Mwr Supervisory Human Resources Assistant

3 weeks ago

Monterey, United States US Commander, Navy Installations Full time

**Duties**:
**Recruiting/Staffing (includes but not limited to)**:

- Prepares vacancy announcements, makes qualification determinations for all vacancies; may arrange interviews for job applicants, and other work related to recruitment actions as needed. At the Region level, assists HR Specialists assigned to the Recruiting Section in performing a full range of recruitment and staffing duties including the above and the following:

- Contacts selectees and offers positions.
- Provides initial background investigation documents to appointees after offer of position.
- Prepares new hire documents for orientation.
- Ensures employee official personnel files (OPFs) are organized properly and all pertinent documentation is filed properly and timely.
- Maintains job vacancy files, ensuring adherence to regulations.
- Notifies applicants of non-selection.

**General (includes but not limited to)**:

- Develops spreadsheets (e.g., Excel, other databases) to support work associated with one or more of the HR functional areas.
- May serve as the main point of contact for timekeeping matters to include entering data, updating timecards, running reports and performing pay period end processes.
- May be required to present HR-related training to FFR personnel.
- Prepares and inputs Personnel Action Requests (PARs) into SAPHR and other employee changes.
- Enters data into recruitment and staffing trackers for updates.
- Maintains various files; performs file disposals according to prescribed schedule.
- May initiate and process T1 background investigation documents including electronic questionnaires for NAF personnel serving in Non-Sensitive positions. Coordinates with cognizant Activity Security Manager for investigations requiring T3 level and above.
- Generates reports serving various purposes (e.g., staffing rates, due dates, etc.).
- Recommends changes to standard procedures
- Attends required local and regional meetings as HR representative.

**Classification **(includes but not limited to)**:

- Advises managers of available position descriptions.
- Provides copies of position description to managers, supervisors and employees as needed.

**Labor and Employee Relations** (LER) (includes but not limited to)**:

- Communicates with employees about routine matters for resolution
- Conducts initial intakes of complaints/grievances and forwards to Labor and Employee Relations (LER) point of contact for action or prepares disciplinary letters and submits to Region LER contact for review.

**Benefits **(includes but not limited to)**:

- Resolves benefit claim issues through interaction with insurance carriers, other HR branches, employees, etc.
- Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third party vendors to obtain information needed to ensure prompt processing of contributions and for dissemination of benefits related information
- Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

**Retirement (includes but not limited to)**:

- Assists with the management, administration and maintenance of the CNIC NAF Retirement Program (e.g., responds to basic questions from plan participants).
- Composes correspondence to employees, retirees, former employees, CNIC Regions/Installations, and/or third-party vendors to obtain information needed to ensure prompt processing on contributions and for dissemination of retirement related information.
- Assists with coordination of annual enrollment efforts and monthly new hire enrollments.

**Supervisory duties comprise 25% of incumbent's time and include but are not limited to**:

- Provides administrative and/or technical supervision (including hiring, discipline, evaluation, and training) for (1) Human Resources Clerk/Assistant, NF-0203-02.
- Directs work to be accomplished by staff.
- Assigns work based on priorities, difficulty and requirements of assignments, and staff capabilities.
- Conducts annual performance reviews of staff.
- Participates in section staffing decisions.
- Ensures staff receives proper training to fulfill requirements of their positions.
- Addresses potential disciplinary and/or performance issues timely and takes appropriate, corrective action(s) as necessary.
- Supports Commander, Navy Installations Command's (CNIC) Equal Employment. Opportunity (EEO) policy; fosters a work environment free of discrimination, harassment, and/or reprisal; and ensures equitable treatment of all staff.

**Requirements**:
**Conditions of Employment**:

- Must meet Federal Employment suitability requirements and successful completion of background investigation. Background Investigations are conducted using fingerprint identification and completion of background inquiry forms.
- Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment.
- Must be able to obtain and maintain a T3 Secret Security Clearance.

**Q

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