Contingent Staffing Program Coordinator

2 weeks ago

Austin, United States KIPP Texas Public Schools Full time

**Company Description**
KIPP Texas Public Schools is a network of 59 public charter, open-enrollment, pre-k-12 schools educating nearly 34,000 students across Austin, Dallas-Ft. Worth, Houston, and San Antonio. Together with families and communities, our mission is to create joyful, academically excellent schools that prepare students with the skills and confidence to pursue the paths they choose —college, career, and beyond—so they can lead fulfilling lives and build a more just world.

Founded in Houston in 1994, and operating as KIPP Texas since 2018, our commitment to diversity, equity, inclusion, and antiracism in our classrooms, in our offices, and in the communities we serve is unwavering. We are looking to hire a diverse team of dynamic, collaborative, and dedicated individuals with an unyielding belief that every child will succeed. Join our Team and Family and** champion equity, chase excellence, persist with purpose, bring joy, and help us rise together.**

KIPP Texas is part of the national KIPP network of 255 college-preparatory public charter schools in 20 states and the District of Columbia. Nationwide, KIPP students complete four-year college at a rate of 36 percent, comparable to the national average for all students and approximately three times higher than the average of students from low-income communities.

**Job Description** ROLE OVERVIEW**

The Contingent Staffing Coordinator will assist in developing, maintaining, and
executing the infrastructure for our substitute program, maintain fiscal records and compliance, and provide general administrative support to the Contingent Staffing Team. This position serves a critical role in ensuring there is no stoppage in learning for students through their seamless management of our substitute program which currently covers over 30,000 requests a year and is growing to hire over 500 substitute teachers in the next few years.

**MAJOR RESPONSIBILITIES AND DUTIES**:
**_1. Contingent Staffing Recruiting, Hiring & Onboarding Process_**
- Support the pre-screening process for Contingent Staffing Program Managers, as needed
- Partner with HR and Contingent Staffing Team to matriculate new substitute teachers to start as soon as possible, support new substitute teachers in the process
- Coordinate onboarding for new substitute teachers upon hire, including managing the

completion of required compliance training for all KTX staff
- Maintain an accurate substitute database system in Frontline by adding new substitute teachers upon HR Clearance with the required setup for proper payroll payout
- Coordinate with the Operations or Facilities team to get access cards for new substitutes hired. Monitor HR process and setup into ADP

**_ 2. Contingent Staffing Payroll & Budget Process_**
- Administer time and labor reporting for substitute teachers as aligned to the payroll calendar for dates of service
- Run bi-weekly payroll reports and audits for accuracy by the payroll calendar deadlines assigned
- Coordinate with Payroll Team to ensure substitute teacher payroll is accurate or makes appropriate adjustments for special payroll runs when error occurs
- Support Contingent Staffing Program Managers on the campus management of jobs being reconciled in Frontline for proper payroll submission
- Maintain accurate account codes and budget-related coding in the substitute database system, Frontline (audited monthly, setup annually)

**_ 3. Contingent Staffing Program - Admin Suppor_**t
- Work alongside the Contingent Staffing Managers to execute logistics for events such as job fairs, sourcing, and cultivation events (in-person or online), as needed
- Serve as a go-to coordinator the day of for large and/or small-scale events
- Checking invoices for accuracy

4. Substitute Teacher Database (Frontline) System Support & Audits
- Conduct audits between ADP and Frontline for employee data, and time off data on a monthly basis to ensure data integrity
- Maintain campus users' permissions, and access, as indicated by Contingent Staffing Program Managers
- Add web alerts to Frontline for subs and campus users, as indicated
- Partner with IT for Frontline troubleshooting or data-feed errors, as needed
- Partner with HR for audit findings of staff data errors or time off findings
- Track long term request
- Add and remove campus users, employees, and substitutes.

