Legal Operations Coordinator

4 days ago

Grand Rapids, United States Meijer Full time

As a family company, we serve people and communities. When you work at Meijer, you’re provided with career and community opportunities centered around leadership, personal growth and development. Consider joining our family - take care of your career and your community

**Meijer Rewards**
- Weekly pay
- Scheduling flexibility
- Paid parental leave
- Paid education assistance
- Team member discount
- Development programs for advancement and career growth

Under mínimal direction from multiple attorneys and paralegals, provides department level operations support, direct practice group level support and administrative functions and duties in a high-volume practice, operating under tight deadlines and managing multiple client needs in a demanding environment. This position requires an individual who is willing to take on substantive and complex work that is in addition to, but not in-lieu of, traditional administrative support functions.

**What You'll be Doing**:

- Manages department level needs in coordination with the broader organization's initiatives. Coordinates internal department processes and deliverables with respect to same.
- Supports on department invoicing and budgeting.
- Oversees immigration processing and acts as a liaison between business and external counsel.
- Ability to project manage larger department initiatives.
- Prepare board reports and materials for department-wide meetings.
- Coordinates department communications plans and manages communication tools.
- Manages engagement with outside counsel.
- Maintain timelines, status and deadlines and provide calendaring for high-volume practice group(s).
- Prepare initial contract drafts with mínimal oversight and input from attorneys and paralegals in response to tight deadlines.
- Individual must be willing and open to accepting new responsibilities and duties as practice group’s needs arise.
- Frequently interact with clients in connection with status of project work, necessitating a high-level of responsiveness.
- Self-starter to identify weaknesses in workflows, and develop and implement solutions.
- The coordinator communicates daily with persons inside and outside the company on legal issues.
- Works regularly with privileged and/or confidential information.
- Maintains complete confidentiality regarding all department information.
- On a daily basis, handles many tasks independently that require good judgment and the handling of sensitive information.
- Composes or revises memos, reports, letters, contracts, presentations and any legal communication necessary for the area. Assists with creating and reviewing legal documents and agreements**.**:

- Maintains legal departmental files and matters. Ability to open and manipulate files/information in matter management system.
- Organizes department files and assists with records retention compliance.
- Maintains information in contract management system and/or on legal portal.
- Sorts and distributes department mail, prepares correspondence for distribution, processes departmental paperwork, makes photocopies and performs other administrative duties such as: travel arrangements, schedule meetings, etc.
- Assists with new project workload as needed in the area.
- This job profile is not meant to be all inclusive of the responsibilities of this position; may perform other duties as assigned or required.

**What You Bring with You (Qualifications)**:

- High School graduate or equivalent required. Some college and/or Bachelor’s degree preferred.
- 2+ years of administrative experience. Immigration experience a plus.
- Knowledge of office procedures, legal terminology, excellent grammar/punctuation/spelling and writing abilities. Including the ability to type proficiently.
- Skills to perform various PC functions and ability to operate standard office equipment. Must be proficient in Word, Excel, Outlook,Power Point, and sharepoint software**.**:

- Interpersonal skills necessary to deal courteously and effectively with a diverse group of callers on sensitive and confidential matters.
- Analytical abilities sufficient to gather and interpret data for the solution of legal problems.
- Must be organized, detailed oriented, and able to prioritize multiple tasks.
- Resourceful, takes initiative and maintains good follow-through. Anticipates the needs of the attorney/client and works proactively on assignment based on previous legal experience and knowledge.

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