Database Manager

4 weeks ago

Philadelphia, United States Archdiocese of Philadelphia Full time

The organization's core purpose is to equip saints for life in this world and the next.

Database Manager

Archbishop Ryan High School
11201 Academy Road
Philadelphia, PA 19154

Position Summary
The Database Manager will work under the Director of Institutional Advancement, and be responsible for supporting Archbishop Ryan’s fundraising and engagement goals of the School through the management of the Advancement office database (Raiser’s Edge/NXT). The position will also provide occasional support for events and alumni/donor inquiries and interact with other staff at Archbishop Ryan High School (ARHS) and the Office of Catholic Education.

As a Database Manager the role provides technical support and strategic leadership in the following areas: department fundraising systems, gift and biographical data entry, end user support and training, reporting, data analysis, database management and system integration. This position is a key player in ARHS’s use of data to drive strategy. As the primary owner of the Raisers Edge software tools, the Database Manager will explore, recommend and carry out queries, data maintenance and cleaning, contact list segmentation and reporting that will underpin development outreach efforts, donor solicitation plans and analysis of outcomes. This position provides overall coordination and support to all Raiser's Edge users, responding to data requests, and managing day to day Raisers Edge operations ensuring the security, accuracy, and integrity of data. This role will work with many different staff members to facilitate projects and see them to completion, and will be responsible for implementing best practices, and standardizing the adoption of the database across the organization, including reporting; customization of fields, page layouts, record types, searching, list views, queries, reports, and dashboards; report and dashboard development; and data management.

Duties and Responsibilities (Essential Duties)
- The Advancement database manager will support the constituent fundraising and engagement goals of the School through the management of the Advancement office database (Raiser’s Edge/NXT).
- This position will manage processes for recording and acknowledging gifts promptly, producing accurate lists and analytical reports for various Advancement projects, and ensuring the accuracy an deficiency of the Raiser’s Edge/NXT database.
- Support overall management of the Raiser’s Edge/NXT database, including updating constituent information, creating new records, and data cleanup.
- Serve as the resident database architect - identifying, managing, and executing large-scale database projects that ensure the accuracy and consistency of data for effective reporting and analysis.
- Organize and maintain all gift paperwork (electronic filing system).
- Provide ongoing and routine support to the Advancement team for standard and custom reports in Raiser’s Edge/NXT. This includes but is not limited to reports for the annual fund, campaigns, events, and alumni relations.
- Provide required reports to the finance office for all gifts and pledges and assist in monthly, quarterly and annual reconciliations as well as audit support.
- Partner with Advancement colleagues to provide data and visual representations of progress for use in Board reporting, both for full Board meetings and Advancement subcommittee meetings.
- Enter and track event registration throughout the year in the events module.
- Manage the rollover of constituencies each fiscal year in collaboration with Admissions, Advancement, and the Registrar.
- Prepare data and lists for the Annual Report/Honor Roll of Donors.
- Manage the Prospect Pipeline to ensure research (wealth screenings) and discovery are completed for prospects, business workflows within RE support designed business process, and new profiles created/updated as needed
- Develop and implement policies, procedures, and automated processes to ensure the efficient flow of data between systems or other forms of data exchange from various alumni groups. Also establish data retention requirements, confidentiality, and security of constituent information policies.
- Oversee data stewardship, integrity, clean-up tasks, quality control audits, NCOA and deceased constituent updates, and security for the fundraising database.
- Responsible for providing updated lists for the Constant Contact platform as needed, as well as updating Raiser’s Edge/NXT constituent records using generated reports from Constant Contact communications.
- Produce, or assist with the production of financial, analytical and demographic reports as well as mailing lists, recognition lists, and other data extractions as requested or needed to support appeals, mailings, etc.
- Provide expertise and technical support to end-users on Raisers Edge issues, identify, research, and resolve technical problems, work with outside vendors/technical support as needed, and document, track and moni

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