Client Service Administrator

3 days ago


Houston, United States Thrivent Full time

**Summary**

The Client Service Administrator (Office Manager) (CSA) position is critical for achieving leverage of the advisor’s time. Role supports daily operations of the practice including responding to client service requests, completing post meeting work, maintaining client information, and other administrative tasks as assigned. This position is employed by Lance Thompson.

This position is full time, Monday-Friday. Compensation is between $55-65,000 annually dependent upon experience.

**Responsibilities**
- Prepare or coordinate the preparation of correspondence, reports, and special projects
- Oversee projects, administration of various programs, and processing functions as needed
- Drive client facing activity in the practice by scheduling meetings with clients
- Update Salesforce with client contact and preference information
- Assist Lead Advisors with preparation and follow up for client meetings
- May attend client meetings and take notes
- Research products, product pricing and contacting carriers for information
- Answer basic questions for clients
- File client meeting notes in (CRM) Salesforce, shared drive, and physical cabinets
- Show clients how to access their accounts and read statements
- Handle requests for transfers of funds in and out of accounts
- Fill out necessary forms for opening or maintaining accounts
- Set up and retrieve reports in the portfolio management system
- Maintain inventory and purchase office supplies as needed
- Develop and oversee Standard Operating Procedures for business
- Execute on Standard Operating Procedures
- Lead strategy, development, and implementation of projects
- Monitor and support licensing and continuing education requirements for all members of the team
- Develop and maintain all regulatory files
- Manage utility providers and maintenance of equipment
- Maintain professional appearance of all the office areas
- Other responsibilities as assigned by the Lead Advisor

**Qualifications**
- Previous industry experience preferred
- Professional office experience required
- Previous administrative/secretarial experience desired
- Strong technical computer aptitude and knowledge of business tools (e.g., Microsoft Word, Excel, PowerPoint, Salesforce)
- Ability to handle multiple tasks and maintain a high quality of work while experiencing frequent interruptions
- Ability to maintain integrity of sensitive/confidential information

**Competencies**
- Planning/Organizing
- Customer Focus
- Communication
- Interpersonal Skills
- Teamwork and Collaboration
- Adaptability/Flexibility

**External/Internal Dependencies**
- Must be able to work with all roles of the practice
- Must be able to represent the organization in work with external clients
- Must be able to cultivate and maintain relationships with outside organizations



  • Houston, Texas, United States Thrivent Financial for Lutherans Full time

    Prepare or coordinate the preparation of correspondence, reports, and special projects. Oversee projects, administration of various programs, and processing functions as needed. Drive client facing activity in the practice by scheduling meetings with Office Manager, Client Service, Administrator, Manager, Salesforce, Service, Business Services


  • Houston, United States CBRE Full time

    **Client Services Coordinator - Administrative** **Job ID** - 167684**Posted** - 22-May-2024**Service line** - Advisory Segment**Role type** - Full-time**Areas of Interest** Administrative, Design, Marketing **Location(s)** Houston - Texas - United States of America **Get ready for an exciting career with CBRE!** CBRE is the global leader in commercial...


  • Houston, United States Thrivent Financial Full time

    SummaryThe Client Service Administrator (Office Manager) (CSA) position is critical for achieving leverage of the advisor's time. Role supports daily operations of the practice including responding to client service requests, completing post meeting work, maintaining client information, and other administrative tasks as assigned. This position is employed by...


  • Houston, United States Thrivent Financial Full time

    Summary The Client Service Administrator (Office Manager) (CSA) position is critical for achieving leverage of the advisor’s time. Role supports daily operations of the practice including responding to client service requests, completing post meeting work, maintaining client information, and other administrative tasks as assigned. This position is...


  • Houston, United States Thrivent Financial Full time

    Summary The Client Service Administrator (Office Manager) (CSA) position is critical for achieving leverage of the advisor's time. Role supports daily operations of the practice including responding to client service requests, completing post meeting work, maintaining client information, and other administrative tasks as assigned. This position is employed...


  • Houston, United States Thrivent Financial Full time

    Summary The Client Service Administrator (Office Manager) (CSA) position is critical for achieving leverage of the advisor's time. Role supports daily operations of the practice including responding to client service requests, completing post meeting work, maintaining client information, and other administrative tasks as assigned. This position is employed...


  • Houston, United States Environmental Exhaust Service Full time

    Join Our Team as an Administrative Assistant at EES Are you someone with solid administrative skills and a passion for office work? We are seeking a talented individual to join our team as an Administrative Assistant at ENVIRONMENTAL EXHAUST SERVICE. As a leader in the kitchen exhaust cleaning industry, we are looking for someone committed to administrative...


