Accounts Payable Specialist

2 weeks ago

San Diego, United States Veterans Village of San Diego Full time

PURSUE YOUR PASSION, Not Just Another Job_

Veterans Village of San Diego is looking for employees who are passionate about serving all veterans. Changing the life of a vet takes a whole lot of work. It also takes dedication and commitment to our motto: Leave No One Behind. But the rewards are out of this world We work hard, but we also enjoy having fun together. If you wish to be a part of this team and are ready to work for a cause, not just a paycheck, then VVSD is the place to start

We are looking for a full-time **Accounts Payable Specialist** who will be primarily responsible for the processing of daily and weekly accounts payable and purchase order documents. The employee is responsible for developing, maintaining, and updating accounts payable records, for all funding sources and divisions, with mínimal supervision and direction. This position requires multi-tasking for timely completion of duties in coordination and collaboration with both administrative and program staff.

**Compensation Range**:
$23.00 to $25.00 per hour

**Essential Duties and Responsibilities**:

- Receives mail, purchase orders, invoices, and reimbursement requests.
- Verify all allowable vendors through the SAM system.
- Adhere to GAAP requirements and Veterans Village of San Diego Finance & Procurement Policy and Procedures.
- Ensure invoices have the correct program coding/allocations, vouchered, and posted in the perspective month in the accounting system.
- Ensure expenditures are allocable and allowable per grant requirements.
- Enter invoices into the financial system daily and submit Journal Entries with supporting documentation to Controller for review and approval.
- Reconcile Credit Card Statements
- Maintain approved Vendor list and precise records of all vendor payments and reconciliations.
- Manage all vendor contracts and stipulations.
- Manage all vendor inquiries/phone calls, answer questions from managers, employees, interns, contractors, etc.
- Maintain/manage check register.
- Maintain voided check register.
- Process vendor invoices via checks, credit card and/or ACH weekly, per VVSD policy and procedures manual.
- Investigate any missing checks in the sequence.
- Maintain an open items list and follow up, every two weeks.
- Maintain a weekly checklist and end of month requirements.
- Maintain all files related to accounts payable.
- Process annual 1099s.
- Work collaboratively with various departments to perform accounting audits.
- Ensure all AP files are compliant with audit requirements and VVSD Finance Procurement & Cost Policy and Procedures.
- Perform other duties as assigned.

**Requirements and Qualifications**:

- Five plus years in Accounts Payable, nonprofit preferably but not required.
- Experience working on a computer workstation.
- Experience with Microsoft office products including Excel, Word, and Outlook
- Experience with a ten-key calculator by touch.
- Must have own transportation, valid driver's license, proof of car insurance and must be bondable.
- Experience with various accounting software.
- Basic understanding of accounting.

Physical Requirements:

- Ability to bend and lift light objects
- Ability to sit for extended periods of time while viewing a computer monitor
- Dexterity of hands and fingers to operate a computer keyboard
- Capable of hearing and speaking to exchange information
- Seeing to read reports and data
- Ability to speak English
- Must be able to work in a busy environment

**Job Benefits**:
VVSD offers competitive pay and benefits including 12 paid holidays a year, paid vacation and paid sick leave, pension, health insurance, dental and vision plans.
- Please Note:_
- If you were a client of VVSD, you must have been out of all programs for a minimum of 2 years._
- Veterans Village of San Diego is an equal opportunity workplace. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity, or expression, sexual orientation, national origin, genetics, disability, age, or veteran status._

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