Analyst, Corporate Vendor Management Program

4 weeks ago

Boston, United States HarbourVest Partners Full time

Job Description Summary

For over forty years, HarbourVest has been home to a committed team of professionals with an entrepreneurial spirit and the drive to deliver impactful solutions to our clients and investing partners. As our global firm grows, we continue to add talented individuals who seek a collaborative, open-door culture that values diversity and innovative thinking.

In our collegial environment that’s marked by low turnover and high energy, you’ll be inspired to grow and thrive. Here, you will be encouraged to build on your strengths and acquire new skills and experiences.

We are committed to fostering an environment of inclusion that promotes mutual respect among all employees. Understanding and valuing these differences maximizes the potential of both the individual and the firm.

HarbourVest is an equal opportunity employer.

We are seeking an Analyst to join our Boston team. This person will report to the Director, Corporate Vendor Management Program (CVMP) and will be responsible for assisting with all the coordination, administrative, and technical aspects of CVMP activities for new and ongoing vendor reviews.

The Analyst, Corporate Vendor Management provides overall day-to-day support for vendor management. A key part of this role is leading communication flow with vendors, various lines of business (LOB), and other operational areas such as Accounts Payable, Legal, Compliance, and IT. Administrative tasks include vendor data collection, file organization, data reporting, participating in team meetings, and providing overall support to the CVMP. This role will also assist with initial and ongoing vendor due diligence assessments.

This position will be a hybrid work arrangement working 2-3 days in the Boston office.
- Exhibits strong work ethic as well as professionalism
- Strong attention to detail, focus on execution of tasks, and adaptability to meet changing timelines and priorities
- Excellent verbal and written communication skills
- Willingness to ask questions to remove roadblocks and move processes forward
- Strong analytical and quantitative skills; good problem-solving skills
- Able to efficiently track and report on progress of tasks
- Independence and self-motivation, with the ability to raise issues where appropriate
- Moderate to strong excel skills and ability to work with data to create reports
- Ability to quickly learn and operate new systems

What you will do:

- Provide outreach to vendors for initial and ongoing vendor due diligence questionnaires and documentation
- Follow-up / coordinate with the LOB and/or vendors on status of vendor reviews and third-party due diligence assessments
- Assist with coordination and set-up of Vendor calls with the CVMP, LOB, and other teams as needed (IT, Compliance); participate in meetings as needed
- Ensure CVMP documentation is complete prior to completion of reviews
- Support completion of the vendor due diligence through conducting initial and ongoing assessments, validating data access and reviewing onboarding documentation.
- Working with the accounts payable team and local offices, assist with quarterly vendor inventory management
- Support issues remediation and program enhancements
- Assist with quarterly metric reporting for the CVMP
- Assist senior management with CVMP or other projects as needed

What you bring:

- Continuous improvement mindset
- Strong sense of ownership, accountability, and entrepreneurial spirit
- Strong project management, organization, communication, and analytical skills
- Ability to interact across departments and establish relationships to source requisite information
- Strong written and oral communication skills
- Ability to prioritize, multi-task and work in a fast-paced environment, both independently and as part of a team, and under tight deadlines
- Positive team-oriented demeanor

Education
- Bachelor’s Degree

LI-Hybrid

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