Administrative Specialist Ii

7 days ago


Dover, United States State of Delaware Full time

**Introduction**:
**Make a Difference with DHSS**

Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families in a variety of life areas.

We offer numerous career opportunities and are dedicated to attracting and retaining highly talented individuals who are ready to make a difference in their community today. DHSS is a great place to kick-start your profession.

**Summary Statement**:
This incumbent reports to the Health Systems Protection (HSP) Section Chief and functions as administrative support for the Chief. Duties include daily communication and correspondence by electronic mail and telephone with the Chief and all offices in HSP. The incumbent will work with financial entry, tracking, and reconciliation in First State Financials, complete supply orders, and general administrative duties as needed, including expert level knowledge of Microsoft Office and special projects.

**Essential Functions**:
Essential functions are fundamental, core functions common to all positions in the class series and are not intended to be an exhaustive list of all job duties for any one position in the class. Since class specifications are descriptive and not restrictive, incumbents can complete job duties of similar kind not specifically listed here.
- Applies agency laws, rules, regulations, policies and procedures in maintaining and processing agency information.
- Creates official agency word processing documents; creates and maintains agency databases typically using Access or similar software packages; creates and maintains spreadsheets; creates original presentations using software packages.
- Serves as a liaison with the public, clients, agency staff and others to exchange information and explain agency services, laws, rules, regulations, policies and procedures.
- Assures effective coordination of operational functions.
- Establishes tracking and monitoring systems and conducts follow up to ensure effective resolution of matters.
- Obtains, organizes and drafts technical and administrative material necessary for public information or departmental use. Collects and compiles data to prepare reports and provide supporting documentation.
- Analyzes routine operating practices and procedures and makes recommendations to ensure smooth and efficient office operation.
- Maintains and controls data and/or filing systems to ensure effective, accurate and easily retrievable documentation of operations, program and project activities.
- May oversee or supervise lower level employees.

**Job Requirements**:
**JOB REQUIREMENTS for Administrative Specialist II**
Applicants must have education, training and/or experience demonstrating competence in each of the following areas:
- One year experience in coordinating office activities such as planning/coordinating meetings or conferences; tracking workflow and follow up; composing meeting notes; directing clients/customers; explaining services to the public and customers/clients; establishing or maintaining filing/record systems.- One year experience in document processing which includes reviewing and evaluating records for completeness and conformity with laws, rules, regulations, standards, policies and procedures, resolve deficiencies, interpret information, and track and monitor activities.
- One year experience in using an automated information system to enter, update, modify, delete, retrieve/inquire and report on data.
- One year experience in using standard computer software programs for word processing, spreadsheets or databases.

**Conditions of Hire**:
Applicants must be legally authorized to work in the United States. The State of Delaware participates in E-Verify and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S. For more information refer to our Job Seeker Resources.

DHSS does not provide employment-based sponsorship.

**Benefits**:
**Selection Process**:
**Accommodations**:
The State of Delaware is an Equal Opportunity employer and values a diverse workforce. We strongly encourage and seek out a workforce representative of Delaware including race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression.



  • Dover, Delaware, United States Goodwill of Delaware and Delaware County Full time

    Administrative Specialist II Call CenterAdministrative Specialists carry out a variety of activities in support of general administrative services.Work involves creating word processing documents typically using Word; creating and maintaining using Access; creating and maintaining spreadsheets using Excel.Location: Dover, DelawareSchedule: Monday - Friday...


  • Dover, United States State of Delaware Full time

    **Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...


  • Dover, United States Goodwill of Delaware and Delaware County Full time

    Administrative Specialist II Call Center Administrative Specialists carry out a variety of activities in support of general administrative services. Work involves creating word processing documents typically using Word; creating and maintaining using Access; creating and maintaining spreadsheets using Excel. **Location**: Dover, Delaware **Schedule**:...


  • Dover, United States DelDOT Full time

    Summary Statement This is the second level administrative specialist work organizing and coordinating administrative activities in support of a variety of operational areas. Positions assigned to this level report to an administrator typically responsible for a program area involving several functional areas or a statewide program operating from a...


  • Dover, United States State of Delaware Full time

    This is the second level administrative specialist work organizing and coordinating administrative activities in a variety of operational areas. The position supports various class activities, including registration, attendance, grades and coordinates the daily usage of classrooms for three facilities. The incumbent will also serve as the receptionist for...


