Construction Project Coordinator

1 month ago

Chicago, United States Weis Builders Inc. Full time

Our Project Coordinator plays a vital role in the success of the project with effective collaboration and support of the entire project team.

What you’ll do
- Develop lasting relationships with clients, architects, vendors to understand future planning as well as support Weis Builders continuous growth.
- Draft and distribute meeting minutes for a wide variety of meetings, including Project Kick-Off meetings, OAC (Owner/Architect/Contractor), PRM (Project Team), Job Progress meetings, Closeout meetings, and Post Mortem meetings
- Request, receive, and review subcontractor insurance certificates and confirm insurance is compliant
- Coordinate with Accounts Payable for proper invoice routing and payment
- Participate in Project Kick-Off Meetings and other meetings as needed.
- Work with Accountant to ensure payments.
- Collect all required project documentation from subcontractors including tiered subcontractor and supplier information, returned contract documents, warranties, and closeout documents
- Assemble subcontract documents from Project Manager, issue subcontracts, and follow up until subcontract is returned
- Process vendor change orders from Project Manager
- Create and maintain closeout logs until all documents are received for submittal to the owner.
- Assist in the planning and execution of group events
- Be responsible for office supplies: inventory, order, and keep organized
- Manage communication with office landlord and office third party vendors
- Assist in onboarding of new Associates
- Use two forms of communication (written and verbal) when necessary
- Take initiative to solve problems and bring ideas and solutions to the team
- Manage the handling of incoming and outgoing physical mail, as well as third-party delivery service packages
- Answer phone calls made to the office and route them to the appropriate associates
- Setup and maintain project files in an organized manner

What you’ll bring
- Willingness to ask questions and learn new skills
- A positive attitude
- Ability to quickly develop rapport with others and be effective in a collaborative environment
- Strong work ethic and time management
- Flexibility to adapt when priorities change
- 2 years relevant experience in construction
- Good technology skills and comfortable with learning new systems and processes
- Experience with certified payroll (preferred but not required)
- Experience with Textura, Procore, CMiC (preferred but not required)
- Professional composure, integrity

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