Account Specialist

**PolyConversions, Inc.** is a global industry leader in the design and manufacture of Disposable and Limited-use Personal Protective Wear and is a FDA registered facility. We market to Healthcare, Food processing, Clean Rooms and Industrial markets. Our products are in most hospitals and can be found in most major industrial catalogs. Our list of users includes some of the world’s most recognized and respected brands such as Tyson, Perdue, Kraft-Heinz, ConAgra and Samsung, just to name a few. We pride ourselves on an environment where our associates have the freedom and are encouraged to reach beyond the routine, providing different perspectives that contribute the best ideas for producing the highest quality products possible.

**Position Description**:
**Account Specialist** includes but are not limited to the following:
**Accounts Payable support**:

- Match vendor invoices to purchase orders to ensure both product and pricing accuracy. Report discrepancy to Purchasing Coordinator.
- Enter invoices into the accounting system and schedule for payment.
- File paid A/P invoices timely for easy retrieval.
- Review monthly vendor statements for accuracy and past due invoices.
- Communicate and resolve accounting issues with Vendors immediately and alert Accounting Manager of any outstanding issues or seek assistance to reach a final resolution.
- This position requires a great attention to detail.

**Accounts Receivable support**:

- Post checks received from customers in Customer accounts immediately upon receipt.
- Researches and solves payment discrepancies.

**Data entry support** - inputting customer orders with a high degree of accuracy
- Receive and input customer purchase orders
- Ensure accuracy of items & descriptions, quantities, pricing, billing, etc.
- Confirm proper payment terms and shipping details
- Determine ship dates based on item availability and production lead times
- Complete the order acknowledgment and confirmation process

**Shipping**

Create shipping documents & packing slips and schedule shipments as instructed
- Create shipping labels using the UPS/Fed Ex software for small shipments
- Create (and modify as needed) BOL’s for truckload and LTL shipments
- Schedule pick-ups with the appropriate carriers

**Invoicing**

Create customer invoices
- Accurately input quantities and shipping details into the system
- Send out invoices the same day as shipment per customer requested method
- File invoices due

Perform other related duties as assigned or requested to accomplish company goals and meet established deadlines as directed by the Accounting Manager or other executive management member.

EDUCATION AND EXPERIENCE REQUIREMENTS
- High School diploma and 2 years of job-related accounting experience; or
- Two years of technical school or education beyond high school with min. 1 years related job experience being responsible for accounting related functions.
- Technical proficiency - must be able to use computers & generate reports.
- Excellent communication & listening skills
- Willingness to be a team player.
- Background in Manufacturing is a plus.

Pay: $17.00 - $20.00 per hour

Expected hours: 40 per week

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Experience level:

- 1 year

Schedule:

- 8 hour shift
- Monday to Friday

Travel requirement:

- No travel

**Education**:

- High school or equivalent (preferred)

Work Location: In person