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Legal and Compliance Administrator

5 months ago

Marana, United States MHC Healthcare Full time

MHC Healthcare is seeking a Legal and Compliance Administrator to join the Administration team at the Marana Main Health Center, located in the heart of Marana, AZ. The Legal and Compliance Administrator assists General Counsel and the Director of Compliance by providing administrative assistance and management support as assigned. Additionally, this role manages company-wide policies, procedures and forms; and vendor/provider contracting.
MHC Healthcare is a Federally Qualified Community Health Center (FQHC), with 14 sites in Tucson and Pima County. Our mission is to improve out community by providing exceptional, whole-person healthcare.

**The following qualifications are required**:

- Associate degree in a relevant field
- 2 years’ contract management experience
- Experience with contract terms, review, drafting, analysis and implementation
- Experience managing leadership’s daily schedule and business
- Must acquire and maintain an Arizona Notary commission, per ARS: 41-312(E)

MHC will reimburse for associated fees

**The following qualifications are preferred**:

- Bachelor’s or Master’s degree in a relevant field
- Paralegal certification or National Contract Management Association (NCMA) certification in contract management or equivalent
- Administrative experience in a healthcare setting

Equivalent combination of education and experience may be considered if applicable and must be directly related to the functions and body of knowledge required to successfully perform the job.

**This position has the following supervisory responsibility**:
Does not direct or supervise others.
- Ability to work effectively with all levels of personnel, clients, and internal and external stakeholders.
- Excellent writing and editing skills, including composing and proofreading, with accuracy in spelling and punctuation.
- Skilled in data entry and typing, with high accuracy at a minimum of 60 words per minute.
- Expertly organized with an ability to work independently.
- Excellent customer service, organizational, and communication skills with emphasis on responsiveness, building trust, mutual respect, and courtesy.
- Demonstrates cultural competence and commitment to supporting and promoting diversity, equity, and inclusion through work performance and professional interactions.

**Duties and Responsibilities**:

- Drafts contract letters, notices and other communication to external parties.
- In partnership with General Counsel, assists in drafting, reviewing, analyzing, and submitting contracts and other legal documents.
- Chairs the Policy, Procedures, and Forms Committee.
- Manages policies and procedures process for the organization. Ensures policies and procedures are properly maintained, reviewed, edited, formatted, prepared for signature, and distributed to the appropriate parties.
- Maintains contracts and policy database.
- Provides oversight of the organizational forms management process & standards in collaboration with organizational stakeholders.
- Supports the contract lifecycle management process and facilitating contract execution, storage and tracking. Ensures renewals are brought to the attention of assigned leadership in a timely manner, and communicates with external agencies regarding new contracts or changes required.
- Collaborates with internal stakeholders to ensure contract terms align with organizational policies and objectives.
- Manages correspondence and inquiries on behalf of assigned leadership as directed, including drafting letters and documents, collecting and formatting information, initiating communications, and writing and editing documents such as policies, procedures, job descriptions, and other items requiring leadership approval.
- Assists assigned leadership with special projects.
- Maintains the appointment schedules of assigned leadership by planning and scheduling meetings, conferences, teleconferences, and travel.
- Answers phones, directs communications, and provides information as appropriate for daily support of work schedule.
- Organizes, prioritizes, and coordinates requirements between department leadership and other MHC management.
- Independently prepares recurring reports for review and approval of assigned leadership.
- Maintains files for the department.
- Maintains client confidence and protects organization by keeping information confidential.
- Completes tasks or requirements with other MHC departments on behalf of assigned leadership.
- Coordinates office functions and meetings on behalf of assigned leadership with internal and external stakeholders.
- Coordinates and organizes group meetings on behalf of assigned leadership to include scheduling, communication, agenda preparation and distribution, taking notes, and composing and distributing meeting minutes.
- Ensures delivery and receipt of mail and packages for department.
- Orders and maintains adequate office supplies.

**Benefits**:
MHC Healthcare’s vision is to be the premier provide