Secretary, Campus

**Days Employed**: 210 Days

**Pay Grade**: Paraprofessional Level 4

**Primary Purpose**:
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Ensure efficient operation of school administrative office and provide clerical services for school’s administrative staff.

**Qualifications**:
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**Education/Certification**:
High school diploma or GED

**Special Knowledge/Skills**:
Proficient typing, word processing, and file maintenance skills

Effective organizational, communication, and interpersonal skills

Ability to use personal computer and software to develop spreadsheets, databases, and do word processing

Knowledge of basic accounting principles

COGNOS Report Writer knowledge and experience

**Experience**:
One to three years’ secretarial experience, preferably in public education environment

**Major Responsibilities and Duties **

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**Records, Reports, and Correspondence**
- Prepare written correspondence, forms, schedules, or reports using personal computer or typewriter.
- Maintain a daily teacher attendance log and records for substitute teachers.
- Maintain a daily student attendance records on students and personnel and prepare all required reports.
- Monitor and process personnel time records including leave requests and reports. Compile information and submit to central office according to established deadlines.
- Maintain school calendar of events.
- Assist with enrollment and transfer of students.

**Reception and Phones**

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- Assist students, teachers, and parents as needed.
- Receive incoming calls, take reliable messages, and route to appropriate staff.

**Files**
- Maintain physical and computerized files including mailing lists, student records, visitor logs, and office communication.

**Accounting and Inventory**

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- Perform routine bookkeeping tasks including simple arithmetic operations to maintain campus budget records.
- Prepare and process purchase orders.
- Receive, store, and issue supplies and equipment.
- Prepare and make cash deposits for activity account(s). May be responsible for maintenance of activity checkbook(s) and ledger(s).

**Other**

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- Sort, distribute, or deliver mail and other documents.
- Administer medication to students, check temperatures, and notify parents of student illness in nurse’s absence.
- Assists in calling substitutes for faculty.
- Prepare maintenance request.
- Maintain confidentiality.

**Supervisory Responsibilities**:
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Monitor the work of clerical aides.

**Equipment Used**:
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Personal computer, typewriter, printer, copier, fax machine, and calculator.

**Working Conditions**:
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**Mental Demands/Physical Demands/Environmental Factors**:
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Maintain emotional control under stress; work with frequent interruptions. Repetitive hand motions; prolonged use of computer.