Receptionist
1 month ago
Description:
**Job summary**
The Receptionist provides general office support with a variety of clerical activities and related tasks. This position will be responsible for answering incoming calls, directing calls to appropriate associates, mail distribution, requisition of supplies and other clerical duties. Responsibilities will also include cross-training with Administrative Assistants on essential tasks for support and growth within the position.
In the performance of their respective tasks and duties all employees are expected to conform to the following:
- Perform quality work within deadlines with or without direct supervision.
- Interact professionally with other employees, customers and suppliers.
- Work effectively as a team contributor on all assignments.
- Work independently while understanding the necessity for communicating and coordinating work efforts with other employees and the organizations.
- Work safely, within the company guidelines, standard operating procedures (SOP) and Job Safety Analysis (JSA).
Our Core values define our culture and create an environment where everyone has the opportunity to succeed. Our core values are:
SAFETY - The safety of our employees, customers and our communities is at the forefront of everything we do.
PERFECTION - We relentlessly strive for perfection, to provide unmatched quality services and constantly raising the bar on our performance.
SUSTAINABILITY - We are stewards of the environment, committed to protecting our natural resources and reducing waste.
RESPECT - We treat all people with dignity and value the collective power of teamwork. ENTREPRENEURSHIP - We are scrappy, bold and never satisfied with the status quo.
**Requirements**:
**Summary of essential job functions**
This job includes the following duties and any other as assigned by current manager:
- Answer telephones and directs the caller to the appropriate associate.
- Greet, sign in and redirects company visitors in a professional and friendly manner.
- Receive, sort and distribute all incoming mail (including express mail services and inter-company mail).
- Gather, stamp and prepare outgoing mail.
- Process all outgoing express mail deliveries.
- Assists in the ordering, receiving, stocking and distribution of office and cleaning supplies.
- Review Driver's paperwork, prepare for scanning.
- Handle issues related to vending machines and water coolers.
- Complete clerical duties as assigned by Operations Management and Administrative Assistants.
- Assist operations and Administrative Assistants as needed and directed.
**Minimum requirements**
- Proficient in MS Word, Excel, and Outlook.
- Excellent verbal communication skills.
- Professional telephone manner.
- Ability to deal effectively with people.
- General knowledge of office duties.
- Detail-oriented with excellent organizational skills.
- Self motivated and able to work with little direction while under general supervision.
- Ability to multi-task.
**Abilities required**
These physical demands are representative of the physical requirements necessary for an employee to successfully perform the essential functions of the job. Reasonable accommodation can be made to enable people with disabilities to perform the described essential job functions.
While performing the responsibilities, the employee is required to talk and hear. The employee is often required to sit and use their hands and fingers, to handle or feel and to manipulate keys on a keyboard. The employee is occasionally required to stand, walk, reach with arms and hands, climb or balance, and to stoop, kneel, crouch or crawl. Vision abilities required by this job include close vision.
**Disclaimer**
The above statements are intended to describe the general nature and level of work being performed by people assigned to this classification. They are not to be construed as an exhaustive list of all responsibilities, duties, and skills required of personnel so classified. All personnel may be required to perform duties outside of their normal responsibilities from time to time, as needed.
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