Events & Operations Officer
2 weeks ago
The Chicago Council on Global Affairs is where your world and the world meet. A nonpartisan, nonprofit organization founded in 1922, the Council empowers more people to help shape our global future. We are a welcoming, inclusive, globally curious community committed to expanding public knowledge of and engagement in global affairs. Through public events and digital content, we explore diverse perspectives on global issues and put our audiences, in-person and online, at the heart of important conversations with global leaders, influencers, and changemakers. We identify and support Chicago’s rising civic and corporate leaders as they move into global leadership roles, and inform, inspire, and involve the next generation in exploring global issues and how we’re all connected. The Council also is renowned for bringing a wider range of voices to bear on global issues and US foreign policy through public opinion research that, for 50 years, has influenced debates and advanced effective policymaking.
If you believe, as we do, that greater knowledge and engagement can help create a more promising world for all, you belong here.
**The Role**
The Chicago Council on Global Affairs seeks an events and operations officer to manage leadership dinners and catering logistics for hybrid and in-person events in the Council’s meeting spaces. The Officer will assist with the planning and execution of events with senior-level donors, experts, and policymakers. With practical skills in event planning and vendor management, the events officer builds on the Council’s reputation for excellence and ensures successful event outcomes are realized. The Officer participates collaboratively with the Operations team’s diversity, equity, and inclusion strategies.
The events and operations officer position is a hybrid role and requires in-person attendance at our Downtown Chicago location based on the event calendar and work activities.
**Responsibilities**
Responsibilities include, but are not limited to:
Events (Hybrid & In-Person) & Dinners
- Represent the Council at 50-60 hybrid and in-person events per year, interacting professionally with speakers and audience members. Manage VIP seating for special guests.
- Serve as the main liaison to the Council’s catering partner for budgeting, setup needs, onsite service specifications, and food and beverage service.
- Execute a wide-range of events to support hybrid and in-person programming including, broadcast level productions, networking receptions, roundtables, and private convenings.
- Collaborate with the Development team to help plan and execute private dinners including managing catering, seating and on-site management.
- Coordinate catering and meeting needs for Emerging Leaders sessions, Board meetings and Donor Meetings with the CEO and/or Senior Vice Presidents.
Drop-off Catering
- Manage relationships with catering partners and oversee consistency in food quality, service, and pricing.
- Work with colleagues to select suitable menu options that stay within budget parameters.
- Place drop-off catering orders and coordinate delivery and setup for internal and external meetings.
Venue Relations
- Assist with day-to-day maintenance and operations of the Conference Center.
- Coordinate with the building on HVAC, security, housekeeping, and ADA needs.
- Regularly provide a calendar of upcoming events to building management inclusive of security and housekeeping needs.
- Organize room flip or furniture movements for program setups.
- Process and track payments for vendors including catering, speaker travel and regular maintenance.
- Guest entry into security system for meeting and small program hosted in the office.
- Setup for in-person program including adjusting chairs/tables and water station.
Additional Tasks
- Provide administrative support for the Operations team by assisting with daily tasks involving the Conference Center, processing invoices, and drafting correspondence.
- Occasionally assist at the front desk in meeting/greeting Council constituents and answering or routing incoming calls.
- In collaboration with COO, plan all staff social functions
- Monitor shared general information inbox and direct communications to appropriate staff member.
- Utilize digital platforms including Cvent, Salesforce/CMS processes for events
- Assist Operations team (IT, Human Resources & Finance) on special projects.
- Order supplies for Conference Center & Office including kitchen supplies.
- Perform other projects as assigned.
**Qualifications**
- A bachelor’s degree with 2-3 years’ experience in event planning.
- Superior organizational skills, keen attention to detail, and knowledge of the highest standards for service delivery.
- Knowledge of the hospitality industry including contracts and pricing structure.
- Experience coordinating meal functions with audiences of 15-50+.
- Strong interpersonal skills and the ability to work cooperatively in a fast-paced team
-
Temporary, Part-Time Office Manager
2 weeks ago
Chicago, Illinois, United States AMP Americas Full timeSince 2011 Amp Americas has pioneered the renewable natural gas (RNG) industry. Our vertically integrated company builds, owns, and operates state-of-the-art RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel, and power. Join our mission to revolutionize the energy sector and make a lasting impact...
-
Temporary, Part-Time Office Manager
1 month ago
Chicago, United States AMP Americas Full timeSince 2011 Amp Americas has pioneered the renewable natural gas (RNG) industry. Our vertically integrated company builds, owns, and operates state-of-the-art RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel, and power. Join our mission to revolutionize the energy sector and make a lasting impact...
-
Temporary, Part-Time Office Manager
1 month ago
Chicago, United States Amp Americas Full timeJob DescriptionJob DescriptionSince 2011 Amp Americas has pioneered the renewable natural gas (RNG) industry. Our vertically integrated company builds, owns, and operates state-of-the-art RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel, and power. Join our mission to revolutionize the energy...
-
Director of Operations
5 days ago
Chicago, United States AMP Americas Full timeAbout Amp Americas Founded in 2011, Amp Americas builds, manages, operates, and maintains RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel and power. The vertically-integrated company leverages over a decade of unique expertise and specialized experience in carbon-negative fuel development,...
-
Director of Operations
1 week ago
Chicago, United States AMP Americas Full timeJob Description Job Description About Amp Americas Founded in 2011, Amp Americas builds, manages, operates, and maintains RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel and power. The vertically-integrated company leverages over a decade of unique expertise and specialized experience in...
