Contract Analyst

4 weeks ago

Chicago, United States The Chicago Housing Authority Full time

The Contract Analyst contributes to the overall development and implementation of Resident Services contracts and supports the Contract Manager to conduct pre-award and post-award contract and grant administration activities, including procurement of goods and services, Board of Commissioners approval requests, monitoring and closeout. The Contract Analyst provides support for multiple contract types including Professional Service Agreements, Intergovernmental Agreements, Commensurate Benefit Agreements, Memorandums of Understanding and Grant Agreements. The Contract Analyst conducts overall monitoring of Resident Services programs, contractors and partners, which includes contractor/program performance outcome analysis. The Contract Analyst conducts on-site and off-site monitoring reviews to ensure contractors, vendors and partners are effectively implementing programs and services in accordance with terms, conditions, specifications and guidelines of contracts/agreements.

**DUTIES AND RESPONSIBILITIES**
- Assists in all phases of pre and post award contract administration for Resident Services (e.g. new procurements, Board of Commissioners approval requests, internal requests for contract amendments, contract exhibits, cost analysis and cost estimates, purchase requisition and payment, grant and contract close-out and termination/corrective action memos).
- Completes market research related to anticipated goods and services to be procured.
- Completes analysis of projected costs and historical costs related to goods and services.
- Assists with reconciliation of expenditures, revenue and contract and grant closeout.
- Assists with organizing and reviewing documents for financial and performance audits.
- Process vendor payments and prepare monthly expense accruals as necessary.
- Analyze operating budgets and budget variances by reviewing various financial reports, such as a trial balance, to identify trends and proper expense allocation.
- Analyze purchase order balances by keeping track of expenditures.
- Ensures data entry is completed in the designated repository.
- Ensures contracts and related documents (e.g. performance reports, budgets, amendment requests, etc.) are received, saved, and well organized.
- Maintains full understanding of contract requirements, program procedures and intended outcomes.
- Collects and analyzes data related to contractor/partner performance, expenditures, and leveraged resources and other contract requirements.
- Tracks contractor/partner corrective action plan progress; conducts follow up internal meetings and monitoring site visits, as needed to provide contractor/partner technical assistance to ensure implementation of the corrective action. Local travel to off-site locations is required.
- Other tasks as assigned by Manager or Resident Services senior management.
- Collaborates with other departments and responds effectively to internal and external requests.
- Manages and prioritizes multiple projects simultaneously and responds to change in a professional manner.
- This position may be asked to handle tasks outside of job description to meet broader goals of CHA and Resident Services.
- This position occasionally requires working hours outside of CHA’s established hours of 8:30am - 5:00pm Monday-Friday
- This position is eligible for remote work up to two days per week following successful completion of onboarding with Resident Services.
- Other duties as assigned.

**QUALIFICATIONS**

Salary Range: $70,000 - $75,000

Grade: S6

FLSA: Exempt

Union: None

Pay: $70,000.00 - $75,000.00 per year

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Life insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

**Experience**:

- Contract management: 2 years (required)

Ability to Commute:

- Chicago, IL 60605 (required)

Ability to Relocate:

- Chicago, IL 60605: Relocate before starting work (required)

Work Location: Hybrid remote in Chicago, IL 60605

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