Investment Operations Associate

3 weeks ago

Saratoga Springs, United States Quartz Partners Investment Management Full time

**Description**

**Duties and Responsibilities**
- Oversee the process of opening new client accounts with follow-up on all transfers, checks and paperwork processed, ensuring accounts are funded in a timely manner.
- Process client requests and solve client issues promptly and professionally.
- Communicate with several private wealth advisors, building relationships and assisting them with the needs of mutual clients - paperwork, onboarding, exiting, money movement, trading, etc.
- Operational support for broker dealer business and registered representatives.
- Assist lead trader with billing and trading.
- Manage monthly billing of accounts.
- Oversee and ensure annual RMDs are processed timely and correctly.
- Electronically file client paperwork according to file process, keeping files organized and consistent.
- Collect and prepare information/data for internal and external reports, correspondence, and spreadsheets for client needs and requests.
- Work with team members to continue to develop and improve best practices which enhance the quality and efficiency of daily operations.
- Assist with preparation of the annual client mailing of regulatory filings (ADVs).
- Provide administrative support to the CEO, COO/CCO on an as-needed basis.

**Qualifications and Skills**
- Three (3) to five (5) years of experience with an investment advisor, broker-dealer, or bank is preferred, familiarity with the asset/investment management industry a plus.
- Experience with one of the following investment and wealth management platforms is preferred: Schwab Advisor Center, Fidelity Wealthscape, Pershing Net360, LPL Client Works, Orion, Black Diamond, Tamarac, Advent, Addepar, CircleBlack, Advyzon, or similar.
- Proficiency with Microsoft’s Office Suite and Outlook.
- Effective communication skills and produce high-quality work.
- Well organized and detail-oriented with the ability to handle simultaneous issues and prioritize.
- Self-motivated with a willingness to take initiative and ownership of responsibilities.
- Work with a high level of energy; either alone or as a part of a team.

**Work Environment**
Quartz Partners’ office is a quiet, professional environment with a business casual dress code. All employees need to be able to handle sensitive information in a confidential manner. As a firm, we make our corporate culture a top priority by adhering to our firm values.

**FIRM VALUES**

**Value**:We value the relationships with our clients, employees, and stakeholders, demonstrating this by being accessible, collaborative, responsible, and accountable.

**Act**: We act with integrity by being transparent and honest; doing the right thing to establish and build long-term trusting relationships.

**Learn**: We are curious and open to continuous learning.

**Understand**: We understand our clients have many options; we stand out by recognizing their investment needs, providing superior customer service and a commitment to operational excellence.

**Enjoy**: We experience enjoyment in the work we do, recognizing that we each do our best work when we have the right balance between our work and home life.

**PURPOSE**

To provide comprehensive financial solutions to allow our clients to live life well and plan for a future worth celebrating.

**VISION**

Enriching life and advancing the industry by offering complementary investment strategies and technology solutions to help grow clients’ investment portfolios.

Pay: From $60,000.00 per year

**Benefits**:

- 401(k)
- Paid time off
- Profit sharing

Schedule:

- 8 hour shift

Work setting:

- In-person
- Office

**Experience**:

- Financial services: 1 year (preferred)

Ability to Relocate:

- Saratoga Springs, NY 12866: Relocate before starting work (required)

Work Location: In person

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