Office Manager

2 weeks ago

Norwalk, United States COMMUNITY LEGAL AID SOCAL Full time

Description:
We're a dynamic legal non-profit committed to fighting injustice and advocating for social, economic, and racial equity by providing compassionate, holistic, and impactful legal services. Join our team, and together we can work towards a world where equity and justice are not a goal, but a given
- Responsible for day-to-day operations (including facilities) and administrative support at assigned CLA SoCal facility.
- Provides front desk coverage, greeting and assisting clients, visitors, and vendors.
- Logs, scans, and processes all incoming mail daily and supports outgoing mail as needed.
- Oversee all assignments and changes in staff workspaces for assigned facility.
- Onboards new employees to the facility including office, supplies, IT, keys and alarm orientation.
- Plan, coordinate and support onsite meetings, trainings, and events as requested.
- Supports workshops and clinics with client registration, preparation of materials, and logistics for on-site activities.
- Order, receives, and track inventory of office supplies, equipment, and furniture.
- Coordinate with IT to ensure all copiers, printers, postage, and other office machines are maintained and operational.
- With guidance and support from the Operations Manager and Directing Attorneys, provides defined administrative support for Legal Services.
- Supports monthly and quarterly funder reporting.
- Prepares letters, memos, forms, spreadsheets, and other reports according to written or verbal instructions.
- Enters and/or reviews data; scans and uploads documents.
- Documents and supports the maintenance of all facilities processes, greets vendors for routine maintenance, and communicates with facilities and Operations Manager.
- Collaborate with other leaders to develop and implement program-wide policies and procedures, including safety and emergency response measures.
- Communicates and follows approved policies and procedures.
- Supports operations volunteers.
- Supports the advancement of special projects assigned by the Operations Manager by coordinating and/or assisting with designated teams.
- Works with a multicultural perspective of inclusion and diversity.
- Other duties and projects as assigned to meet the needs of the business.

**Requirements**:

- Degree in business administration, communications, or related field and/or a combination of education and experience.
- 4+ years of experience as an Office Manager or in a similar capacity.
- Information gathering and monitoring.
- Planning, calendaring, and organizing.
- Excellent verbal and written communication skills.
- Excellent interpersonal and customer service skills
- Excellent time management skills with a proven ability to meet deadlines.
- Detail oriented and highly organized with ability to manage several projects at once.
- Ability to take initiative and prioritize tasks.
- Strong working knowledge of Microsoft 365 including Word, Excel, Outlook and SharePoint.
- familiarity with project management software.
- Bi-lingual Spanish required.
- Ability to model the organization’s values (compassion, collaboration, trust, accountability, and
- equity) in personal behavior and throughout administration processes.

**Life at CLA SoCal**

In addition to a collaborative team spirit and learning culture, Community Legal Aid SoCal (CLA SoCal) offers a comprehensive and competitive salary and benefits package that includes group health and life insurance with optional employee buy-in, long-term disability, and various optional benefits such as pet insurance. We offer a flexible and hybrid work schedule. Our staff members can work as few as 35-hour week. Some positions may work beyond a 35-hour week, including evening and weekend events, when caseload or other obligations so necessitate. Employees enjoy a work-life balance with 16 paid holidays a year, paid vacation, sick, and personal/well-being leave. Employee Assistance Program, Law School Loan Reimbursement Program, flexible parental leave, and 401k with employer contribution are available. Employees who can prove bilingual proficiency are eligible for a monetary bonus. We constantly look for opportunities to enhance our programs, reward our teammates, and update our benefits offerings regularly.

**About CLA SoCal**

Community Legal Aid SoCal (CLA SoCal) is a diverse non-profit organization dedicated to meeting the legal needs of low-income residents and seniors throughout Orange and Los Angeles Counties. We focus on removing barriers to equitable access and providing compassionate, high-quality legal aid. CLA SoCal aims to fill all positions with people who share our values and reflect the diversity of the communities we serve. We provide equal employment opportunities and strongly encourage all interested individuals to apply, including people of different abilities, religions, identities, orientations, nationalities, and ethnicities.

