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Assistant Director of Buildings and Grounds

4 months ago

Chestnut Hill, United States Beaver Country Day School Full time

Beaver Country Day School—an independent day school located just outside of Boston, serving grades 6-12—seeks an Assistant Director of Buildings & Grounds to support the Director of Buildings & Grounds. This is a full-time position.

Under the direction of the Director of Buildings & Grounds, the Assistant Director of Buildings & Grounds helps run the day-to-day operations of the Buildings & Grounds department to allow for increased communication, greater efficiency, and high-level support for the benefit of the central function of the school.

**Who We Are**:
We are not your typical independent school. Education is not traditionally seen as forward-thinking. But that's not the case at Beaver. Across all departments and functions, we welcome change and seek feedback to continuously improve. Our "Launch, Test, Refine" mindset promotes flexibility, risk-taking, open-mindedness, and innovation. Our business is providing a future-focused education rooted in real-world context and experience, and our clients are our students.

**Essential Functions**:
Provide administrative support to the Director and Buildings & Grounds department

Primary user of the CMMS (SchoolDude)
Maintain weekly billing functions for B&G and Tech department.
Procurement of supplies and services as directed for B&G and Tech department.
Track department personnel hours and vacation
Maintain log books for school vehicles.
Capital Projects
Attend construction meetings and Capital Projects Committee meetings with the Director and take minutes.
Digitize all old construction documents and include any new plans in an online filing system.
Work with the Director on assessing deferred maintenance vs. new capital projects.
Forecast costs for future projects and build schedules for work.
Events
Attend calendar committee meetings with event organizers on campus and coordinate support from B&G.
Meet individually with event organizers to plan events, put together floor plans, and coordinate between B&G, food service, and tech support.
Create event files for each space on campus so there is a historical record of what events have been held, room capacities, and resources.
Operations
Interface with the Tech department on Internet of Things ( IoT) projects.
Manage office moves.
Work with school leadership on emergency management, crisis planning, and continuity planning.
Monitor HVAC controls for each building.
Assess security footage when approved.
Supervision
Act in place of the Director when he is not available
Lead training sessions for the department on safety, skills, and new policies.
Run the CampUs summer volunteer program.
Perform other duties and responsibilities as assigned.

Skills and competencies

A college degree or certificate in facilities or construction management.
Some experience with computerized maintenance management systems (CMMS), SchoolDude preferably.
Familiarity with trades; work experience in at least one trade.
Experience in an educational setting is preferred.
Good communication skills, both written and oral.
Able to work independently and solve problems creatively.
Demonstrated ability to work collaboratively.

Other requirements

Must be able to walk several miles each day, work outside in the sun occasionally, stand for long periods, crawl, climb, and lift 75 lbs. overhead.
Must be able to work on ladders and in high areas.
Possess a valid MA driver’s license and pass a CORI background check.

**Additional things to know**:
Generous Benefits (Health, Dental, and more). For more information visit our benefits page on our website.
Breakfast and lunch are provided, as well as coffee and snacks.
Free parking and close to the MBTA Green Line D.