Executive Support Specialist

2 weeks ago

Austin, United States WIVERSE (a DELACAN company) Full time

12-month contract, with potential for extension, or conversion to full-time, based on performance and client need.

Hybrid
- **PRIMARY RESPONSIBILITIES AND ESSENTIAL FUNCTIONS**:
**Plans, organizes, and coordinates meetings, events, calendars, and the daily activities of multiple Vice Presidents.**
**Works closely with other Senior Leadership team members and other EAs to keep everyone well informed of upcoming commitments and responsibilities, following up appropriately.**
**Completes a broad variety of administrative tasks, including completing expense reports, composing and preparing correspondence, ordering catering, arranging detailed travel plans, preparing agendas, etc.**
**Plans and executes event planning, team building events, and special projects for small groups to very large groups, including specifically leading weekly events with a planning committee to drive a culture emphasizing that being together in person is critical.**
**Handles sensitive and confidential information that cannot be shared.**

**Job Requirements**:

- **Minimum**

**High School Diploma/GED and 5 years’ experience in a related field (administration, event planning) or any level degree/certification beyond a High School diploma/GED in a related discipline and 3 years’ experience.**
**Strong knowledge of the Microsoft suite of products with an emphasis on Outlook, PowerPoint, Teams, Excel and SharePoint.**
**Strong written, and verbal communication skills to field inquiries professionally and efficiently.**
**Excellent planning, calendar management, organizational, meeting coordination and project management skills**
**Event or party planning experience, especially for large groups (50+).**
**Highly creative and energetic in approach.**
**Mental acuity and physical agility to execute the duties of the position successfully within required timeframes**
**Resourceful team player who is detail-oriented, delivers on a highly efficient work environment, effectively prioritizes and has superior time management skills**
**Must have high standard of ethics and experience maintaining confidential business and personnel’s sensitive information**
**Embraces new technology, change and good communication, and with a flexible approach / mindset**
**Seeks efficiency through enhanced processes, collaboration and new learnings**
- **Preferred**

**BS/BA Business Administration, Management or Operations**
**Experience directly reporting to and supporting Executives and their teams.**
**Ability to work effectively with teams throughout an organization, navigate a network effectively, and gain support from others**

**Job Type**: Contract

Pay: $30.00 - $33.00 per hour

**Benefits**:

- Dental insurance
- Health insurance
- Vision insurance

Schedule:

- Monday to Friday

Ability to Commute:

- Austin, TX 78759 (required)

Work Location: Hybrid remote in Austin, TX 78759

  • Allocation Execution Specialist

    2 weeks ago

    Austin, United States MindSource Full time

    Job Title: Allocation Execution Specialist Location: Austin, TX (Hybrid) Duration: 12 months contract with possible of extension Pay rate: $32-37/hr on W2 with benefits The Allocation Execution Specialist ensures proper product allocation execution through matching of supply and demand between multiple distribution sites while following direction provided by...

  • IT Support Specialist

    5 days ago

    Austin, United States Motion Recruitment Full time

    Leader in their industry, our exciting global SaaS construction platform client seeks a contract IT Support Specialist. This is an onsite position located in Austin, TX. We’re looking for an IT Support Specialist to provide world-class service to our colleagues across all client locations. In this role, you’ll drive employee productivity by equipping...

  • IT Support Specialist

    1 week ago

    Austin, Texas, United States Motion Recruitment Full time

    Leader in their industry, our exciting global SaaS construction platform client seeks a contract IT Support Specialist. This is an onsite position located in Austin, TX.We're looking for an IT Support Specialist to provide world-class service to our colleagues across all client locations. In this role, you'll drive employee productivity by equipping and...

  • Sales Support Specialist

    3 weeks ago

    Austin, United States Four Hands Full time

    Job DescriptionJob DescriptionDescriptionFour Hands, a leader in lifestyle home furnishings, is looking to hire a Sales Support Specialist in our Austin based Art Studio. The Four Hands Art Studio is a modern art and design studio that produces unique and compelling imagery on specialized media. This position will partner with Account Executives to build and...

  • IT Support Specialist

    1 week ago

    Austin, United States Motion Recruitment Full time

    Leader in their industry, our exciting global SaaS construction platform client seeks a contract IT Support Specialist. This is an onsite position located in Austin, TX. We're looking for an IT Support Specialist to provide world-class service to our colleagues across all client locations. In this role, you'll drive employee productivity by equipping and...

  • IT Support Specialist

    4 weeks ago

    Austin, Texas, United States Gensler Full time

    Your RoleGensler, a globally recognized Architecture and Design firm, is seeking an IT Support Specialist to join the Austin office. The position plays an integral role in daily business interactions. The ideal candidate is a personable and polished individual with a strong desire to learn and grow. They also have a fundamental passion for client...

  • Allocation Execution Specialist II

    4 weeks ago

    Austin, United States Gateway Recruiting, INC. Full time

    Job DescriptionJob DescriptionJob Summary:The Allocation Execution Specialist ensures proper product allocation execution through matching of supply and demand between multiple distribution sites while following direction provided by partner teams. This position requires the ability to solve routine problems independently and seek out specific direction on...