  • Corporate Office Services Associate

    2 weeks ago

    Norwalk, United States IST Management Services, Inc. Full time

    Overview We are seeking candidates with 1+ year of experience in office services and/or facilities services to join our team in Norwalk CT! Ideal candidates will be ready to grow their career in facilities and office services, and to take advantage of internal opportunities at IST Management for training and development toward advancement into management...

  • VP, Credit Officer

    2 weeks ago

    Norwalk, United States Mitsubishi HC Capital America Inc Full time

    Job Description Job Description For this role, we will consider candidates located near our Norwalk, CT and 5 days per week in office. Position Overview: Reviews, underwrites, and processes new credit transactions typically ranging from $1.0MM to $25MM. Assist the SVP, Chief Credit Officer – Commercial Finance in formulating company credit policies and...

  • VP, Credit Officer

    1 month ago

    Norwalk, United States Mitsubishi HC Capital America Inc Full time

    Job DescriptionJob DescriptionFor this role, we will consider candidates located near our Norwalk, CT and 5 days per week in office.Position Overview:Reviews, underwrites, and processes new credit transactions typically ranging from $1.0MM to $25MM. Assist the SVP, Chief Credit Officer – Commercial Finance in formulating company credit policies and...

  • VP, Credit Officer

    3 days ago

    Norwalk, United States Mitsubishi HC Capital America, Inc. Full time

    For this role, we will consider candidates located near our Norwalk, CT and 5 days per week in office. Position Overview: Reviews, underwrites, and processes new credit transactions typically ranging from $1.0MM to $25MM. Assist the SVP, Chief Credit Officer – Commercial Finance in formulating company credit policies and procedures. Assist in development...

  • Manager, Risk Management

    1 week ago

    Norwalk, United States K.A. Recruiting Full time

    The Manager, Risk Management, will assist the Vice President (VP) and Director in all phases of Risk Management including supervision of Risk Associates, litigation and claims evaluation, medical record review, preparation of summary reports and participation in Root Cause Analysis Teams related to actual or potential sentinel events. The incumbent will also...

  • Construction Project Manager

    4 weeks ago

    Norwalk, United States Capital Equities Group Full time

    Job DescriptionJob DescriptionReal Estate Development company is seeking a Construction Project Manager. Project planning, scheduling, budgeting, and a-z Management.Responsibilities:Oversee all aspects of construction projectSupervise onsite personnel and subcontractorsInterface with project inspectors, contractors, architects, engineers, city and county...

  • Project Manager

    2 weeks ago

    Norwalk, United States Hoxton Circle Full time

    A philanthropic foundation is in search of a Project Manager to support their Tax team. Reporting to the Head of Tax, you’ll provide leverage to the entire team as they work through the compliance process including risk identification, budget management, assembling metrics, tracking deadlines and more. You’ll also closely partner with other leaders,...

  • Project Manager

    2 weeks ago

    Norwalk, United States Hoxton Circle Full time

    A philanthropic foundation is in search of a Project Manager to support their Tax team. Reporting to the Head of Tax, youll provide leverage to the entire team as they work through the compliance process including risk identification, budget management, assembling metrics, tracking deadlines and more. Youll also closely partner with other leaders,...

  • Leasing Manager

    1 week ago

    Norwalk, United States Lincoln Property Company Full time

    Overview If you love making people feel at home, you'll love working at Willow Bridge Property Company. Whether you're just starting your career or joining later in your journey, we're eager to help you find your perfect fit. Willow Bridge is a full-service residential property company with deep roots in the industry. Since our early days as Lincoln Property...

  • Project Manager

    2 hours ago

    Norwalk, United States Hoxton Circle Full time

    A philanthropic foundation is in search of a Project Manager to support their Tax team. Reporting to the Head of Tax, you’ll provide leverage to the entire team as they work through the compliance process including risk identification, budget management, assembling metrics, tracking deadlines and more. You’ll also closely partner with other leaders,...

