Finance and Operations Coordinator

2 weeks ago

Greenville, United States SafetyIQ Full time

**ABOUT US**

SafetyIQ is a fast-growing, global provider in safety software solutions with office in Greenville, South Carolina and Brisbane, Australia. Our mission is to deliver transformational software that empowers organizations to champion a world where every person is safe at work. We do this through providing innovative workplace safety software solutions in the areas of environment, health and safety, mobile and high-risk workers, and fatigue management.

**ABOUT THE ROLE**

Key responsibilities of the role will include:

- Financial Support
- Oversee and streamline accounts payable and receivable processes to ensure prompt transaction handling.
- Manage customer billing and invoicing, ensuring accuracy and timeliness.
- Proactively manage outstanding payments and debt recovery, while maintaining positive customer relationships.
- Conduct regular reconciliations of company expenditures and receipts to maintain accurate financial records.
- Support financial audits; identify discrepancies and implement corrective measures promptly.
- Coordinate with external bookkeeping services to facilitate timely financial reporting cycles, including month-end, half-year, and year-end closures.
- Monitor cash flows and manage departmental budgets to uphold financial sustainability.
- Handle banking activities, including the management of deposits and bank reconciliations, ensuring accuracy and security of financial transactions.
- Support the Chief Financial Officer with the monthly financial reporting and budget forecasting processes.
- Explore and secure financial support avenues for the business, such as grants and other funding sources.
- Operational Support
- Negotiate and oversee vendor contracts to ensure high-quality, cost-effective services.
- Manage daily operational needs of the office, ensuring resource efficiency and operational excellence.
- Support to ensure compliance with legal, regulatory, and insurance requirements.
- Coordinate office logistics, including facilities management and inventory control.
- Assist with the development and refinement of operational systems, processes, and policies to enhance business functionality.
- Organize travel, conferences, and events to support business and team activities.
- Analyze market conditions and competitive positioning to inform strategic planning.
- Provide high-level administrative support to management and assist various teams as needed.
- Identify and implement improvements in operational and business processes to increase efficiency and effectiveness.
- Human Resources Support
- Support HR processes including payroll, staff onboarding/offboarding, cultural activities and recruitment activities.
- Coordinate the bi-weekly payroll process including all record-keeping requirements and management of the outsourced payroll processing function.
- Support the coordination of benefits administration including liaison with brokers and other providers.
- Support and contribute to effective and efficient people and safety processes.

**ABOUT YOU**

You will have a minimum of four years demonstrated successful experience in a similar role within a fast-paced, agile work environment - ideally within a technology or SaaS environment. Key to your success will be having the following:

- Bachelor’s degree in finance, business administration or a related field or equivalent industry knowledge and experience.
- Strong financial acumen with a solid understanding of financial and accounting principles including experience managing accounts payable, accounts receivables and billing processes.
- Proficient in MS Office, especially Excel, and familiarity with accounting and billing software.
- Working knowledge of human resources processes including payroll administration, payroll software and HRIS software.
- Strong written and verbal communication skills,
- Strong analytical, attention to detail and problem-solving skills.
- Proficiency in prioritizing tasks, managing time, and meeting deadlines in a fast-paced environment.
- Flexible and adaptable, able to navigate and thrive amidst changing business needs ideally in a start-up/scale up environment.
- Strong relationship-building skills, capable of engaging with various organizational level.

**WHAT IS ON OFFER**

SafetyIQ enjoys a vibrant, fast-paced environment where high performance equals rewards, and the customer is at the heart of everything we do. We celebrate success, foster continuous learning and work as one team. At SafetyIQ every voice matters and your contributions have a direct impact.

As a member of our team you will enjoy flexible working conditions and a competitive hourly rate of between $21-24 per hour + overtime, depending on experience and skills. Send your resume and a brief cover letter highlighting your experience against the selection criteria in this advertisement and why you would be a perfect fit for their team.

**Job Types**: Part-time, Temporary, Contract

Pay: $22.00 - $24.00 per

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