2024-25 - Administrative Assistant Ii to Director
2 weeks ago
Position Goal
The Administrative Assistant works under the supervision of the Director to support and assist in the coordination of the curriculum, supervisory, and business tasks of the Director and to provide an efficient, organized office operation. The Administrative Assistant schedules meetings and appointments, prepares correspondence and reports, and otherwise relieves the Director of clerical work and minor administrative and business details by performing the following duties.
**Qualifications**: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills, and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
High School Diploma or GED required; AA or BA preferred.
Excellent secretarial experience.
Demonstrate professionalism in attitude, dress and office demeanor.
Excellent human relation skills; ability to establish and maintain effective relationships with the public, parents, administrators, teachers, and other district employees.
High proficiency in typing, word processing, and spreadsheet production with accuracy.
Strong organizational and planning skills.
Ability to maintain strict confidentiality.
ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
Support the Director by providing assistance with administrative functions.
Demonstrate positive interpersonal interactions with all district employees, parents, and visitors.
Provide information and answers to questions in situations requiring judgment and knowledge of policies and procedures, including federal, state, county, and district.
Compose and send routine correspondence.
Schedule appointments and meetings; arrange travel schedule and reservations for the Director.
Answer telephone, provide information to callers, take messages, forward calls, and place outgoing calls.
Read and respond to or route incoming mail. Prepare outgoing mail.
Prepare purchase requisitions and monitor all budget expenditures of accounts assigned.
Maintain financial records and budget for Director.
Establish and maintain highly confidential files and records.
Compile information for district, county, state, or federal reports. May involve creating and updating databases.
Prepare reports, correspondence, and documents as necessary.
Attend meetings as assigned for the purpose of conveying and/or gathering information required to perform duties and responsibilities.
PHYSICAL DEMANDS
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is regularly required to stand; use hands to finger, handle, or feel; reach with hands and arms, stand, bend, stoop, kneel, or crouch. The employee is required to lift and carry up to 25 pounds. The employee is frequently required to sit.
Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision and the ability to adjust focus.
WORK ENVIRONMENT
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Duties may require employee to be exposed to outside weather conditions including extreme heat or cold, wind and rain. High humidity and/or dusty conditions may also be present.
The noise level in the work environment is usually quiet.
**Salary Schedule**: Support Staff Initial Salary Placement Range 114
**Benefits**: Per District Policy
**Evaluation**: Annual
**Contract**: 12 months
**Hours**: Full-time 8 Hours per Day
**Reports to**: Director
**FLSA Status**: Non-Exempt
J.O. Combs Unified School District #44 does not discriminate on the basis of race, color, religion, national origin, sex, disability, age or sexual orientation in admission and access to its programs, services, activities, or in any aspect of their operations and provides equal access to the Boy Scouts and other designated youth groups. J.O. Combs Unified School District #44 also does not discriminate in its hiring or employment practices. The following employees have been designated to handle inquiries regarding the nondiscrimination policies: Compliance Officer for Title IX, Assistant Superintendent, Human Resources, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5318 and Compliance Officer for Section 504/ADA, Director of Student Services, 43371 N Kenworthy Road, San Tan Valley, AZ 85140 or 480-987-5300
J.O. Combs Unified School District
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