**Qualifications**
**Education, Experience, and Knowledge**:

- Associate’s degree from an accredited institution, required
- At least 2 years of full-time work experience
- Experience working in schools or non-profits, required
- Experience working within HR, Talent or Substitute Teacher program, preferred
- Proficiency in Microsoft Office products (Word, Excel, PowerPoint, etc.) and virtual meeting platforms (Google Meets, Zoom)
- Proficiency in conducting audits for large sets of data

**Skills**:

- Excellent attention to detail and a high level of accuracy, required
- Excellent organizatio

  • Senior Academic Program Coordinator, Texas Robotics

    Found in: Talent US C2 - 1 day ago

    Austin, United States The University of Texas at Austin Full time

    Job Details : General Notes This position will be reporting to the Managing Director of Texas Robotics. Texas Robotics Details: The University of Texas at Austin is seeking an organized and driven Academic Program Coordinator for Texas Robotics. Texas Robotics as an interdisciplinary consortium of 16 core robotics faculty from the Departments of...

  • Contingent Classroom Facilitator Immediate

    Found in: beBee jobs US - 3 weeks ago

    Austin, Texas, United States KIPP Texas Public Schools Full time

    Job DescriptionThe Contingent Classroom Facilitator (CCF) position is a full-time position. This position is essential to the rhythm of our schools and students' classroom experience. The ideal CCF should enjoy driving student instruction and classroom engagement in the absence of a long term or certified teacher. We believe our little KIPPsters deserve the...

  • Temporary Administrative Program Coordinator

    Found in: Talent US C2 - 2 weeks ago

    Austin, United States The University of Texas at Austin Full time

    Job Details : General Notes Only competitive applicants selected will be contacted and provided with instructions on the continued application process. This temporary assignment may be filled at any time. Please no phone calls or emails. The projected end date for this assignment is May 31, 2024. This temporary assignment may transition to regular...

  • Program Coordinator

    6 days ago

    Austin, United States The Fedcap Group Full time

    **We are immediately hiring in the Austin, Texas area! Join us at Easterseals Lonestar for an exciting career as a Program Coordinator. **Position Summary**: The Program Coordinator works as a member of the team to provide a well - organized, atheistically pleasing room with superior curriculum and highly trained staff members in order to provide an...

  • Program Coordinator

    Found in: beBee jobs US - 6 days ago

    Austin, Texas, United States Fedcap Full time

    We are immediately hiring in the Austin, Texas area Join us at Easterseals Lonestar for an exciting career as a Program Coordinator.Position Summary:The Program Coordinator works as a member of the team to provide a well- organized, atheistically pleasing room with superior curriculum and highly trained staff members in order to provide an environment that...

  • Swim Program Coordinator

    Found in: Talent US C2 - 2 weeks ago

    Austin, United States YMCA of the USA Full time

    Job Description The Swim Program Coordinator is responsible for overseeing the delivery, administration and evaluation of the swim program and swim lesson operations at the YMCA of Austin. Reporting to the Aquatics/Operations Director, this position will ensure that all programs are in accordance with YMCA policies, procedures, and standards. The...

  • Program Specialist V

    4 days ago

    Austin, United States Health & Human Services Comm Full time

    Program Specialist V- This unit offers an exciting and demanding work environment where staff have the opportunity to constantly learn and take initiative on projects that lead to upward mobility and future career success. It is a fast-paced work environment that requires flexibility and adaptability, and a willingness to participate as a member of a...

  • Marketing Coordinator

    1 week ago

    Austin, United States S. Kanetzky Engineering LLC Full time

    S. Kanetzky Engineering, LLC (SKE), an Electrical Engineering consulting firm, is seeking an entry level Marketing Coordinator position.Major responsibilities include: Assist with SKE Statement of Qualifications; facilitate RFQ/SOP response Manage SKE's website; update social media accounts Develop and maintain marketing materials, marketing database,...

  • Public Health Program Coordinator

    16 hours ago

    Austin, United States City of Austin Texas Full time

    APH Family Health Minimum Qualifications Education and/or Equivalent Experience: Graduation with a Bachelors degree from an accredited college or university, plus four (4) years of experience in a field related to public health/human services progra Public Health, Program Coordinator, Health, Program, Coordinator, Application, Healthcare

  • Adult Epilepsy Program Director

    3 days ago

    Austin, United States University of Texas at Austin Full time

    The Department of Neurology of the Dell Medical School (DMS) at The University of Texas at Austin and their clinical partner Ascension Healthcare are recruiting an innovative clinician-educator or physician-scientist to develop and lead the epilepsy program. We seek individuals with excellent clinical skills, a passion for education, and the potential for...

