Assistant Project Manager

2 months ago

Newport News, United States Riverside Health System Full time

Works under the supervision of the Director of Construction Management. The Assistant Project Manager will provide critical project support for maintaining, tracking, controlling project documentation and processes including bids, contracts, insurances, Notices to Proceed, invoices, lien waivers and record documents. Integral to the planning, management direction, project completion, client satisfaction, and financial outcome of RHS Construction Projects. Performs other duties as assigned

**What you will do**
- Acts as a liaison between departmental staff and project's members/end-users. Throughout the project works with Contracts Manager, Senior Financial Analyst, Project Managers, Directors, Administrators, VPs, Finance Department, Budget/General Accounting, Accounts Payable, LLH, Information Systems, Supply Chain Management, Risk Management, Contractors and Consultants. Responds rapidly and appropriately to changing circumstances; evaluates problems, make recommendations for improvements, and refocus on new priorities. Works collaboratively to accomplish organizational, department and team goals in order to achieve shared objectives. Actively supports and participates in all applicable meetings with Project Teams and Senior Leadership.
- Support management & project teams throughout the lifecycle of a project by gathering, analyzing and providing information and reporting findings to complete projects within planned/approved scope, schedule and budget. Works within the framework of the Construction Management Team to identify, develop and recommend opportunities for improvement/efficiencies in contracting, project finance processes and strengthening of internal controls. Works on special projects and develops reports as assigned by the System Director of Construction Management
- Creates and tracks Purchase Orders/Requisitions/RFQs for and issues purchase orders and sends award notices to suppliers once fully approved. Creates change orders and contract amendments using contract provisions and distributes for approval using DocuSign and Workday. Works with project managers, contractors, and design professionals to create reconciliations for amended contracts in Excel, revises contract in Workday and re-issues purchase orders to suppliers.
- Assists in the creation of Bids for construction contracts and Requests for Proposals for design contracts. Assists with project closeout to include following up on, remaining open balances, and closing all procurement transactions prior to project closeout. In addition, will monitor and track the receipt of all closeout documents to include as-built drawings and certificates of completion in coordination with Project Managers. Assists with supplier prequalification process and the creation of new suppliers in Workday. Coordinates and assists with Annual Asbestos Training and filing of reports. Manages document control process for multiple projects in compliance with RSH procedures.

**Qualifications**

**Education**
- Bachelors Degree, Finance, Business, Construction Management, Engineering or Architecture (required)

**Experience**
- 2 years Prior business/accounting experience (required)

Pay: $49,913.99 - $60,111.47 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Retirement plan
- Tuition reimbursement
- Vision insurance

Experience level:

- 2 years

Schedule:

- 8 hour shift
- Day shift

Ability to Relocate:

- Newport News, VA: Relocate before starting work (required)

Work Location: In person

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