Development Assistant, Penn Medicine

3 weeks ago

Philadelphia, United States University of Pennsylvania Full time

University Overview

The University of Pennsylvania, the largest private employer in Philadelphia, is a world-renowned leader in education, research, and innovation. This historic, Ivy League school consistently ranks among the top 10 universities in the annual U.S. News & World Report survey. Penn has 12 highly-regarded schools that provide opportunities for undergraduate, graduate and continuing education, all influenced by Penn’s distinctive interdisciplinary approach to scholarship and learning. As an employer Penn has been ranked nationally on many occasions with the most recent award from Forbes who named Penn one of America’s Best Large Employers in 2023.

Penn offers a unique working environment within the city of Philadelphia. The University is situated on a beautiful urban campus, with easy access to a range of educational, cultural, and recreational activities. With its historical significance and landmarks, lively cultural offerings, and wide variety of atmospheres, Philadelphia is the perfect place to call home for work and play.

The University offers a competitive benefits package that includes excellent healthcare and tuition benefits for employees and their families, generous retirement benefits, a wide variety of professional development opportunities, supportive work and family benefits, a wealth of health and wellness programs and resources, and much more.

Posted Job Title

Development Assistant, Penn Medicine

Job Profile Title

Administrative Assistant B

Job Description Summary

Development Assistant provides proactive and responsive administrative support to three professional fundraisers in the Penn Medicine Development and Alumni Relations Office.

**Job Description**:
Specific Responsibilities:
1. Provides administrative support to three Development Officers in the Penn Medicine Development and Alumni Relations Office.

2. Coordinates projects and administrative tasks and works as a team with other administrative support staff on activities for the University of Pennsylvania Health System Development team.

3. Formats, types, and proofreads letters, gift proposals, meeting agendas, etc. using Microsoft Word and Adobe Acrobat. Composes some correspondence.

4. Provides administrative support for planning, executing and staffing events and internal/external meetings for staff, faculty, donors and councils for University of Pennsylvania Health System Development team.

5. Shares responsibility with administrative staff for answering telephones, front desk and campus collection/distribution assignments.

6. Maintains database entry as needed to track activity and key moves of Development Officers.

7. Responds to requests for information from faculty, staff, alumni, students, volunteers, trustees, and grateful patients concerning Penn Medicine Development and Alumni Relations.

8. Organizes and maintains confidential personal and financial records.

9. Liaises with PMDAR Operations and ACC/UPHS staff to assist with gift processing and finance items.

10. Uses conventional spreadsheets and database programs to maintain donor information. Proficiency in MS Excel, Access, PowerPoint, Outlook, Google and social media channels needed.

11. Prepares reports from development, gift and prospect management systems as requested; uses inquiry functions and performs data entry.

12. Engages in basic development research.

13. Arranges internal and external meetings, primarily with development colleagues, faculty and donors. Proficiency with Outlook required.

14. Maintains calendar and arranges travel itineraries and accommodations. Tracks all expenditures for three Development Officers.

15. Opens, reviews, and distributes mail within scope of authority.

16. Assists with mailings, special events, and other division-wide activities as necessary.

17. Works with peers and all levels of management and to operate effectively in larger, busy department.

18. Responds to requests to pick up and deliver correspondence and gifts from the main Penn Medicine campus.

19. Performs other duties as assigned.

20. Occasional work on nights and weekends.

Qualifications:
1. High school diploma and 3-5 years of experience or equivalent combination of education and experience required, with at least one year of experience in Development highly desirable and training and/or experience in administrative science. College graduate preferred.

2. Works on a daily basis with and through senior institutional officers, trustees and volunteers, administrators, faculty, grateful patients, and development/alumni affairs/ public affairs colleagues, and must have experience, judgment, and communications skills commensurate therewith.

3. Proficiency with Microsoft Office required (especially Word and Excel), Outlook, Google, social media, and Adobe Acrobat experience is desired.

4. Knowledge of computer databases used in development research is helpful.

5. Ability to handle complex and highly confidential materials.

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