The Receptionist/ Administrative Assistant will be a non-exempt full-time employee. **This position requires some Saturday hours from 8 am-12 pm from late September through the end of April and one Saturday in May (roughly 20 as scheduled by the School)**. The employee’s 35 hours per week will include the 4 hours on the specified Saturdays in exchange for 4 hours off during the work week (specific days must be approved by supervisor). Some flexibility over school holidays and summers (June through end of August) is available with approval of the Director of Admission.

The salary range for this position is $21.00-$24.00 per hour. When determining placement in the salary range, Millbrook School considers education, professional experience and other factors permitted by law.

**Job Responsibilities & Duties**
- Greeting all visitors to the building at the front desk and pairing tour guides with prospective families.
- Acting as the primary point of contact for Millbrook School's main phone line, and efficiently directing calls to appropriate staff members throughout the campus.
- Managing admission mailings including, but not limited to: daily office mail, viewbooks, event mailings, education partners holiday mailing, admission decision mailing, etc.
- **Database Management**:

- Processing admission inquiries and mailing viewbooks, daily
- Working with the Database Manager in processing admission decision mailings, enrollment and compiling reports as requested by the admission team.
- **Office Management**:

- Managing office supplies including, but not limited to: coffee, tea, snacks, printer paper, stationery, mailing supplies, promotional giveaways, etc.
- Tracking quantity and status of printed publications for the Director of Admission and Communications Office
- Working with IT to manage printers and office technology.
- Working with campus maintenance to ensure the building is cleaned nightly and presentable for guests each morning & arriving before the first scheduled visitors to ensure the office is clean & presentable).
- **Supporting daily admission activities**:

- Assisting the Director of Admission in organizing dates, attendance, and registration for admission travel, specifically fairs and conferences.
- Supporting the admission team with on and off campus events including, registration and promotion.

Pay: $21.00 - $24.00 per hour

**Benefits**:

- Dental insurance
- Health insurance
- Paid time off
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday
- Weekends as needed

Application Question(s):

- Are you willing and able to work from 8am-noon on Saturdays from September to April?
- Are you willing to be the main person to answer the phone, direct phone calls appropriately and provide excellent customer service?
- Have you provided a personalized letter of interest for this position at Millbrook School?
- Are you confident you can provide hospitality with a warm and welcoming presence?

**Experience**:

- administrative: 2 years (required)

Work Location: In person