  • Houston, United States Service Squad Full time

    About Us: Service Squad is a renowned provider of construction and restoration services with expertise in plumbing, mechanical, electrical, water, and fire damage restoration. Our mission is to ensure customer satisfaction by delivering top-notch services to clients in the City of Houston and its surrounding areas. We are dedicated to excellence and strive...


  • Houston, United States PNC Financial Services Group Full time

    Job Profile Position Overview At PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute...


  • Houston, Texas, United States PNC Financial Services Group Full time

    Job ProfilePosition OverviewAt PNC, our people are our greatest differentiator and competitive advantage in the markets we serve. We are all united in delivering the best experience for our customers. We work together each day to foster an inclusive workplace culture where all of our employees feel respected, valued and have an opportunity to contribute to...


  • Houston, United States GemHarvest Full time

    **Private Wealth Client Service Associate** **10 Billion+ AUM Independent RIA** **Houston, TX** **Overview** Dynamic 10B+ Independent Wealth Management RIA seeks a Client Service Associate in a hybrid role to manage the administrative and private banking needs for high-net worth clientele. The Firm offers comprehensive family office services, deeply...


  • Houston, United States GemHarvest Executive Recruiting Full time

    Private Wealth Client Service Associate 10 Billion+ AUM Independent RIA Houston, TX Overview Dynamic 10B+ Independent Wealth Management RIA seeks a Client Service Associate in a hybrid role to manage the administrative and private banking needs for high-net worth clientele. The Firm offers comprehensive family office services, deeply personalized wealth...


  • Houston, United States GemHarvest Full time

    **Private Wealth Client Service Associate** **10 Billion+ AUM Independent RIA** **Houston, TX** **Overview** Dynamic 10B+ Independent Wealth Management RIA seeks a Client Service Associate in a hybrid role to manage the administrative and private banking needs for high-net worth clientele. The Firm offers comprehensive family office services, deeply...


  • Houston, United States RIA Recruiting Full time

    We pride ourselves on providing outstanding service to our clients through a personalized approach to financial planning and wealth management. This position is the primary contact for the firm - and the face of the firm. If you enjoy working in a fast-paced environment where every day will present new opportunities and challenges, you could be a great fit...


  • Houston, United States Innovista LLC Full time

    Description: Do you wake up every morning inspired to solve problems and make a meaningful impact in healthcare? If so, we want to hear from you. At Innovista Health, we're leading the effort to drive transformative change in healthcare. We are a full-service value-based care and managed service organization that partners with independent providers to help...


  • Houston, United States GemHarvest Executive Recruiting Full time

    Private Wealth Client Service Associate10 Billion+ AUM Independent RIAHouston, TXOverviewDynamic 10B+ Independent Wealth Management RIA seeks a Client Service Associate in a hybrid role to manage the administrative and private banking needs for high-net worth clientele. The Firm offers comprehensive family office services, deeply personalized wealth...


  • Houston, Texas, United States Gemharvest Executive Recruiting Full time

    Private Wealth Client Service Associate 10 Billion+ AUM Independent RIA Houston, TX Overview Dynamic 10B+ Independent Wealth Management RIA seeks a Client Service Associate in a hybrid role to manage the administrative and private banking needs for high-net worth clientele. The Firm offers comprehensive family office services, deeply personalized wealth...


  • Houston, United States Federated Hermes, Inc. Full time

    POSITION SPECIFICATIONS: * High School diploma or equivalent with a minimum of two years comparable customer service experience required. * Associate or Bachelor Degree with one year of relevant experience in financial services preferred. * Some understanding of financial services industry, mutual funds, financial terms and investment products. *...


  • Houston, Texas, United States Prime Capital Investment Advisors Full time

    We are seeking a motivated Client Service Specialist to join our rapidly growing wealth management practice in our Houston, TX Market. We are a financial services firm that truly cares about their clients, advisors, and associates. Our firm inspires people to achieve their lifes ambitions and we are looking for people with the drive, enthusiasm,...


  • Houston, United States 3rd Coast Events Full time

    Job DescriptionJob DescriptionAt Third Coast Events, we value our partnered clients and share their vision of growth. Our success in creating these long-lasting promising business relationships is due to our dedicated Client Relations and Customer Service Team. Their determined efforts in providing our clients with excellent customer service has overall...