-
Director of Operations
2 weeks ago
Chicago, United States Amp Americas Full timeJob DescriptionJob DescriptionAbout Amp Americas Founded in 2011, Amp Americas builds, manages, operates, and maintains RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel and power. The vertically-integrated company leverages over a decade of unique expertise and specialized experience in...
-
Global Project Manager Operational Excellence
4 weeks ago
Chicago, United States ARDAGH GROUP Full timeArdagh Metal Packaging is looking for Global Project Manager Operational Excellence & Growth Role overview: Management of projects related to the definition, deployment and assessment of the initiatives related to Growth and AMPS. More precisely, the role will be supporting in creating lean standards, auditing, and assessing the workbooks,...
-
Events & Operations Officer
2 weeks ago
Chicago, Illinois, United States The Chicago Council on Global Affairs Full timeThe Chicago Council on Global Affairs is where your world and the world meet. A nonpartisan, nonprofit organization founded in 1922, the Council empowers more people to help shape our global future. We are a welcoming, inclusive, globally curious community committed to expanding public knowledge of and engagement in global affairs. Through public events and...
-
Events & Operations Officer
6 days ago
Chicago, Illinois, United States The Chicago Council on Global Affairs Full timeThe Chicago Council on Global Affairs is where your world and the world meet. A nonpartisan, nonprofit organization founded in 1922, the Council empowers more people to help shape our global future. We are a welcoming, inclusive, globally curious community committed to expanding public knowledge of and engagement in global affairs. Through public events and...
-
IT Support Specialist
2 weeks ago
Chicago, United States AMP Americas Full timeAbout Amp Americas Amp Americas owns and operates one of the largest carbon-negative fuels producing portfolios in the U.S. Amp makes ultra-low carbon intensity renewable natural gas (RNG) from dairy waste at multiple facilities across the country. Founded in 2011 and headquartered in Chicago, IL, Amp is committed to sustainability and innovation in the...
-
IT Support Specialist
3 days ago
Chicago, United States AMP Americas Full timeAbout Amp Americas Amp Americas owns and operates one of the largest carbon-negative fuels producing portfolios in the U.S. Amp makes ultra-low carbon intensity renewable natural gas (RNG) from dairy waste at multiple facilities across the country. Founded in 2011 and headquartered in Chicago, IL, Amp is committed to sustainability and innovation in the...
-
IT Support Specialist
3 weeks ago
Chicago, United States Amp Americas Full timeJob DescriptionJob DescriptionAbout Amp AmericasAmp Americas owns and operates one of the largest carbon-negative fuels producing portfolios in the U.S. Amp makes ultra-low carbon intensity renewable natural gas (RNG) from dairy waste at multiple facilities across the country. Founded in 2011 and headquartered in Chicago, IL, Amp is committed to...
-
Engineering Intern
2 weeks ago
Chicago, Illinois, United States Amp Americas Full timeJob DescriptionJob DescriptionThe Engineering Operations Intern will assist with assigned projects and tasks under the direct supervision of a full-time engineer. These projects and tasks will include a variety of research, engineering, technical and analysis functions related to the firm's development and operation of biogas facilities.ResponsibilitiesWork...
-
Health & Safety Manager
14 hours ago
Chicago, United States Amp Americas Full timeJob DescriptionJob DescriptionAbout Amp Americas Founded in 2011, Amp Americas builds, manages, operates and maintains RNG production facilities that convert dairy waste into carbon-negative hydrogen, renewable transportation fuel and power. The vertically-integrated company leverages over a decade of unique expertise and specialized experience in...
-
Engineering Intern
2 weeks ago
Chicago, United States Amp Americas Full timeJob DescriptionJob DescriptionThe Engineering Operations Intern will assist with assigned projects and tasks under the direct supervision of a full-time engineer. These projects and tasks will include a variety of research, engineering, technical and analysis functions related to the firm’s development and operation of biogas...
-
Engineering Intern
4 weeks ago
Chicago, United States Amp Americas Full timeJob DescriptionJob DescriptionThe Engineering Operations Intern will assist with assigned projects and tasks under the direct supervision of a full-time engineer. These projects and tasks will include a variety of research, engineering, technical and analysis functions related to the firm’s development and operation of biogas...
-
Engineering Intern
4 weeks ago
Chicago, United States Amp Americas Full timeJob DescriptionJob DescriptionThe Engineering Operations Intern will assist with assigned projects and tasks under the direct supervision of a full-time engineer. These projects and tasks will include a variety of research, engineering, technical and analysis functions related to the firm’s development and operation of biogas...
-
Event Coordinator
4 weeks ago
Chicago, United States Special Events Management Full timeSpecial Events Management is a 35-year-old company that focuses on live outdoor events including festivals, running & walking events, parades, and corporate events. Most of our events are in the Chicagoland area, however, we have a small office in Colorado that focuses on nationally produced endurance events with an emphasis on the West coast. Coordinator...
-
Event Coordinator
2 weeks ago
Chicago, United States Special Events Management Full timeSpecial Events Management is a 35-year-old company that focuses on live outdoor events including festivals, running & walking events, parades, and corporate events. Most of our events are in the Chicagoland area, however, we have a small office in Colorado that focuses on nationally produced endurance events with an emphasis on the West coast. Coordinator...
-
Event Captain
4 weeks ago
Chicago, United States LM Catering & Events Full timeFounded in 2009 by Nicole and Stephan Outrequin Quaisser as a single concept, named after the couple’s two children Luc and Mary. LM Restaurant Group remains a family-owned hospitality company that specializes in creating local gathering places that deliver great food and down-to - the-last detail service. LM is now 350 team members strong. Our portfolio...