Accounts Payable Accountant
3 weeks ago
**Title**: Accounts Payable Accountant (Wage No Benefits) DSPW0170, DSPW0632
**State Role Title**: Financial Services Specialist I
**Hiring Range**: The wage rate is negotiable from $28.18 and commensurate with experience.
**Pay Band**: 4
**Agency**: Department of State Police
**Location**:North Chesterfield, Virginia
**Agency Website**: vsp.virginia.gov
**Recruitment Type**: General Public - G
**Job Duties**
- The Virginia State Police is seeking to hire a part-time wage Accountant at the Virginia State Police Headquarters in North Chesterfield, Virginia. This position supports the Accounts Payable team within the Property and Finance Division of Virginia State Police. The position will work with the processing agency expenditures, travel reimbursements, and other payable processes. The position will provide the incumbent to work with a diverse group who are very engaging and possess positive approach to their work activities. The assigned job responsibilities of this position need to be performed in accordance with Department of Accounts CAPP Manual policies and procedures as well as Agency internal policies. Experience providing excellent customer service is a plus, as this position often requires interactions with our internal and external customers.
Established in 1932, the Virginia State Police has grown to be the largest police department in the Commonwealth of Virginia. As the mission of the Department has continued to expand, our workforce continues to grow. We embrace our tradition of professionalism and excellence, and we are excited for our future as we continue our journey to become best in class. We are firmly committed to our family-like culture and are seeking to expand our diverse team.
In addition, the Virginia State Police supports its personnel through a comprehensive, holistic Wellness Program. From our Therapy Dog, Piper, to full-time peer support, our wellness staff teaches and coaches “cognitive fitness” for all employees every step of the way. Our Wellness Program fosters a welcoming, peer-oriented, inclusive environment with the resources to support our employees throughout their entire VSP career. We are committed to providing the best so you can be at your best
Contact Human Resources for additional details.
- Performs a variety of file maintenance, dispersion, and retention for financial documents to include, but not limited to, the scanning and proper electronic filing of vendor payments; Agency to Agency transfers; travel reimbursements; petty cash reimbursements; petty
cash payments; revenue reimbursements; and to complete (closed) purchase orders.
- Purges documents based on the Library of Virginia’s destruction schedule.
- Disperses requested documents to other departments (example: Grants, Seized Assets, Fixed Assets, Budget, and Accounts Receivable) as needed.
- Ensures interaction with internal and external customers is handled professionally, respectfully, and with courtesy when discussing financial processes or other issues.
- Ensures customer requests and inquiries are handled in a timely and professional manner following through to resolution.
- Demonstrates initiative and innovation in supporting the Department’s mission, goals, and objectives through activities, which sustain and enhance excellence in customer service, and commitment to public safety.
- Completes complex monthly processing of Mansfield and Quarles gasoline purchases in accordance with policy and procedure.
- Reviews and analyzes documents prior to processing to ensure compliance; and to reach out to the appropriate personnel requesting additional information or missing documents when deemed necessary.
- Analyzes expenditure documents and performs complex processes for posting of the Department’s financial expenditure obligations in VSP’s internal automated financial system, OEBS (Oracle) and the State Accounting System (Cardinal) for data upload.
- Processes documents timely and accurately to ensure timely processing of invoice payments necessary to complete the daily uploads to Cardinal and to meet Prompt Pay due date requirements.
- Utilizes and analyzes desktop Oracle E-Business Suite (OEBS) Help document and job aides provided by Cardinal to process entries and to perform various tasks within the system to ensure data integrity.
- Provides recommendations to OEBS help document as required for documenting of practices and Department internal controls.
- Maintains clear understanding and knowledge of accounting principles to ensure system data integrity.
- Analyzes travel expenses to ensure compliance with CAPP and internal policies timely within five business days of receipt by Property and Finance including required approvals.
- Ensures all travel expenditure vouchers are coded correctly to Budget.
- Communicates promptly with traveler’s calculation errors or non-compliance issues and provides problem resolution.
- Reports to finance management any excessive or unjustif
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