 7/2015, 4/2024_

***:

- Additional compensation is provided by the Valley District and Region to cover duties performed on behalf of the organizations as set forth in the organizations’ respective handbooks.

**QUALIFICATIONS**:

- Any combination of education and experience equivalent to graduation from high school, supplemented by courses in business, mathematics and accounting with experience in general office work.
- General knowledge of clerical/accounting/data base management/records management as well as standard office procedures and practices. Proficiency and advanced knowledge preferred.
- Evidence of proficiency in spoken and written communication to express and/or exchange ideas.
- Ability to establish and follow detailed work procedures with speed and accuracy.
- Evidence of successful work in a setting involving confidentiality issues and access to sensitive information.
- Emotionally mature, objective, and sensitive to people and their concerns with evidence of work in a diverse environment. Able to handle responsibility, work independently, maintain trust and confidentiality, and maintain collaborative working relationships with students, families and co-workers. Effectively demonstrates the ability to perform the essential functions.
- Experience working directly with individuals and families from diverse racial, ethnic, and socioeconomic backgrounds.
- Familiarity with equity and inclusion frameworks. Models non-discriminatory practices in all activities. Respects the worth, dignity and individual differences of others.
- Excellent written and verbal communication skills and the ability to present to diverse audiences to foster professional relationships and express and/or exchange ideas.
- Excellent interpersonal skills.
- Demonstrated leadership qualities and personal characteristics necessary for working effectively with students, teachers, administrators, and the community.

**ESSENTIAL FUNCTIONS**:

- Type and/or mail all athletic-related items (i.e. rosters, schedules, reports, correspondence, etc.).
- Compile and maintain eligibility lists, checks grades for athletes and complete eligibility reports.
- Assist with inventories, files and record-keeping.
- Request quotes or bids, and prepare Purchase Orders as assigned by the Athletic Director for the purposes of procuring necessary equipment and materials for Athletic programs and teams, to include preparation of necessary paperwork as far in advance as possible to facilitate timely notification and approval signatures.
- Arrange all team travel needs for Athletic and Academic teams through Harrisonburg City Public Transportation. Coordinate leave and return times with Coaching staff.
- Assist Athletic Director in preparation, monitoring and reconciliation of Athletics annual budgets as assigned.
- Prepare programs, rosters and promotional items for sports events.
- Coordinate with Athletic Booster Club members and officers any needs they may have from the Athletics Office, including fiscal transfers between Boosters and Athletics.
- Create and issue Valley District athletic passes to member schools and to Harrisonburg High School recipients as directed.
- Assist with the coordination and scheduling of seasonal Safety Meetings to include preparation of printed materials and verification of athlete and parent attendance.
- Assist the Streaks Club with athletic information as needed.
- Assist with sports marketing functions to include the selling and billing of sports ads to include face-to-face communication and phone call follow-ups as necessary.
- Assist with production of the sports media guide booklet and game-day publications, to include layout and printing with local printshops.
- Assist with recruitment and assignment of personnel to work as ticket sellers, ticket takers, crowd supervisors, scorers, timers, and announcers for game management duties as needed; to include schedule coordination and adjustments due to rescheduling needs.
- Prepare ticket selling materials for all sports events to include preparation of purchase order for change fund, ticket boxes, accounting forms and reports, and tickets.
- Count athletic event proceeds after sporting events and submit to high school fiscal agent for verification and deposit.
- Dispense athletic information to coaches and faculty.
- Collect parking fees from students and issue parking decals to high school students and staff. Maintain an updated database of current parking information.
- Assume responsibility for and participates in staff development (professional growth) and training to keep materials, supplies, and skills up-to-date.
- Follow appropriate safety and fiscal procedures and properly maintains equip