  • Dover, United States Goodwill of Delaware and Delaware County Full time

    Job DescriptionJob DescriptionAdministrative Specialist II Call CenterAdministrative Specialists carry out a variety of activities in support of general administrative services. Work involves creating word processing documents typically using Word; creating and maintaining using Access; creating and maintaining spreadsheets using Excel. Location: Dover,...


  • Dover, United States State of Delaware Full time

    This position is the main contact of the Utilities section, reporting to & supporting the Fiscal Advisor II. This position is responsible for a variety of administrative functions, including but not limited to: answering multiple phone lines, processing different utility documents, processing invoices, performing accurate logging of documents,...


  • Dover, United States DelDOT Full time

    Summary Statement This position is the main contact of the Utilities section, reporting to & supporting the Fiscal Advisor II. This position is responsible for a variety of administrative functions, including but not limited to: answering multiple phone lines, processing different utility documents, processing invoices, performing accurate logging of...


  • Dover, United States State of Delaware Full time

    This is the second level administrative specialist work organizing and coordinating administrative activities in support of a variety of operational areas. Positions assigned to this level report to an administrator typically responsible for a program area involving several functional areas or a statewide program operating from a central office for which the...


  • Dover, United States State of Delaware Full time

    **Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...


  • Dover, United States State of Delaware Full time

    The person in this position provides administrative support to our care coordination unit. The position is responsible for tracking information, scheduling meetings, setting up meeting guest speakers, preparing minutes, preparing and sending unit communication, supporting human resource tasks such as submitting job postings and scheduling interviews,...


  • Dover, United States State of Delaware Full time

    **Introduction**: **Start your Career at DOS!** The Department of State's (DOS) responsibilities are found in virtually every aspect of state government: economic development, finance, transportation, housing, education, culture and quality-of-life issues. Our mission at DOS range from preserving Delaware’s historical sites and collections, to supporting...


  • Dover, United States DelDOT Full time

    Introduction Make a Difference with DHSS Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...


  • Dover, United States State of Delaware Full time

    **Introduction**: **Make a Difference with DHSS** Our mission at the Department of Health and Social Services (DHSS) is to improve the quality of life of Delaware citizens by promoting health and well-being, fostering self-sufficiency, and protecting vulnerable populations. We prioritize personal and family independence by assisting individuals and families...


  • Dover, United States State of Delaware Full time

    **Introduction**: DNREC’s Outreach, Licensing and Grants Management Section provides administrative support to the Division of Fish and Wildlife by administering the recreational hunting and fishing licensing programs, overseeing administration of over $14 Million of federal grants, and providing educational and outreach programs for the agency. Click...

  • Logistic Specialist II

    2 months ago


    Dover, United States Cherokee Nation Businesses Full time

    Job DescriptionLogistic Specialist II As required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States. Manage logistical operations for laboratories, overseeing supply receipt, distribution, and stock level determination....


  • Dover, United States Cherokee Nation Businesses Full time

    Job DescriptionLogistic Specialist II As required by our governmental client, this position requires being a US Citizen, lawful resident alien, citizen of American Samoa or other territory owning permanent allegiance to the United States. Manage logistical operations for laboratories, overseeing supply receipt, distribution, and stock level determination....


  • Dover, United States Delaware Technical Community College Full time

    **Position Details**: - Position Information**Position Title** - Administrative Assistant II**Position Number** - 80465**Position Type** - Regular Full-Time**Hiring Location** - Terry Campus-Dover, DE**Contact Phone Number** - 302-857-1290- **Work Location** - Terry Campus-Dover, DE**Position Specific Details** - This position supports the paramedic,...


  • Dover, United States Bayhealth Full time

    **Location: Kent Campus Hospital** **Status**:Full Time 80 Hours **Shift**:Days **General Summary**: Under general supervision, provides general administrative support for the department. The Administrative Assistant II performs a variety of administrative duties and secretarial support for staff and management. May perform more complex assignments such...


  • Dover, United States Chesapeake Utilities Full time

    Description Career Opportunity Network Administrator II Location: Hybrid with 2 days per week in Newark, DE or Dover, DE office locations What makes us great: At the heart of our Company is a dedication to delivering energy that drives progress. We put people first, work to keep them safe and build trusting relationships. Your role in our success will...