![Beacon Health System](https://media.trabajo.org/img/noimg.jpg)
Payroll Specialist
1 month ago
Reports to the Manager, Accounting and Finance or the Controller. Processes payroll according to defined policies and procedures. Prepares and meets federal, state, and local reporting requirements.
**MISSION, VALUES and SERVICE GOALS**:
- **MISSION**: We deliver outstanding care, inspire health, and connect with heart.
- **VALUES**: Trust. Respect. Integrity. Compassion.
- **SERVICE GOALS**: Personally connect. Keep everyone informed. Be on their team.
**Processes payroll by**:
- Utilizing knowledge of payroll rules which allows accurate calculation of team member time cards and checking for proper accuracy and proper coding for different pay types.
- Inputting payroll, deduction and benefit adjustment data into the computer.
- Preparing corrections and adjustments for errors in team member payroll checks through odd payroll.
- Inputting direct deposit data for team member records.
- Maintaining accurate team member address and tax records.
- Balancing and reviewing various payroll reports to ensure accuracy.
- Preparing deposits for federal income tax withholdings, direct deposits, payroll deposits, and payroll deductions.
- Initiating Automated Clearing House (ACH) transfers, Reward for Savings files, EFTPS, Savings Bond file and Child Support file for payroll and verifying accuracy.
- Initiating and monitoring API processes for daily processing.
- Initiating and monitoring API processes for payroll processing and maintaining electronic files for storage of time card records.
- Entering garnishments, bankruptcies and child support orders in Peoplesoft, maintaining spreadsheets to balance and disburse with payments.
- Completing interrogatories and keeping files to meet court requirements for bankruptcies, wage garnishments, support payments and tax liens as required by the applicable governmental agency.
**Prepares and meets federal, state, and local reporting requirements by**:
- Summarizing federal tax deposits for the 941.
- Preparing and balancing W-2's.
- Maintaining accurate data for input to required reports.
- Transmitting funds electronically to the federal government after each pay period.
- Transmitting funds electronically to the State on a monthly basis.
- Preparing check requests for payment of various payroll deductions.
- Completing Department of Labor Reports and unemployment reporting on a timely basis.
**Supports the department by**:
- Answering team members' questions pertaining to payroll issues.
- Educating management and team members on various payroll policies and related issues through payroll in-service.
- Providing training on the API Time & Attendance System, Time PC and Report Express for management and/or their designee.
- Investigating, testing and working to resolve software issues; reporting results to Accounting Manager or Controller for implementation of fixes or escalation of issues to Information Systems.
**Performs other functions to maintain personal competence and contribute to the overall effectiveness of the department by**:
- Completing other job-related duties and projects as assigned.
**ORGANIZATIONAL RESPONSIBILITIES**:
**Associate complies with the following organizational requirements**:
- Attends and participates in department meetings and is accountable for all information shared.
- Completes mandatory education, annual competencies and department specific education within established timeframes.
- Completes annual employee health requirements within established timeframes.
- Maintains license/certification, registration in good standing throughout fiscal year.
- Direct patient care providers are required to maintain current BCLS (CPR) and other certifications as required by position/department.
- Consistently utilizes appropriate universal precautions, protective equipment, and ergonomic techniques to protect patient and self.
- Adheres to regulatory agency requirements, survey process and compliance.
- Complies with established organization and department policies.
- Available to work overtime in addition to working additional or other shifts and schedules when required.
**Commitment to Beacon's six-point Operating System, referred to as The Beacon Way**:
- Leverage innovation everywhere.
- Cultivate human talent.
- Embrace performance improvement.
- Build greatness through accountability.
- Use information to improve and advance.
- Communicate clearly and continuously.
**Education and Experience**
- The knowledge, skills and abilities as indicated below are normally acquired through the successful completion of a high school diploma or equivalent; with knowledge of accounting, bookkeeping, or related field. A minimum of one year of payroll processing experience utilizing an automated payroll system is required.
**Knowledge & Skills**
- Requires the knowledge of payroll policies and procedures necessary to calculate adjustments/corrections to the payroll and answer team member inquiries.
- Requires the knowledge of how Memorial's computer