Office Manager

4 weeks ago

Iselin, United States Allworknow Full time

**The Role**:
We are seeking a highly motivated and organized individual to join our team as an Office Manager. As the backbone of our office, you will be responsible for a variety of administrative, operational, and logístical tasks to ensure the smooth daily functioning of our workplace. This is an on-site position requiring work from the office 5 days per week.

**Responsibilities**:

- Manage office supplies and equipment, ensuring timely reorders and proper inventory control.
- Oversee mail and courier services, including sending and receiving packages.
- Maintain office filing systems (physical and digital) for efficient record keeping.
- Coordinate travel arrangements and booking appointments for staff (if applicable).
- Oversee the cleanliness and upkeep of the office space, coordinating with cleaning services.
- Manage and troubleshoot minor facility issues and report major maintenance needs.
- Ensure a safe and secure work environment by adhering to health and safety regulations.
- Schedule and manage appointments and meetings for Executive Staff (if needed), including booking conference rooms and catering arrangements (if applicable).
- Develop and maintain scheduling systems using online calendars or appointment software.
- Prepare meeting agendas and take minutes to ensure clear communication and follow-up.
- Ensure that we retrieve assets from terminated employees and that access and permissions are revoked in accordance with company policy.
- Answer phones and greet visitors professionally, directing inquiries appropriately.
- Provide general administrative support to staff, assisting with tasks and resolving issues as needed.
- Maintain clear and professional communication with all levels of the organization.
- Assist with onboarding new hires and maintaining employee records.
- Manage office budgets for supplies and equipment.
- Perform other administrative duties as assigned

**Skills & Qualifications**:

- Minimum of 2 years of experience in an office management or administrative role.
- Strong organizational skills with a proven ability to prioritize and manage multiple tasks simultaneously.
- Excellent communication, interpersonal, and customer service skills.
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
- Ability to learn and adapt to new software programs and technologies.
- Time management skills with a focus on meeting deadlines.
- Meticulous attention to detail and accuracy.
- Ability to work independently and as part of a team.
- Positive and professional demeanor.

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