Program Transitions Manager
2 months ago
About Us:
**VOALA**
**_Helping Our Most Vulnerable Change Their Life Stories_**
**JOB SUMMARY AND PURPOSE**
Under the supervision of the COO, the Program Transitions Manager coordinates new program start-up, ensuring that all start-up requirements are met to successfully open new programs.
**DUTIES AND RESPONSIBILITIES**
- Work with the COO and the designated team members on new program start-up needs:
- Set up a start-up plan for each program opening
- Coordinate all start-up efforts; Keep the relevant staff informed about upcoming deadlines and deliverables, thereby ensuring smooth completion of work responsibilities
- Work with the assign accountant follow and modify budgets as needed;
- Work with Human Resources and Payroll to coordinate staff data for budgets/progress reports
- Develop start-up processes that will facilitate seamless program start-up
- Provide new staff with guidance on how to get started.
- Goes to walk throughs for start-up sites
- Act as liaison between VOALA and funders and advise administrators as to ongoing status of project;
- Work with Director and Administrators to maintain open lines of communication between funder, program staff, program management, agency administration and regulatory bodies;
- Work with key VOALA staff to ensure each department fulfills their obligations
- Maintain contract documentation; (i.e. copies of grant RFP’s/proposals, funder guidelines/policy and procedures manuals, budgets, work plans, reporting schedules, progress/data reports) monitoring visit requirements, schedules, corrective action plans, and related documentation during the start-up phase;
- Work with program and administrative staff to facilitate success of grant/contractual obligations for start-up;
- Conduct regular site visits, working from a checklist to ensure compliance with grant/contractual obligations, health and safety regulations, documentation and record-keeping standards, health and safety regulations, documentation and record-keeping standards;
- Analyze the budget trends and make recommendations for cost control and reduction for various grants
- On going review of start-up systems to ensure efficient start-up.
**Qualifications**:
**REQUIREMENTS**:
- Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
**EDUCATION**:
- Bachelor’s Degree in Social Services, Business, or related field
**EXPERIENCE**:
- 3 Years leading programs in a social services environment.
**PREFERRED QUALIFICATIONS**:
- Master’s Degree in Social Services, Business, or related field
- Experience with starting up at least one new program
- This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form 1-9 information to confirm that you are authorized to work in the U.S._
- If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (OHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment._
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