Leasing Agent

The Leasing Agent is the property's sales representative whose primary duties are to greet prospects, to present professionally the features and benefits of their assigned community and properly secure lease agreements from qualified persons. A Leasing Agent is very service oriented and strives to make current residents feel welcome and comfortable in their community. The Leasing Agent will contact a person of authority should any situation warrant an action or decision not included in his or her duties and responsibilities.

WAGE/HOUR STATUS

Non-Exempt (Hourly)

DUTIES AND RESPONSIBILITIES

Conduct all business in accordance with company policies and procedures, Fair Housing, Americans with Disabilities Act, Fair Credit Reporting Act, and all other laws pertaining to apartments.

Marketing/Leasing
- Maintains a professional, yet friendly, atmosphere in the leasing office and other areas where prospective residents and residents meet.
- Inspects models and "market ready" vacancies daily to ensure cleanliness.
- Answers incoming phone calls and handles each call accordingly, whether it is a prospect call, irate resident, service request, etc. Transfers calls to assistant manager or manager when appropriate.
- Greets prospective residents, qualifies, determines needs and preferences, professionally presents community and specific apartments while communicating features and benefits.
- Maintains awareness of local market conditions and trends. Contributes ideas to the manager for marketing property and for improving resident satisfaction.

Administrative
- Completes all lease paperwork including related addenda and accepts rents and deposits.
- Completes Guest Card information form on all prospects, sends thank-you notes and performs follow-up.
- Physically inspects property when on grounds, picks up litter and reports any service needs to maintenance staff. Inspects move-outs and vacancies.
- Inventories office supplies on periodic basis. Reports needs to manager.
- Organizes and files appropriate reports, leases and paperwork.
- Attends company meetings when requested.
- Assists manager and assistant manager in preparation of daily and weekly reports, resident communications, move-out inventory, market surveys, etc.

General
- Performs any additional duties assigned by assistant manager, manager ,supervisor or Southlake Staff.

Position requires good leasing and closing skills, and the person must be able to type 30 WPM and be organized.

Computer Skills: Word Processing On-Site Rental System

Office Equipment: Calculator, Copy Machine, Fax Machine, Telephone, Key Machine.

Work Hours: 20-40 hours per week depending on whether a full or part-time employee. Employees will be required to work a flexible work week.

EDUCATION/TRAINING
- High School diploma or equivalent desired.
- National Apartment Leasing Professional (NALP) desired.

PHYSICAL REQUIREMENTS
- Stand and walk or sit alternatively depending on specific needs of the day. Estimates 70% of time is spent on feet and 30% sitting at a desk.
- Have occasional need (66% to 100% of the time) to perform the following physical activities:
Bend/Stoop/Squat Pick up litter, filing
Climb Stairs Inspect and show community
Push or Pull Inspect and show community, open and close
Reach Above Shoulder Inspect community, store/retrieve supplies.
- Lifting/Carrying (paperwork, deliveries, files, miscellaneous):
Over 25 lbs Rare need (less than 1% of the time)

20 lbs. 25 lbs. Occasional need (1% to 33% of the time)

Less than 20 lbs. Frequent need (33% to 66% of the time)

Under 10 lbs. Constant need (66% to 100% of the time)

SPEAKING REQUIREMENTS
- Constant need (66% to 100% of the time) to communicate over telephone and in person with prospects, residents, vendors and corporate and resident staff

MENTAL/EMOTIONAL REQUIREMENTS
- Must be able to work in a fast-paced and customer service-oriented environment.
- Performs duties under pressure and meets deadlines in a timely manner.
- Works as part of a team, as well as complete assignments independently.
- Takes instructions from supervisors.
- Exercises problem-solving skills.
- Interacts with co-workers, supervisors, guests, and the public in a professional and pleasant manner.

DRIVING REQUIREMENTS
- Occasional need (1% to 33% of the time) to utilize personal transportation to inspect apartment property and surrounding neighborhood, make trips to the bank and also visit the corporate office.
- Must have valid driver's license and automobile insurance.

WORKING ENVIRONMENT
- Indoors (66% to 100% of the time/; frequently outdoors, all conditions (33% to 66% of the time).
- Occasional exposure (1% to 33% of time) to paint fumes, solvents, adhesives, etc.

REASONING DEVELOPMENT

SAFETY RESPONSIBILITIES
- Learns and complies with all company safety rules.
- Uses appropriate safety equipment at all times.
- Immediately reports all unsafe conditions to supervisors.
- Must be familiar with all safety features or equipment