Docketing Assistant

We are a fast-growing, thriving, mid-sized IP firm that originated in the mid-80s. We are proud to boast a family-friendly culture, a casual dress code, and a very convenient commute to those living in the suburbs of Montgomery County. We serve a diverse client base, which includes small start-up companies, academic institutions, and Fortune 500 companies having some of the world’s largest IP portfolios. This client base values our knowledge, experience, and commitment to their objectives.
We are seeking a full-time, non-exempt, Docketing Assistant to both manage and maintain the docket for the Intellectual Property practice. This role attends to the day-to-day docketing functions of domestic and foreign patent prosecution, trademark, and copyright practices.
*Please note this position requires commuting to the local Gaithersburg office two times a week*
- Reviews all incoming mail related to trademark or patent matters;
- Analyzes and calculates applicable deadlines and response dates;
- Enters all deadlines in docketing software;
- Forwards docketed matters to applicable attorney/staff for appropriate response;
- Develops, implements, and improves docketing procedures;
- Maintains files in accordance with attorneys’ respective document retention policies;
- Assists in daily quality assurance review for trademark and patent filings;
- Runs customized dockets reports/status reports for attorneys and staff as needed;
- Opens new client matters in our paperless docketing, billing, and document management systems;
- Reviews and clear U.S. and international trademark and patent dockets on a daily basis;
- Advise attorneys of issues relevant to clearing the docket, and remove when appropriate;
- Assist in quality assurance review for trademark and patent filings by noting and referring any errors or omissions observed during the normal course of docketing duties;
- Maintain and update foreign and U.S. trademark and patent prosecutions in our docket systems to track deadlines associated with obtaining and maintaining foreign and domestic trademarks and patents;
- Assist in checking and updating the status of trademark and patent cases with the U.S. Patent and Trademark Office, third-party web sites, and foreign patent offices when appropriate;
- Perform electronic interactions with the U.S. Patent and Trademark Office as well as foreign and international intellectual property entities (e.g. searches, status checks, electronic filings); and,
- Other duties as assigned.

QUALIFICATIONS
- Bachelor’s degree preferred, some college required
- Minimum of 2 years of experience as a patent docketing assistant
- Proficiency in the Microsoft Office suite
- Solid word processing/data entry skills
- Ability to multi-task efficiently

For consideration, applicants should submit both a cover letter with salary requirements and a resume as a response to this advertisement.

Location: 9801 Washingtonian Blvd.,Suite 750,Gaithersburg,MD 20878, Gaithersburg, MD 20878

Pay: $20.00 - $25.00 per hour

**Benefits**:

- 401(k)
- 401(k) matching
- Dental insurance
- Employee assistance program
- Health insurance
- Health savings account
- Life insurance
- Paid time off
- Referral program
- Retirement plan
- Vision insurance

Schedule:

- 8 hour shift
- Monday to Friday

**Education**:

- Bachelor's (preferred)

**Experience**:

- Microsoft Office: 1 year (preferred)

Work Location: Hybrid remote in Gaithersburg, MD 20878