Procurement/ Facility Project Manager
2 months ago
**Benefits**:
- 401(k)
- Dental insurance
- Employee discounts
- Health insurance
- Paid time off
- Training & development
- Vision insurance
- Wellness resources
The **Procurement/Project Manager **will work in direct support of the FFC Leadership Team. In this role, you will be responsible for all aspects of Fitness Formula Clubs procurement and support of certain facility projects (think construction, remodeling, maintenance), and ad hoc data analysis requests.
**Essential Duties and Responsibilities**:
- Manage procurement process and maintain detailed monthly expense reports with receipts and any other necessary documentation
- Purchase workflow design, management and optimization
- Order and delivery coordination
- Procurement and payment systems analysis
- Review, analyze, and monitor current purchasing account usage and purchasing approvals across the organization and make changes needed to provide for a higher level of accountability and control at each club location
- Obtain approval from CEO prior to purchasing for requests 1) above an established dollar amount, and 2) outside of certain established and normal requests
- Elimination of purchases outside of headquarter approvals
- Control spend and identify wasted purchasing requests, approve all purchasing, and build a culture of long-term cost saving
- Implementation of strong retail, supply and hardware inventory controls at each club location with a focus on reducing redundant items
- Product research resulting in cost effective and efficient solutions
- Follow systems and standards set by FFC to ensure purchases are in line with club budgets
- Track and report key accurate and meaningful purchasing metrics
- Vendor negotiations, contract administration, appropriate documentation, and term tracking
- Maintain supplier relations and perform risk management regarding supply contracts and agreements
- Collaborate on facility and operational challenges with relevant management staff
- Anticipate unfavorable events through data analysis and prepare mitigating strategies
- Closely monitor and maintain city, village, county, and state licensing and permit requirements and renewal dates
- Ensure that all aspects of projects are compliant with scope of work and any other code requirements, while following and enforcing the company procurement policies and procedures
- Create and maintain comprehensive project documentation in order to maintain proper historical records and reference points
- Collaborate with CEO, CFO, and Senior Leadership Team to problem solve various logistic and project challenges beyond maintenance related items as they arise This position in on-site five days per week at FFC (no remote work available)
**Qualifications**:
- Proven vendor management and logistics coordination
- Proven ability to coordinate and organize multiple projects simultaneously
- Proven ability to communicate concisely, both written and verbal and be proficient in various software systems
- Ability to communicate effectively with staff and members in order to promote high levels of customer service within the staff
- Manual dexterity and physical strength
- Bachelor's degree in business from an accredited university a must Financial planning and analysis experience a plus
**What We Offer**:
- Insurance - medical, dental and vision insurance through UnitedHealthcare
- Company-paid life insurance
- 401K - with company match
- Professional Development Reimbursement - FFC will match 50% of the cost for an activity up to a maximum reimbursement amount of $200 allowed during the calendar year. We encourage our staff to diversify their educational development. This benefit becomes effective after 90 days of employment
- We provide fitness instructor training and significant discounts on these educational programs (Pilates, Group Fitness, Personal Trainer, Yoga)
**Other Perks of Working at FFC**:
- Complimentary club membership to use any of our FFC locations
- Open Door Policy - Your managers and the corporate team all have an open door policy
- Diverse and Inclusive Culture - Our team is composed of people from different walks of life who bring their thoughts, ideas, and perspectives to form a welcoming environment
- 25% discounts on spa, retail, and fitness for all employees
- Employee appreciation programs
- Various fringe benefits such as Nationwide Pet Insurance, Ventra Benefit Program (pre-tax dollars), T-Mobile Unlimited Talk, Text, and Data, phone plans for only $30 per line (up to 4 lines) and more
**Our Purpose**:
"To enhance the lives of our members and guests by improving their overall health and well-being." Our members, guests, and staff are as diverse as the city we call home. We are "Chicago from Day One," committed to building a respectful and inclusive community.
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