Transfer and Graduation Trainee

**Job no**: 540274

**Work type**: Staff

**Location**: Pomona

**Categories**: Unit 4 - APC - Academic Professionals of California, Probationary, Full Time, Student Services, On-site (work in-person at business location)

**Type of Appointment**: Full-Time, Probationary

**Collective Bargaining Unit**: Academic Professionals of California
- APC (Unit 4)

**Job Classification**: Student Services Professional IB

**Anticipated Hiring Range**: $4,269 - $5,321 per month

**Work Hours**: Monday - Friday, 8am - 5pm, unless notified otherwise

**THE DEPARTMENT**

The Registrar's Office is responsible for the security, integrity and accuracy of academic records, degree progress and evaluation services and the coordination and implementation of academic policies and procedures with academic departments and colleges.

The Registrar's Office conducts all registration activities, oversees articulation agreements with other colleges and universities, processes grades, maintains accurate student records, verifies student enrollment data, monitors academic standing, evaluates transfer credit, certifies enrollment, provides preliminary graduation evaluations, verifies degree requirement completion, and issues diplomas. The Registrar's Office provides counsel to students as they advance from matriculation to graduation.

As a core functional area within Enrollment Management & Services, the office plays a leadership role in enrollment management and planning, in conjunction with other campus constituents. The office is responsible for compliance with federal, state, CSU system and University requirements and the timely and accurate dissemination of information to students, parents, campus constituents, the CSU Chancellor's Office, and the external community.

**DUTIES AND RESPONSIBILITIES**

Degree Progress and Graduation
- Processes preliminary graduation reviews each semester using the Degree Progress Report; compares coursework completed by students at CPP and other institutions (if applicable) to determine students' completion of degree requirements according to
- established curricula. Uses systematic functionality, reporting tools and queries to strategize and prioritize tasks.
- Collaborates with staff advising community on requests to update the Degree Progress Report or Transfer Credit Report to support timely graduation.
- Processes final graduation reviews each semester, provides students timely notification of outstanding degree requirements, and performs the awarding of the degree in the system. Notifies students of outstanding degree requirements and facilitates the resolution of these requirements by collaborating with academic and staff advisors for recommendations and approvals on course substitutions or other modifications to degree requirements.
- Provides guidance to students in their path to completing their degree requirements; advises new and enrolled students regarding degree requirements. This includes
- explaining the complexities of General Education, certification, transfer of

college/university credits/units, and major, minor and degree requirements and the relevant policies and procedures. Under supervision serves as the primary resource to the university community regarding degree requirements and academic policies and procedures.
- Collaborates with faculty and staff advisors to facilitate communication about curriculum changes and to help assure consistent delivery of information regarding major, minor, and general education requirements.

Academic Advisement & Transfer Credit Processes and Support
- Provides support and clarification for the academic advisors across the campus and other personnel in college advisement centers on the utilization of the Degree Progress Report, Transfer Credit Report and other policies and procedures that may impact degree progress and graduation.
- Provides support to the Degree Audit Team by communicating to the Team any information received from the academic departments about changes in program requirements to ensure accuracy of the Degree Progress Report.
- Assists in testing of new functionality or modifications to the Degree Progress Report; provide feedback to Degree Audit Team.
- Provides input to the Articulation Officer and Lead Degree Audit Analyst on matters concerning transfer credit equivalencies that may not be reflected in the system.
- Processes, reviews, and makes adjustments or corrections to transfer credit evaluations based on national guidelines and articulation of transfer courses, or approved course substitution petitions.
- Reviews and applies as appropriate, approved adjustments (petitions and course substitutions) to academic requirements and student records from associate deans, department chairs and advisors, other units in the Registrar's Office, ensuring compliance with Title V and university requirements.

Other Advisement
- Provide analysis to the advising community on the degree status of former/returning students wishing to