Fellowship Program Coordinator

3 weeks ago

Lancaster, United States Lancaster General Health Full time

**Summary**

***:
The Fellowship Program Coordinator is responsible for the administration of day-to-day operations of the Fellowship program. This includes providing oversight to ensure program compliance with the requirements of the Accreditation Council of Graduate Medical Education (ACGME) and American Board of Family Medicine (ABFM). The Fellowship Program Coordinator acts as the central coordinator between program staff, faculty, teaching physicians, fellows, and residents, and serves as a liaison between the Fellowship and its affiliated clinical practices, as well as the institutional graduate medical education departments.

**HOURS: 40 hours/week Monday-Friday with rare evenings/weekends.**

**ESSENTIAL FUNCTIONS**: Qualified individuals must have the ability (with or without reasonable accommodation) to perform the following duties:

- Serve as the designated program coordinator, as defined by the ACGME
- Work collaboratively with office personnel in areas of educational and clinical intersection
- Maintain Program Letters of Agreement with participating institutions
- Assist the Program Director(s) in ensuring fellow and faculty compliance with training requirements, policies and procedure
- Serve as coordinator of annual fellow recruitment efforts, including maintaining and managing the ERAS and Thalamus recruitment program software
- Enter program data and updates into the ACGME ADS portal annually and as needed
- Coordinate Annual Program Evaluation and ACGME Accreditation Site Visits
- Maintain administrative documentation including fellow personnel files, continuing education, medical licensure, and accounts payable

Provide oversight of and as-needed assistance with:

- The creation of faculty, fellow, and resident academic schedules
- New Innovations and other program related databases
- New Fellow Orientation, Graduation and other Fellowship program activities

**SECONDARY FUNCTIONS**: The following duties are considered secondary to the primary duties listed above**:

- Provide consultation to other departments and participate on hospital committees as needed
- Assist related Fellowships with as-needed support for graduate medical education requirements
- Other duties as assigned.

JOB REQUIREMENTS

**MINIMUM REQUIRED QUALIFICATIONS**:

- Associate’s degree with a healthcare or business related focus, or equivalent experience.
- Four (4) years of experience in a professional office setting.

**PREFERRED QUALIFICATIONS**:

- Two (2) years of coordinator or supervisory experience
- Previous experience in graduate medical education
- Training Administrators of Graduate Medical Education (TAGME) certification
- Public Notary commission

**COGNITIVE REQUIREMENTS**

**Attention/Concentration**: The following level of ability is essential for the jobholder to focus on certain aspects of current experience and reject others.
- The position requires the ability to attend to more than one aspect of a situation simultaneously. It is highly likely that multiple task demands are going to be required of the individual at the same time.

**New Learning and Memory**: The following level of ability is essential for the jobholder to learn and retain material.
- A large portion of this position requires reliance on verbal memory and new learning. Efficiency in processing of verbal information, either in written or spoken form, is a major requirement and prerequisite of the job. The individual must be able to attend to and process multiple bits of information simultaneously. The individual must be able to organize and categorize this information effectively so that later recall is feasible.

**Problem Solving, Reasoning and Creative Thinking**:The following level of ability that is essential for the jobholder to think (in order to solve a problem) by combining two or more elements from past experience or imaginative thought.

**APTITUDES**:The following are essential requirements of the position in relation to job-worker situations. These items describe how a worker must adapt, adjust, conform or act.

**Leadership, control and planning**:Ability to accept responsibility for leadership, direction, control, planning, negotiating, organizing, directing, supervising, formulating practices, or making final decisions.

**Communication**:Ability to exchange information with others clearly and concisely; to present ideas, facts and technical information.

**Interpersonal relations**:Ability to maintain relationships that facilitate task accomplishment; to cooperate and resolve conflicts; to recognize needs and be sensitive of others.

**EQUIPMENT USAGE REQUIREMENTS**

**Equipment/Tools**:Computer, Phone, Copier, Printer, Fax, Office Supplies

**Software**:Microsoft Office Products, and other department specific products such as ERAS, Thalamus, New Innovations, and Med Scheduler

**PHYSICAL REQUIREMENTS**

**Rarely 0-10%; Occasionally 11-35%; Frequently 36-70%; Continuously 71-100%**

**Body Position/Movement**:

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