  • Healthcare Program Manager

    10 hours ago

    Norwalk, United States System One Full time

    Job DescriptionJob Description             Program Manager for a state licensed mental health permanent adult housing facility.Summary:Seeking a mental health professional (LCSW or LMFT) for the position of Program Manager (an adult residential, state-licensed, service enriched facility and transitional housing program located in...

  • Operations Manager

    1 month ago

    Norwalk, United States Miner, LTD Full time

    Job DescriptionJob DescriptionDescription:The CompanyMiner Ltd, an OnPoint Company, is an industry-leading service and equipment solutions provider with branch-based operations across the country. OnPoint Group is a fast-paced and ever-changing company and has been awarded the Best Managed Companies Award by Deloitte and WSJ for three years running, as well...

  • Asset Management Associate

    2 weeks ago

    Norwalk, United States North Mill Equipment Fi Full time

    Job Description Job Description Asset Recovery Associate Position Overview: North Mill Equipment Finance is seeking to hire an Asset Recovery Associate. Ideal candidate will be responsible for high level investigative work, must be detail oriented and able to multitask. Knowledge of, or ability to learn, product, industry, service, or area of Asset Recovery...

  • Asset Management Associate

    3 weeks ago

    Norwalk, United States North Mill Equipment Fi Full time

    Job DescriptionJob DescriptionAsset Recovery Associate Position Overview:North Mill Equipment Finance is seeking to hire an Asset Recovery Associate. Ideal candidate will be responsible for high level investigative work, must be detail oriented and able to multitask. Knowledge of, or ability to learn, product, industry, service, or area of Asset Recovery...

  • Warehouse Manager

    4 days ago

    Norwalk, United States New Castle Building Products Full time

    Job DetailsJob Location Norwalk - Norwalk, CT Are you a team player, with a strong social orientation? We are looking for someone who can thrive in a fast paced, multi-tasking environment involving lots of relationships. New Castle Building Products (NCBP) is a full-service distributor based in White Plains, NY. NCBP operates with seven core values: Caring,...

  • Business Management Consultant

    3 weeks ago

    Norwalk, United States LUMINA Full time

    Responsibilities will include educating and exciting customers on the benefits and differentiators of our available services This entry-level position will provide full training and help employees become proficient in each available service, qualifying customers to match the best service to their customer needs, demonstrating the user interface for each...

  • Event Sales Manager

    4 days ago

    Norwalk, United States Pinstripes Full time

    **Pinstripes, Inc.** **www.pinstripes.com** Pinstripes is an entertainment venue featuring a bistro with exceptional Italian/American cuisine and wine; full-service bowling lanes and bocce courts; a year-round outdoor patio and fire pit; and event space/party rooms accommodating 20-600 people (weddings, birthday parties, corporate events, anniversaries and...

  • Event Sales Manager

    4 days ago

    Norwalk, United States Pinstripes Full time

    **Pinstripes, Inc.** **www.pinstripes.com** Pinstripes is an entertainment venue featuring a bistro with exceptional Italian/American cuisine and wine; full-service bowling lanes and bocce courts; a year-round outdoor patio and fire pit; and event space/party rooms accommodating 20-600 people (weddings, birthday parties, corporate events, anniversaries and...

  • VOCA Case Manager

    3 days ago

    Norwalk, United States Family and Children s Agency Inc Full time

    Job Description Job Description Family & Children’s Agency (FCA) is a leading non-profit, 501(c)(3), human service organization that is committed to increasing the social and emotional well-being of more than 11,000 individuals throughout Fairfield County and beyond. Skilled professionals serve clients in four primary service areas: children and families,...

  • VOCA Case Manager

    3 weeks ago

    Norwalk, United States Family and Children s Agency Inc Full time

    Job DescriptionJob DescriptionFamily & Children’s Agency (FCA) is a leading non-profit, 501(c)(3), human service organization that is committed to increasing the social and emotional well-being of more than 11,000 individuals throughout Fairfield County and beyond. Skilled professionals serve clients in four primary service areas: children and families,...