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Payroll Coordinator

4 months ago

Katy, United States Igloo Products Corp Full time

**Who We Are**:

- Millions of people around the world use Dometic products. They are campers, RV users, boat owners, and lovers of the outdoor life. They all share the same intense feelings - a longing for freedom and adventure, a desire to explore the world and to stay away longer. Dometic calls this mobile living and creates the building blocks for this lifestyle._
- Dometic offers smart and reliable products with outstanding design for every aspect of days away: cooking, preserving food quality, personal hygiene, maintaining a pleasant temperature, and more. Today, Dometic operates in a global market that is being transformed by a number of market trends like increased leisure spending and mobile lifestyle, as well as digitalization._
- With Dometic’s unique global market reach and presence in over 100 countries and core technology competences, Dometic is well positioned in this market for further profitable growth. As a market leader in Mobile Living solutions, Dometic is committed to driving sustainability in our industry. This means offering innovative, durable, low-carbon products that inspire an active, comfortable, and responsible life in the outdoors._
- Igloo Products Corp is an iconic and fast-growing American brand known for exceptional and durable performance for everyday cooler needs. After more than 75 years of as the leader as a housewares brand, Igloo has pivoted to a high growth lifestyle brand for outside activities associated with fun, family and friends._
- Founded in as a metalworking shop bringing fresh cold water to Texas workers in the field to inventing the Playmate to becoming America’s most recognizable brand of ice chests, the Igloo story spans more than 75 years of delivering coolness to the world. Today, Igloo has 90% + brand awareness and is #1 in market share in the US, is a pioneer in sustainability for our category with the launch of biodegradable coolers and coolers made with from post-consumer recycled resin and other sustainable materials and has a growing DTC business allowing us to build direct relationships with our consumers. In 2021, Igloo was acquired by Dometic Brands and now there is the opportunity to Globally grow both brands together._

**Job Summary Statement**:
Overall responsibility for coordinating bi-weekly payroll, and HRIS system support

**Essential Job Duties and Responsibilities**:

- Processes bi-weekly multi-state payroll for 1000+ employees
- Administers the preparation and receipt of payroll file transmissions to/from outsourced payroll provider and bank
- Ensures Time entry records are accurate, approved, and complete on a weekly basis
- Communicates with supervisors and employees regarding weekly missed punches, pay discrepancies, and issues regarding labor allocation
- Prepares and maintains all payroll processing documents and payroll reports according to established protocol
- Responds to payroll inquiries and complaints to ensure quick and courteous resolution
- Prepares bi-weekly payroll batches for Expense Reports and Employee Sales
- Maintains timekeeping records and balances for time off including vacation, sick leave, Short Term Disability
- Assists supervisor with maintenance of timekeeping and invoicing for contingent staff.
- Ensures accuracy of payroll records and pay for new hires, changes, transfers, terminated employees and other transactions, including compliant employees’ records with federal/state/local withholding and state unemployment.
- Assists with the preparation of General Ledger entries and Payroll Reconciliation reports to Finance for bi-weekly payroll
- Tracks and deducts all garnishments and other special payroll deductions
- Conducts Payroll/HRIS orientation for new employees and new supervisors
- Assists with maintenance of company timeclocks
- Researches unreconciled payroll banking items
- Prepare a variety of payroll related documentation that requests wage information (e.g. court orders, wage verifications)
- Assists in providing supporting payroll documentation for internal/external auditors
- Resolves payroll discrepancies by collecting and analyzing information; prepares manual checks and retroactive adjustments as necessary
- Compiles routine and ad hoc payroll reports
- Assists Benefits department when issues arise involving Benefit calculations and deductions
- Responds to employees, administrators, and management in questions regarding payroll
- Resolves any payroll error processing messages in HRIS
- Performs other duties as assigned

**Minimum Requirements and Qualifications**:

- Education: Associate’s degree or equivalent experience
- Experience: Two (2) years payroll, timekeeping or HR experience and/or training
- Working knowledge of federal rules and regulations pertaining to FLSA and other state pay regulations
- English language skills: Able to read, write, speak, and comprehend English
- Spanish language skills: Fully bi-lingual in Spanish, able to read, speak and write
- Math Skil