Hse Admin Assistant

Job Overview:
Primary contact for safety support services to include, but not be limited to, safety council registration, coordination of pre-employment processes (drug and alcohol testing, background checks, etc.), new employee orientation, maintenance of internal and external databases, etc. Coordinates, working in conjunction with Integrity Manager, the processing of hydrotest test reports.

Develops processes or adapts existing processes to meet company and/or regulatory standards and customer expectations. Assists HSE Manager with company and sub-contractor compliance. The HSE Administrator shall have strong people skills, excellent communication skills, and be able to manage multiple activities and priorities while working in an office environment.

**Responsibilities**:

- Primary point of contact for scheduling personnel at all area safety councils.
- Assist human resources in new employee on-boarding processes - scheduling for drug & alcohol testing, submitting background check requests to 3rd party providers, providing safety orientation processes, coordinating all personnel file documentation, etc.
- Assist integrity manager in processing of hydrostatic test reports - compiling information for engineer review and approval, facilitating gathering all pertinent documents and filing, and submitting final package for Integrity Manager review before delivery to the customer.
- Maintain and generate weekly/monthly behavioral based safety data reports to include input of gathered field data.
- Maintain an updated copy of employee information and phone numbers.

Growth Opportunities
- Manage all DOT and non-DOT drug and alcohol testing processes.
- Administer DOT Operator Qualification training/testing
- Manage all contractor compliance databases (ISNetworld, Avetta, VeriSourceOne, etc.) to include all regular updates, generation of operator qualification reports, etc.
- Manage approved subcontractor database and associated processes

Context and Environment:
This position is the primary provider for health, safety, and training support and documentation processes for all field and office activities. Regulatory compliance and adherence to company and customer expectations will be the primary responsibility and requires confidentiality and discretion when working with employee information. This role will work with field supervision, organizational management, customer representatives, and sub-contracted organizations to assure 100% compliance with customer and company expectations. All activities of this role will be office based.

Two years related experience in processes described above preferred, but not required.

Ability to work full time in the United States with valid Texas driver’s license

Excellent communication skills required, both written and verbal (bilingual (Spanish) abilities a plus).

Strong time management skills, administrative abilities and computer proficiency are required (Microsoft Office package (Word, Excel, PowerPoint, Outlook, and Teams).

Pay: $16.00 - $19.00 per hour

Expected hours: No less than 40 per week

**Benefits**:

- 401(k)
- Dental insurance
- Health insurance
- Paid time off
- Vision insurance

Schedule:

- 8 hour shift

**Experience**:

- Customer service: 1 year (preferred)

Ability to Commute:

- Dickinson, TX 77539 (required)

Ability to Relocate:

- Dickinson, TX 77539: Relocate before starting work (preferred)

Work Location: In person