Payroll Specialist
1 week ago
ARS is Innovating treatment for patients who suffer from allergic reactions including anaphylaxis. Our mission is to develop treatments for patients and parents affected by severe allergic reactions that are safe and effective, needle-free, easy to carry, simple to administer and help eliminate the anxiety and hesitation associated with using an injectable device
**SUMMARY**:
The Payroll Specialist is accountable for payroll operations, including the processing of bi-monthly payrolls in compliance with all applicable tax regulations for our multi-state US employees. This position reports to the Senior Director of Accounting.
***ESSENTIAL DUTIES & RESPONSIBILITIES**:
- Manage the end-to-end payroll processing for US multi-state payroll using Paylocity, including regular semi-monthly, equity, bonus, incentive comp/commission, and out-of-sequence payrolls.
- Manage, review, update, and approve employee-initiated changes to the employees' payroll profile in Paylocity (i.e. employee address, tax elections, ESPP elections, 401K contributions, benefits deductions etc.)
- Reconcile payroll before transmission; process and validate confirmed reports
- Process 401K activity including employee and employer contributions, and compliance audits
- Process ESPP activity including employee contributions, refunds, and compliance audits
- Manage and maintain all payroll-related tax accounts (i.e. withholding, UI, local, and any other payroll accounts as needed) in existing states as well as setting up all payroll-related tax accounts in any new states
- Partner with HR to complete employee onboarding, ensuring new hires are accurately entered into Paylocity on a timely basis
- Manage and maintain employee tax setup in both Paylocity and Equity Edge
- Manage accurate and timely quarterly and annual tax reconciliations and reporting, including W-2's
- Investigate any discrepancies or unusual items related to payroll or payroll taxes
- Serve as the contact for employee payroll inquiries
- Assist the Accounting team with journal entries and account reconciliations
- Develop ad hoc financial and operational reporting as needed
- Attend and participate in staff and team meetings as requested
- Fulfill other payroll or accounting duties and responsibilities as requested or as assigned
- Maintain a professional development plan for yourself and present this to your supervisor for regular review and support
**KNOWLEDGE, SKILLS, AND ABILITIES**:
- Knowledge of payroll rules and regulations including taxes
- Experience with payroll systems; Paylocity is a plus.
- Familiarity with benefits administration
- Strong SOX experience
- Ability to independently research and interpret payroll and new tax requirements
- Excellent problem-solving skills and an ability to research complex issues
- Flexible mindset with the ability to identify multiple solutions or options to overcome
- challenging situations.
- Excellent verbal and written communication skills, including the ability to influence and present ideas to all levels of employees throughout the organization
- Team-oriented with the ability to collaborate and build effective relationships across multiple departments and functions in a fast-paced environment
- Ability to work independently in a time-sensitive environment, self-motivated and self-directed
- Ability to proactively manage multiple tasks and workloads; flexible, able to adapt/adjust with short notice
- Capable of making sound judgments and anticipating needs
- Capable of handling tight deadlines in a calm manner
- High level of accuracy
- Able to maintain a strict level of confidentiality in all aspects of the position
- Advanced skills in MS Excel and proficiency with MS Word and PowerPoint
**EDUCATION AND EXPERIENCE**:
- Bachelor's Degree in Accounting or Business related field, and/or equivalent experience in payroll and benefits department preferred
- 2+ years of full-time payroll processing experience at a complex multi-state organization is required; Life Sciences company experience is preferred.
Disclaimer: Please note that this position could be contingent on FDA approval of _neffy®_ (ARS-1) epinephrine nasal spray.
At ARS, we are proud to offer a competitive compensation & benefits package.
- This position is also eligible for Equity, 401k matching, and our excellent benefits package including 100% employer paid Medical, Dental & Vision for employees. View the full package here: _ARS Careers Page_
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