  • English Program Coordinator

    Found in: Jooble US O C2 - 4 days ago

    Austin, TX, United States BCforward Full time

    Program Manager V BCforward is seeking a Program Manager V to work remotely in Austin Texas. Length of Contract: 12 months Location: US - TX - Remote The main function of a non-IT program manager is to plan, direct, or coordinate activities in such fields as engineering, research and development, financial systems and product roll-out, etc. or any...

  • Research Services Coordinator

    3 days ago

    Austin, United States Texas A & M University Kingsville Full time

    Job Title Research Services Coordinator Agency Texas A&M University - Kingsville Department Office Of Research And Sponsored Programs Proposed Minimum Salary Commensurate Job Location Kingsville, Texas Job Type Staff Job Description Job Summary The Research Services Coordinator, under direction, coordinates the review of sponsored and...

  • Program Coordinator, Center for Adult and Continuing Education

    2 weeks ago

    Austin, United States Huston-Tillotson University Full time

    PROGRAM COORDINATOR - CACE The Program Coordinator for CACE supports the Center for Adult and Continuing Education in increasing operational efficiency, financial growth, and support leadership in collaborative efforts within the center and across fu Program Coordinator, Education, Coordinator, Program, Monitoring, Director, Business Services

  • Director, Program Policy

    Found in: Talent US 2 C2 - 2 weeks ago

    Austin, United States Texas Department of Aging & Disability Services Full time

    Job Description: The Texas Health and Human Services Commission (HHSC) seeks highly qualified candidates to fill the position of Director for Program Policy within the Access and Eligibility Services (AES) division. AES is driven by the mission to connect Texans to services by helping individuals and families in need of food, medical care, cash assistance...

  • Museum Programs Coordinator | Austin, TX

    2 weeks ago

    Austin, United States CareerBuilder Full time

    Museum Programs Coordinator | Austin, TX - Texas Association of Museums Skip to content Museum Programs Coordinator | Austin, TX Date posted July 6, 2023 in Classified Job Listing Director of Outreach Programs | Lufkin, Texas Date posted July 6, 2023 Director of School and Family Programs | Lufkin, Texas Date posted July 3, 2023 Categories Community Board...

  • Program Manager

    6 days ago

    Austin, United States Amer Technology Inc. Full time

    Organizing programs and activities in accordance with the mission and goals of the organization. Developing new programs to support the strategic direction of the organization. Creating and managing long-term goals. Developing a budget and operating plan for the program. DSHS Immunization Business Operation Unit is seeking approval to hire one Program...

  • Meetings & Events Coordinator

    Found in: Appcast Linkedin GBL C2 - 6 hours ago

    Austin, United States Burnett Specialists Staffing | Recruiting Full time

    Prestigious international law firm is seeking a Meetings & Events Coordinator to assist with the planning and execution of operations for all activities and events in their Conference Centers. They would like to hire ASAP as a contractor with the opportunity to convert to perm if things go well and the range is 56.5K-70.3K. This is an in office position in...

  • Program Coordinator, R&D Operations

    2 weeks ago

    Austin, United States TekWissen LLC Full time

    Job DescriptionJob DescriptionOverview: TekWissen Group is a workforce management provider throughout the USA and many other countries in the world. This Client is an American multinational semiconductor company based in Santa Clara, California, that develops computer processors and related technologies for business and consumer markets. global company that...

  • RN - Stroke and Spine Program Coordinator - Stroke Coordinator

    2 weeks ago

    Austin, United States Ascension Seton Northwest Full time

    RN - Stroke and Spine Program CoordinatorDetails * Department: Clinical Quality and Op Effect * Schedule: Fulltime; M-F / 8-5 * Hospital: Dell Seton Medical Center * Location: Austin, TX Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term...

  • RN - Stroke and Spine Program Coordinator - Stroke Coordinator

    2 weeks ago

    Austin, United States Ascension Seton Northwest Full time

    RN - Stroke and Spine Program Coordinator Details * Department: Clinical Quality and Op Effect * Schedule: Fulltime; M-F / 8-5 * Hospital: Dell Seton Medical Center * Location: Austin, TX Benefits Paid time off (PTO) Various health insurance options & wellness plans Retirement benefits including employer match plans Long-term & short-term...