  • Technical Support Specialist

    1 day ago

    Austin, United States Voya Financial Full time

    Together we fight for everyones opportunity for a better financial future. We will do this together with customers, partners and colleagues. We will fight for others, not against: We will stand up for and champion everyones access to opportunitie Support Specialist, Technical Support, Technical, Specialist, Support, Financial, Technology, Insurance

  • Sales Support Specialist

    3 weeks ago

    Austin, United States Four Hands Full time

    Job DescriptionJob DescriptionDescriptionFour Hands, a leader in lifestyle home furnishings, is looking to hire a Sales Support Specialist in our Austin, TX, headquarters.  This position will partner with Account Executives to build and grow our customer relationships. A strong candidate will be a team oriented self-starter that wants to help us achieve the...

  • Business Support Specialist

    4 weeks ago

    Austin, United States Archon Resources Full time

    Position: Business Support SpecialistLocation: Onsite - Austin, TXHiring Schedule: 4-Day Work WeekSun: 9:00 am – 6 pmMon-Wed: 9:30 am – 7:30 pmPay: $23.00/HourAbout the Job:Work fluidly through processes including Verification, Customer & Data Entry, Order Processing, and the tasks attached to these, with high attention to detail. Ability to move quickly...

  • Client Support Specialist

    2 weeks ago

    Austin, United States IBT Apps Full time

    IBT Apps is currently looking to recruit a suitable candidate for the position of Client Support Specialist. This person is responsible for the i2Suite application that encompasses IBT Apps reporting function offering efficient, customizable, and automated reporting at the regulatory, board, executive and line management levels. The i2suite application...

  • Support Specialist

    1 week ago

    Austin, United States Kleer and Membersy Full time

    Job DescriptionJob DescriptionSupport SpecialistAs a Support Specialist, you will be responsible for handling all patient and practice requests through phone, chat, and email. The ideal candidate will have excellent customer communication skills, be able to troubleshoot and problem-solve with little guidance, and be genuinely invested in helping customers....

  • Peer Support Specialist

    2 weeks ago

    Austin, United States LifeWorks Austin Full time

    ** Peer Support Specialist** **Job Category****:** Peer Support Specialist **Requisition Number****:** PEERS001129 Showing 1 location **Job Details** **Description** **LifeWorks** of Austin is looking for a resilient and motivated **Peer Support Specialist** for our **Community-Based Services** team. The Peer Support Specialist will conduct outreach and...

  • Peer Support Specialist

    2 days ago

    Austin, United States LifeWorks Austin Full time

    ** Peer Support Specialist** **Job Category****:** Peer Support Specialist **Requisition Number****:** PEERS001129 Showing 1 location **Job Details** **Description** **LifeWorks** of Austin is looking for a resilient and motivated **Peer Support Specialist** for our **Community-Based Services** team. The Peer Support Specialist will conduct outreach and...

  • Peer Support Specialist

    3 weeks ago

    Austin, United States Real Comfort Living Llc Full time $17 - $18

    Responsibilities:Provide assistance to residents in working toward the program goals of healthy recovery, medication compliance, and self-sufficiency.Monitor client progress. Counsel and guide clients in developing goals.Provide ongoing individual support and encouragement to clients.Input and maintain accurate records of residents’ progress through...

  • Client Support Specialist

    4 weeks ago

    Austin, United States IBT Apps Full time

    Job DescriptionJob DescriptionSalary: IBT Apps is currently looking to recruit a suitable candidate for the position of Client Support Specialist. This person is responsible for the i2Suite application that encompasses IBT Apps reporting function offering efficient, customizable, and automated reporting at the regulatory, board, executive and line management...

  • Supply Chain Support Specialist

    7 days ago

    Austin, United States Thrive Pet Healthcare Full time

    This position will ideally be based in Austin, TX out of our headquarters office and be hybrid in office 2-days a week. Candidates based in other geographies across the U.S. will also be considered for a remote role. Job Summary: Founded in 2003, Thrive Pet Healthcare has grown from a single veterinary practice to over 400+ primary, specialty, and...

  • Supply Chain Support Specialist

    4 days ago

    Austin, United States Thrive Pet Healthcare Full time

    Description Position at Thrive Pet Healthcare ** This position will ideally be based in Austin, TX out of our headquarters office and be hybrid in office 2-days a week. Candidates based in other geographies across the U.S. will also be considered for a remote role. ** Job Summary: Founded in 2003, Thrive Pet Healthcare has grown from a single veterinary...

  • Executive Contract Surety Underwriting Specialist | Remote

    1 week ago

    Austin, United States King's Insurance Staffing Full time

    Executive Contract Surety Underwriting Specialist | Remote King's Insurance Staffing Austin, TX 78716 posted today More... front runner Relationship Manager III - Georgetown OR Round Rock, TX Independent Bank Group, Inc Georgetown, TX 78628 posted 05/02/2024 More... front runner Portfolio Manager II, Austin - TX FHLB Des Moines Austin, TX 78716 posted...

  • Sales Support Specialist

    4 weeks ago

    Austin, United States Rugged Solutions America, LLC Full time

    Job DescriptionJob Description Setcom 3019 Alvin DeVane Blvd. Suite 560 Austin, TX 78741 Title: Sales Support SpecialistDepartment/Team: SalesLocation: Austin, TXReports to: Sales and Marketing ManagerStatus: Full TimeAbout SetcomSetcom is a profitable and stable company that has been in business for over 50 years. We are a leading manufacturer of...