HR Operations Specialist

2 weeks ago

Glen Ellyn, United States College of DuPage Full time

**HR Operations Specialist (FT), CFRN31728HR**

**HR Operations Specialist (FT), CFRN31728HR**
The College of DuPage is a comprehensive community college located 27 miles west of downtown Chicago, vitally connected to our local area for over 50 years. We prepare students for a lifelong passion for learning on our 273-acre campus which is home to nine associate degrees and a wide variety of professional and technical certificates. Many of these credentials prepare students to seamlessly articulate into the baccalaureate programs of our higher education partner institutions.

College of DuPage is committed to student success and values an inclusive and welcoming community environment. We are an equal opportunity employer committed to diversity in the workforce. Our connection to the larger metropolitan area is essential to our success and provides a wealth of diverse cultural and recreational opportunities.

**Primary Duties and Responsibilities**:
As part of the HR Operations team, process data entry and transactional data for the HR systems of record for all new hires, transfers, promotions, and employee changes for classified, managerial, administration, academic support, and student employees. Serve as the principal backup for maintenance of the Human Resources system. Responsible for processing managerial, classified, faculty and administrators' tuition discounts, and professional development Concur requests. Assist with record keeping of faculty range changes in partnership with the Compensation Analysts.
- Process data entry and transactional data for the HR systems of record for all new hires, transfers, promotions, terminations, and employee changes for classified, managerial, administration, and student employees.
- Responsible for maintaining and updating the process documentation and forms used for all system data entry including the professional development process.
- Collect all approved information relating to employment or personnel changes, transfers, GL account numbers, and terminations for managerial, classified, and student employees and enters information onto the database.
- Assist in the data entry of the annual wage change process. Assist the compensation analysts with the calculation of the above maximum of range stipends.
- Approve, process, and maintain the files of all prior approval forms for class credit and tuition discounts/waivers and professional development for managerial, classified, faculty, professionals, and administrators and send correspondence as updates occur.
- Process professional development funds for tuition/dues reimbursements through Concur.
- Assist in the record keeping on faculty range changes with the compensation analysts.
- Maintain records necessary for personnel files across data entry transactions ensuring the files remain up to date and accurate.
- Perform additional data entry for the compensation area as needed.
- Process minimum wage or student rate increases as required.
- Assist in running reports to verify and maintain HR system data accuracy as needed.
- Other duties as assigned.

**Qualifications**:

- Education
- High School graduate required.
- AA Degree in Business or equivalent preferred.
- Experience
- Minimum two (2) years' of experience in high volume data entry office environment required.
- Proficient in Microsoft Office including Excel required.
- Perform calculations quickly and accurately required.
- Experience with human resources or accounting/financial details in data entry or systems maintenance preferred.

**Working Conditions**:

- MS Office software including Word, Excel, Access, and Outlook.
- General office environment.
- Background check and pre-employment background check at the College's expense required.

**Hybrid Remote Eligible**:Yes

**Hiring Range**:
Classified 10 Hourly/24.00 - 26.00 - based on experience

Competitive starting pay is dependent on education and experience. College of DuPage also offers a generous benefits plan which includes paid time off, tuition discounts for employees and dependents, medical, dental, vision effective the first day of employment, and retirement benefits in a collaborative and friendly environment.

College of DuPage is an equal opportunity employer. We are committed to diversity and creating an inclusive environment for all employees.

College of DuPage does not discriminate against individuals in employment opportunities, programs and/or activities on the basis of race, color, religion, gender, sexual orientation, age, national origin, ancestry, veterans' status, marital status, disability, military status, unfavorable discharge from military service, or on any other basis protected by law.

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