Bookkeeper

**St Mark’s Episcopal Church**

**Bookkeeper**

**Introduction**

The Bookkeeper is responsible for all Parish finances for both the Church and the Day School accounts. St. Mark’s maintains an Annual Budget and uses a Fund Accounting System.

**Responsibilities**

**Payroll**:
Maintaining employee information for payroll. St. Mark’s currently uses Paychex for payroll processing which is done twice a month (15th & 30th), with the Bookkeeper supplying information to Paychex, running Paychex payroll reports, and then entering payroll account information into the Church’s accounting system. Payments for 403B and Rector’s (Parish Priest's) HSA insurance are paid monthly by the Bookkeeper.

**Accounting/Bookkeeping**:
Processing invoices and payments, reviewing buildings and grounds contracts, tracking deposits and income, and entering all data into accounting software and running monthly reports. Monthly reports (Treasurer’s Report and Balance Sheet) are reviewed for accuracy after reconciling against monthly Church and Day School Bank Statements.

Monthly reports are then sent to the Rector and Treasurer for review and questions before they, in turn, present monthly financials to the Vestry (the Church’s governing body) for their review and approval.

Fund Investments accounts are monitored and updated from the Diocesan Quarterly Statements with assets adjustments being made and reflected on the Church’s Balance Sheet.

Parishioner Donations and Pledges are maintained in a separate donations module (for running Parishioner’s individual statements) and are then transferred to the accounting system through an automated software process. Stewardship is coordinated with the Church’s Administrator throughout the year to send out Statements, add in any new Parishioners and to establish next year’s Pledge information for the Annual Budget.

St. Mark’s currently uses cloud-based Church Windows software for its accounting and donations/membership information. Flexible working is possible with much being possible to do from home. One to two days a week should be done at the Church for bill paying and as needed, for coordinating/meeting with Rector, Church Administrator, Day School Director, and Church Treasurer.

**Workflow**

An average of 10-12 hours per week is usual for February through July, with increased workflow in August through January.

**August and September**, adding new teachers and making any salary adjustments to payroll, influx in day school income, entry of tuition income and increased expenses and payments.

**October through January**, increased workload analyzing the year’s income and expenses, meeting with finance committee to establish next year’s Church and Day School Budgets for presentation and approval by the Vestry. Closing out financials for the year end, transferring applicable figures to next year’s start up finances and updating the new budget in the accounting system. Monitoring payroll company reports for employee W2s and Church’s 941 Tax filings. Preparing final Year End Reports (Statement of Operating Account’s Income and Expenses and Balance Sheet Statement of Assets, Liabilities & Fund Balances) for Treasurer to present at the Church’s Annual Meeting in January.

Remuneration is offered at $18-22 per hour

**Job Type**: Part-time

Pay: $18.00 - $22.00 per hour

Expected hours: 10 - 15 per week

**Benefits**:

- Flexible schedule
- Parental leave

Ability to Relocate:

- Barrington, IL 60010: Relocate before starting work (required)

Work Location: Hybrid remote in Barrington, IL 60010